PGA Supplemental - Customs and Trade Automated Interface Requirements
February 12, 2018ACE CATAIR EPA Supplemental Guidelines_v11_14Feb2019.docx (DRAFT) 1
CBP and Trade Automated
Interface Requirements
EPA Supplemental Guidelines
February 12, 2019
EPA Supplemental - Customs and Trade Automated Interface Requirements
February 12, 2018 ACE CATAIR EPA Supplemental Guidelines_v11_14Feb2019.docx 2
EPA
Contents
Change Log .................................................................................................................................... 3
General Introduction .................................................................................................................... 8
EPA Overview ............................................................................................................................... 8
Vehicles and Engines (V&E) ...................................................................................................... 10
V&E Form 3520-1 ................................................................................................................. 12
V&E Form 3520-21 ............................................................................................................... 39
Pesticides ...................................................................................................................................... 70
Registered Pesticides Sample ................................................................................................ 72
Pesticides – Devices Sample ............................................................................................... 101
Pesticides – Other Sample ................................................................................................... 127
Toxic Substance Control Act (TSCA), including Ozone Depleting Substances (ODS) ...... 157
TSCA Section 13 Sample .................................................................................................... 159
TSCA Section 13/ODS Sample ........................................................................................... 167
Appendix A ................................................................................................................................ 175
Vehicles and Engines Additional Reporting Requirements by Import Code ...................... 175
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Change Log
Date
Version
No.
Description
Page Number
Author
11
Guidance added on TSCA Title VI (Formaldehyde
Rule)
157
EPA
Clarification between TSCA Section 13, TSCA Title
VI, and TSCA ODS data
158
TSCA Title VI Sample added
159
10
Updated EPA Declaration Forms to match text
corrections in the document and adjusted filing
dates to the year 2017.
Previous version
EPA
Corrected spacing of message set elements within
Form descriptions.
Previous version
Updated EPA Message Set Samples to reflect
changes to the larger document and adjusted filing
dates to the year 2017.
Previous version
Added to the V&E Form 3520-1 PG10 description to
include requirements for Import Codes “U” and “Y.”
Previous version
Added to description of PG14 requirements for
Import Codes “A” and “W” and updated which import
codes require LPCO Transaction code EP4.
Previous version
Updated list of Import Codes relevant to
EP9/exemption number for V&E.
Previous version
Updated language to specify length of Engine
Family Name/Number as 12 characters.
Previous version
Added a second Message Set Sample and
associated description to V&E Form 3520-21 to
indicate grouping for engines and engine
equipment.
Previous version
Updated PG02 record to explain the case of a craft
with multiple engines.
Previous version
Updated PG24 Remarks Codes to include 24a, 24b
and 24c.
Previous version
Created Record Identifiers PG50 and PG51 to
demonstrate grouping for V&E Form 3520-21.
Previous version
Specified that all entries filed under V&E 3520-21
require a minimum of one PG10 using a V05 and
clarified the respective requirements of V05, V03
and V06.
Previous version
Removed characters from the PG14 LPCO number
to ensure the length is 12 characters.
Previous version
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Date
Version
No.
Description
Page Number
Author
Updated status and description of PG19 Identifier
for the Entity for bonds.
Previous version
Added format descriptions to Unit Size, Quantity
and Total Net weight for Form 3540-1.
Previous version
Changed Intended Use Code and Intended Use
Description status to Optional for Registered
Pesticides and Pesticides – Devices.
Previous version
Corrected status of filler for record identifier, from
N/A or Conditional to Mandatory.
Previous version
Updated PS3 Form to clarify format of the Domestic
Producer Establishment Number when provided in
addition to, or in place of, the EPA Producer
Establishment Number.
Previous version
Updated description of PG01 Intended Use
Description to indicate the data element is not
mandatory if 980.000 code is provided as Intended
Use Code, but optional.
Previous version
Clarify TSCA to indicate only information for the
product (P) is provided. PG02C is not expected.
Previous version
Updated Import Codes for EPA Form 3520-21.
Previous version
9
Update V&E DIS instructions in PG01
Previous version
EPA
Updated LPCO requirements for V&E filings per
import code and provided clarification for import
code “M”
Previous version
Removed TSCA negative cert PGA line in
Pesticides Samples
Previous version
Changed Status of PG20 elements for certain
entities from Mandatory to Conditional for Pesticides
Filings
Previous version
Changed Status of Intended Use Description for
Pesticide “Other” filings from N/A to Conditional
Previous version
DIS requirements updated in Appendix A for V&E
Previous version
Corrected location of CBP bond info
Previous version
8
Update PG22 Declaration description
Previous version
Correction indicator added to PG01 records
Previous version
Added Note to Correction Indicator in PG01 for
Pesticides
Previous version
Removed “B” as a valid Pesticides disclaim code for
EPA
Previous version
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Date
Version
No.
Description
Page Number
Author
Updated Carrier Entity Role Code from “OV” to
“CAR”
Previous version
Transaction Code for V&E in PG14 changed from
Optional to “N/A”
Previous version
Change, per CBP update, PG21 Email Address for
the Individual from “Email & Fax” to “Email”
Previous version
Commodity Characteristic Description for V&E form
3520-21 from “M” to “C”
Previous version
Clarifying descriptions with screen shot samples
Previous version
Changed Entity Role Code for PG19 from “C” to “M”
(Typo for 1 of many PG19s in document)
Previous version
Commodity Characteristic Qualifier Correction
Previous version
Changed Entity Number for V&E form 3520-21 from
“C” to “N/A”
Previous version
7
Update Contact list in beginning of CATAIR
Previous version
Removed V&E import code limitations.
Previous version
Clarify that certain import codes require additional
PG records
Previous version
LPCO transaction Type for V&E changed from
Mandatory to Optional
Previous version
Correct Entity name from ‘N/A’ to ‘C’ in PG19 for
V&E
Previous version
Clarify Storage Location and Storage Contact for
V&E
Previous version
Clarify language around NAIC Bond Number for
V&E
Previous version
Clarify format for EPN in Pesticides filings
Previous version
Clarify language for PG21
Previous version
Clarify that 2 PG26s are required
Previous version
Clarify UOM (packaging level) codes for the PG26
for pesticides
Previous version
Removed TSCA blanket certification Code – TS2,
as it will no longer be used
Previous version
Change Electronic Image Indicator (PG01) to
Conditional for ODS and explain conditions
Previous version
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Date
Version
No.
Description
Page Number
Author
Included TSCA negative cert PGA line in Pesticides
Samples
Previous version
6
Updated Length/Class for Telephone Number field
in PG21 record, from N to X.
Previous version
Added reference to Note 1 on PG20 Record for
reporting Certifying Individual in the proper location
of the PGA Message Set.
Previous version
Updated description of PG22 records to include
record’s ability to be repeated for multiple document
identifiers or conformance declarations.
Previous version
Added reference to Note 2 for disclaimer codes in
PG01 record.
Previous version
Reversed order of Change Log so the most recent
revisions appear at the top of the table.
Previous version
Replaced the TSCA example image to correct
distortion.
Previous version
Added Government Agency Program Code table to
Note 1 for PG01 records in Pesticides filings.
Previous notes shifted to incorporate order.
Previous version
Added Note 2 to TSCA Sample explaining when a
Non-Objection Notice would be required to be filed
via DIS for used ODS.
Previous version
Removed Disclaimer Section
Previous version
5
Clarified PG02 record description for V&E to include a
description on how to use the PG02 record when
reporting at the product/ component level, and what
records and data are typically included.
Previous version
For V&E, provided Item Type code descriptions for
PG02 record.
Previous version
Clarified when reporting Test Group Name/Number
for V&E in a PG14 record, the Exhaust Engine
Family (EFN) and not Evaporative Engine family
name is the required LPCO No.
Previous version
Identified the correct placement for records
pertaining to the Certifying Individual For V&E
Message Sets. When Reporting the CI using PG19,
20, 21 set, The placement should be after/under the
PG22 record. If reporting CI using a PG55 record
then it will follow the parent PG21 record.
Previous version
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Date
Version
No.
Description
Page Number
Author
Provided additional guidance on when reporting is
required at the component level for commodities
imported under V&E Form 3520-21.
Previous version
Included the ‘Notify Party’ data element in the
“Pesticides Data Map from Existing EPA Form
3540-1.”
Previous version
For Pesticides, corrected the header “Location of
goods after examination” to “Location of Goods for
Examination after import.”
Previous version
Clarified that, when a product is comprised of a
singular chemical component, all data should be
reported at the Product level; but if a product is
comprised of multiple chemical components, then
the components (i.e., Active Ingredients) should be
reported at the component level.
Previous version
For Pesticides, removed LPCO Transaction Type
code from the PG14 record.
Previous version
Updated Program office Contact Information
Previous version
Added TSCA section, and included ODS under
TSCA as appropriate.
Previous version
4
Updated EPA supplemental documentation location
links to CBP.gov
Previous version
EPA
Added Contact information for Pesticides Program
Previous version
Added Section for “Disclaimer for HTS codes
marked for EPA”
Previous version
Added Descriptive text to the applicable codes for
the V&E pilot
Previous version
Added Section for “Pesticide”
Previous version
Added Appendix A – Vehicles and Engines
Reporting Requirements by Import Code
Previous version
Updated V&E Data mapping Exhibits to better
outline which data elements are captured as Entry
data
Previous version
Updated Record Descriptions for record identifiers
to outline EPA reporting requirements
Previous version
Updated Status Column and field Descriptions for
ODS and V&E record identifiers to EPA filing
requirements
Previous version
Removed duplicated Record Identifier descriptions
to shorten overall length of document
Previous version
EPA Supplemental - Customs and Trade Automated Interface Requirements
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General Introduction
This implementation guide is intended as a supplemental guide to the CBP Customs and Trade
Automated Interface Requirements (CATAIR), PGA Message Set chapter. The PGA CATAIR chapter
outlines the overall data relationships and rules for data submission on a CBP system level.
The CATAIR chapters, PGA Message Set chapters, and their respective appendices can be found on
CBP.gov at:
http://www.cbp.gov/trade/ace/catair
Other related information for the CBP Document Image System may be found at:
https://www.cbp.gov/document/guidance/ace-dis-xml-schema
This PGA supplemental guide provides PGA-specific guidance regarding EPA’s business requirement for
data submission.
REMINDERS: The PGA Message Set does not stand alone and must be submitted in conjunction with
one of the following:
a) ACE Entry (Cargo Release)
b) ACE Entry Summary Certified for ACE Release (Cargo Release)
c) ACE Entry Summary – only for Vehicles and Engines following a weekly estimate from
a Type 06 FTZ Entry
There are times when EPA and CBP reporting may require the same data. In those instances, EPA will
not ask for the data to be provided again in the PGA Message Set if it is already collected by CBP. That
is, the PGA Message Set data requirements for EPA will not duplicate those common data elements.
Instead, the PGA Message Set is used to provide the additional data elements required for EPA reporting.
In some instances, however, EPA’s reporting requirements may require more specificity than CBP filing
requirements. In those cases, EPA standardized format, provided for by the CATAIR, must be used
regardless of how the data was captured by CBP.
EPA Overview
A variety of laws and regulations govern import and export requirements for commodities, including
vehicles and engines, fuels, ozone depleting substance, hazardous wastes, pesticides, and chemical
substances, which may pose a risk to human health and the environment. Environmental Protection
Agency (EPA) works with the states, tribes, other federal agencies, and foreign governments to ensure
compliance with laws governing the import and export of these materials. EPA programs which regulate
these imports and exports reported through ACE are:
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Office of Transportation and Air Quality – Vehicles and Engines
Office of Air and Radiation – Ozone Depleting Substances, Hazardous Waste
Office of Pesticide Programs – Pesticides, Pesticidal Devices
Office of Pollution Protection and Toxics – Chemicals and Chemical Substances under the Toxic
Substances Control Act (TSCA)
Legal requirements and additional information on import and exports regulated by EPA may be found at:
http://www.epa.gov/compliance/international/importexport.html
Contact Information by Programs:
For questions about Vehicles and Engines, please contact:
EPA Imports Hotline, Compliance Division, Office of Transportation and Air Quality, U.S. EPA
(734) 214-4100 or im[email protected]
For questions about Pesticides, please contact the appropriate EPA Regional Office:
https://www.epa.gov/compliance/regional-contacts-questions-concerning-notices-arrival-epa-form-3540-1
or
Yvette Hellyer, Waste and Chemical Enforcement Division, Office of Civil Enforcement, U.S. EPA
(202) 564-4033 or hellyer.yvet[email protected]
For questions about TSCA, please contact:
Toxic Substances Control Act Hotline is available to answer general questions about TSCA import and
export requirements. The TSCA Hotline operates Monday through Friday, from 8:30 a.m. to 5:00 p.m.
Eastern time. (202) 554-1404 or tsca-hotl[email protected]
For questions about ODS, please contact:
Katherine Sleasman, Stratospheric Protection Division, Office of Atmospheric Programs, U.S. EPA
(202) 564-7716 or sleasman.k[email protected]
Because of the flexibility of the PGA Message Set, the PGA Records and Data Elements that are
required may vary both from program to program and within a single program.
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Vehicles and Engines (V&E)
The Clean Air Act prohibits import into the U.S. of any motor vehicle, motor vehicle engine, non-road
engine, or equipment that does not conform to EPA emission standards and requirements. U.S. EPA
emission standards have been in effect for light-duty motor vehicles since 1968, heavy-duty on-highway
engines since 1970, motorcycles since 1978, non-road engines since 1996, marine engines since 1997,
and recreational vehicles (dirt bikes, ATVs, ORUVs, and snowmobiles) since 2006. These standards
apply to new or used vehicles and engines, including imported motor vehicles, heavy-duty engines, non-
road engines, and recreational vehicles manufactured either domestically or abroad.
Vehicle and Engine imports are separated into two regulatory categories based on EPA Forms 3520-1 and
3520-21. Form 3520-1 is used for importing light-duty on-road vehicles and engines, such as passenger
vehicles, highway motorcycles, and corresponding engines. Form 3520-21 is for heavy-duty highway
engines and non-road engines. Both forms have a corresponding PGA Message Set.
Note 1:
EPA Import Declarations Form 3520-21 covers the import of non-road, stationary, or heavy-duty
highway engines, including engines installed in vehicles or equipment. Form 3520-21 is also applicable
for the import of recreational vehicles, and engines intended for installation in recreational vehicles.
Recreational vehicles are generally certified as a complete vehicle. However, EPA regulations allow for
recreational vehicle manufacturers, which meet certain conditions, to certify and import engines that are
sold separately (e.g., loose engines). A valid Certificate of Conformity is required for either of these
cases, which the importer/broker will supply in the form of a valid Engine Family Name before entry is
allowed. It is also possible for manufacturers of recreational vehicles to import loose engines that are
covered by the certificate for the vehicle, rather than a separate certificate for the engine. Form 3520-21
(Box 16) accommodates this arrangement with a provision for partially complete engines.
Note 2:
For current information pertaining to Original Equipment Manufacturer (OEM) reporting, please
reference:
https://www.epa.gov/importing-vehicles-and-engines/publications-and-forms-importing-vehicles-and-
engines
The following are the potential PGA records associated with submitting V&E data regulated by forms
3520-1 and 3520-21.
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PG
Record
Description
OI
The commercial description of the shipment is provided.
PG01
The PGA line number, Government Agency Code, and Government Agency Program Code are
provided. Conditionally, the Disclaimer Code is provided.
PG02
Product Identifier
PG24
Import & Industry Codes and Remarks
PG07
Model, Manufacture Date, and Item Identity Numbers
PG08
Report additional item identity numbers
PG10
Characteristics of the Product or Component
PG14
Licenses, Permits, Certificates, or Exemptions issued by EPA
PG19
Entity Role, Entity Identification, Entity Name, and Entity Address 1
PG20
Entity Address line 2, Apartment/Suite, City, State, and Zip/Postal Code
PG21
Individual Name, Telephone Number, and Email address
PG55
Identifies Entity from the previous PG19, PG20, and PG21 group as having additional roles.
PG22
Importers Substantiating Documents, Document Identifiers, Conformance Declarations, and
Declaration Certifications
PG50
Input to indicate the start of grouping
PG51
Input to indicate the end of grouping
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V&E Form 3520-1
A shipment containing a Lamborghini Aventador is imported into the United States by a Non-Resident
for personal use over a period less than a year. Because this vehicle is intended for on-road use, the
Importer files the Entry under EPA-V&E Form 3520-1.
EPA-V&E Data Map from Existing V&E Form 3520-1:
Port Code, Entry
Date, and Entry
number: These three
data elements are
captured by CBP
Entry Data and will
not be reported in the
PGA Message Set.
Vehicle Identification
Number (VIN): VINs
are captured in the
PG07 and PG08
records, and are
identified by the code
“AKG.”
Manufacture Date:
Date the vehicle was
manufactured is
located in the PG07
record.
Manufacture
(Make): The name of
the Manufacturer is
found in the PG19
record, and is
identified by the code
“MF.”
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Model: The Model
Name of the vehicle is
located in the PG07
record.
Certification
Statement: The
certification statement
is represented by the
code “EP2” in the
PG22 record.
Importer: Importer
Entity Information is
represented by a PG19,
20, and 21 set.
Owner: The Owner is
the same individual as
the Importer, so a PG55
record is used rather
than repeating a PG19,
20, 21 set.
Signature: The
signature of the
individual certifying
the PGA data is found
in the PG22 record,
represented by the code
“Y.”
Date: The date of
certification is located
in the PG22 record.
Certifying Individual: The Certifying Individual is the same individual as the Importer, so a PG55
record is used rather than repeating a PG19, 20, 21 record set.
Import Code: The Import Code is located in a PG24 record, identified as an Import Code by the code
“EP2.”
EPA Letter of Approval: The EPA Letter of Approval Exemption Number is located in a PG14 record,
identified by the code “EP9.”
V&E Form 3520-1 Message Set Sample Layout
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V&E Form 3520-1 PGA Message Set Description
The following records and CATAIR appendix codes were used to create the V&E Form 3520-1 Message
Set Sample. Some data elements are mandatory, while others are conditional; the status column identifies
the data element as Mandatory (M), Conditional (C), Optional (O), or Not Applicable (N/A). Mandatory
Data Elements are required because either the particular record requires it, or it is required by the specific
EPA Program Office.
Because of the flexibility of the PGA Message Set, the required PGA Records and Data Elements
may vary from program to program or within a single program.
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Record Identifier OI (Input)
This is a mandatory Partner Government Agency line-item description input record that provides the
description of the item. This record precedes the Record Identifiers for the PGA Message Set. The OI
record is a generic description record.
Record Identifier OI (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“OI”
Filler
8AN
3-10
M
Space fills
Commercial
Description
70X
11-80
M
The commercial description of the product.
For example, LAMBORGHINI
AVENTADOR.
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Record Identifier PG01 (PGA Identifier)
This is a mandatory PGA input record that provides EPA with data pertaining to the PGA Line Number,
Government Agency Code, Government Agency Program Code, and Electronic Image qualifier.
Record Identifier PG01 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“01”
PGA Line Number
3N
5-7
M
“001”
Government
Agency Code
3AN
8-10
M
“EPA”
Government
Agency Program
Code
3X
11-13
M
“VNE”
Government
Agency Processing
Code
3AN
14-16
N/A
Electronic Image
Submitted
1A
17
O
Optional. Provided ‘Y’ if an image of label,
letter, or additional information is submitted
in DIS in an attempt to prevent a
Documents Required request later in the
process.
1
Confidential
Information
Indicator
1A
18
N/A
Globally Unique
Product
Identification Code
Qualifier
4AN
19-22
N/A
Globally Unique
Product
Identification Code
19X
23-41
N/A
Intended Use Code
16X
42-57
N/A
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Record Identifier PG01 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Intended Use
Description
21X
58-78
N/A
Correction Indicator
1X
79
C
Indicator allowing trade to identify the
expected action to be taken on the corrected
data. Please refer to Appendix PGA and
PGA Data Corrections spec for usage
guidance.
Disclaimer
1A
80
C
Code declaring filing does not require a PGA
Message Set. For Example, A.
2, 3
Note 1
If the Electronic Image Submitted code is given, at least one image must be submitted to DIS. The image
must be filed at the time of its corresponding Entry/PGA Message Set.
Note 2
A code indicating the reason the PGA Message Set is not provided. Valid codes are:
A = product is not regulated by this agency
B = data is not required per agency guidance
C = data filed through other agency means
D = data filed through paper
Note 3
When ordering PGA lines within an Entry, disclaimed PGA lines should be placed after all other non-
disclaimed PGA lines.
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Record Identifier PG02 (Product Identifier)
This mandatory PGA input record is used to indicate whether or not the information being provided
relates to a product (P) or a component (C) of a product. All subsequent records and reported information
will fall under either the Product level or the Component level. When reporting at the Product Level, use
any and all records to provide all data elements required for, and specific to, the product as a whole. This
will typically include, but is not limited to: Manufacturer, Certifying Individual, Importer, Document
Identifier, and Certification. When reporting at the Component Level, use any and all records to provide
all data elements required for, and specific to, the component of the product. Do not include any data
elements or records that are general to the product as a whole at the Component Level. Records used for
reporting at the Component Level typically include, but are not limited to: PG07, PG10, PG14, PG19,
PG20, and PG21.
Record Identifier PG02 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“02”
Item Type
1A
5
M
Code identifying the following records as
pertaining to the product or a component.
For example, P.
1
Product Code
Qualifier
4AN
6-9
N/A
Product Code
Number
19X
10-28
N/A
Product Code
Qualifier
4AN
29-32
N/A
Product Code
Number
19X
33-51
N/A
Product Code
Qualifier
4AN
52-55
N/A
Product Code
Number
19X
56-74
N/A
Filler
6X
75-80
M
Space fill.
Note 1
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List of Item Type codes applicable to EPA V&E Form 3520-1 Message Sets:
Data Element
Code
Description
Item Type
P
Product
C
Component
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Record Identifier PG24 (Import Code)
This is a mandatory input record for all EPA V&E PGA Message Sets. For Entries filed under 3520-1, a
minimum of one (1) PG24 record is required, identifying an applicable Import Code.
Additional PG24 records are optional and may be included at the discretion of the filer to provide
clarifying remarks or regulatory citations for certain types of exemptions.
Import and Industry Code selection may require additional data elements to be filed. For example, Import
Code “U” requires both the model year and a power rating to be provided as part of the PGA Message
Set. Please refer to
Appendix A for a list of required data elements by Import Code, and their corresponding PGA record
number. For further clarification on Import Code requirements, please refer to EPA Imports Hotline,
Compliance Division, Office of Transportation and Air Quality at (703) 214-4100 or imports@epa.gov.
Record Identifier PG24 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“24”
Remarks Type Code
3AN
5-7
M
Code identifying vehicle or engine remarks
category. For example, EP2.
1
Remarks Code
5AN
8-12
C
The appropriate Import Code. For example,
O. Conditionally required for EP2.
2
Remarks Text
68X
13-80
C
Conditionally required for GEN.
Note 1
This is a list of Remarks Type Codes applicable when filing a PGA Message Set for V&E Form 3520-1.
If “EP2” is used, a Remarks Code is required. If “GEN” is used, the Remarks Text field is required for
further explanation.
Data Element
Code
Description
Remarks Type Codes
EP2
EPA Vehicles and Engines Import Code
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GEN
General Remarks
Note 2
This is a list of Remarks codes applicable when filing a PGA Message Set for V&E Form 3520-1. The
Import Code designated in this field indicates which additional information may be required, such as Test
Group or Engine Family Name in a subsequent PG14 record.
Data Element
Code
Description
Import Codes (For use when EP2 is Remarks Type Code)
Remarks Codes
(Categories of Vehicle and
Engine Imports – U.S.
Conforming and “Identical”
Vehicles)
B
U.S.-certified
F
U.S.-certified catalyst restoration
EE
Identical in all material respects to a U.S.-certified
version
FF
Canadian "identical" models imported for resale or
lease
Remarks Codes
(Categories of Vehicle and
Engine Imports – EPA
Exempted Vehicles)
M
Miscellaneous exemption
E
Vehicle at least 21 years old
Remarks Codes
(Categories of Vehicle and
Engine Imports – Excluded
Vehicles)
L
Racing vehicle
U
2005 model year (or older) motorcycle, scooter or
moped with engine displacement less than 50cc and
with rated speed greater
W
Non-chassis-mounted engine
Y
Unregulated fuel
Remarks Codes
(Categories of Vehicle and
Engine Imports – Temporary
Imports)
G
Imported for repair or alteration
I
Imported for testing purposes
K
Imported for display
N
Imported for up to one year by a member of the armed
forces or personnel of a foreign government on
assignment to the U.S
O
Imported by non-resident for personal use by and
individual for a period up to a year
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Data Element
Code
Description
Import Codes (For use when EP2 is Remarks Type Code)
Remarks Codes
(Categories of Vehicle and
Engine Imports – Independent
Commercial Importer [ICI]
Imports)
A
Imported by an ICI for modifications in accordance
with a valid EPA certificate of conformity
C
Imported by an ICI for modification and testing in
accordance with 40 CFR 85.1509 (Vehicle over 6
years old)
J
Imported by an ICI for the purpose of pre-certification
testing to obtain an EPA certificate of conformity
Z
Imported by an ICI for purpose of modifying to be
identical to an original equipment manufacturer
certified version
Remarks Codes
(Categories of Vehicle and
Engine Imports – OEM Imports)
H
Imported, owned, and controlled directly by an original
equipment manufacturer (OEM), research,
development, or testing purposes.
Q
Imported, owned, and controlled directly by an original
equipment manufacturer (OEM), for storage pending
receipt of applicable EPA certificate of conformity,
which is pending and imminent. Use of this code is no
longer permitted once EPA has issued the applicable
certificate of conformity.
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Record Identifier PG07 (Product Details)
This is a PGA input record that provides EPA with data pertaining to Name, Model, Manufacture Year,
and Item Identity Number.
If multiple identical vehicles or engines are being imported, the PG07 record captures the Item Identity
Number of only the first vehicle or engine. Subsequent Item Identity Numbers can be reported in one or
more PG08 record(s).
PG07 may be repeated in a PGA Message Set under the following conditions:
a) PG07 is used twice in a Message Set: once to describe the product/vehicle (following a PG02P),
and once to describe the component/engine (following a PG02C).
b) PG07 is used within PG50/PG51 groupings to describe vehicle/engine combinations. For example,
multiple tractors and engines where groupings are used to appropriately pair the Engine Serial
Number (“ENN”) with the vehicle’s Serial Number (“SE”).
Record Identifier PG07 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“07”
Trade Name/Brand
Name
35X
5-39
N/A
Model
15X
40-54
M
Commercial Model Number of the vehicle
or engine. For example, LP700-4.
Manufacture Month
and Year
6N
55-60
M
Manufacture date of the vehicle or engine.
The format for this Manufacture date is
two-digit Month and four-digit Year
(MMYYYY) For example, 052016, is May
2016.
Item Identity
Number Qualifier
3AN
61-63
M
Code identifying the type of Item Identity
Number being provided. For example,
AKG.
1
Item Identity
Number
17X
64-80
M
The Item Identity Number. For example, a
VIN such as ZHWUU16M4CLAU5577.
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Note 1
List of Item Identity Number Qualifier codes applicable when filing PGA Message Set for V&E Form
3520-1.
Data Element
Code
Description
Item Identity Number Qualifier
Codes (Describes the type of
identifying number)
ENN
Engine Serial Number
SE
Serial Number
AKG
Vehicle Identification Number (VIN)
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Record Identifier PG08 (Input) to Report Individual Item Identity
Numbers
This is a conditional PGA input record that is used to report multiple Item Identity Numbers such as
Vehicle Identification Numbers (“AKG”), Engine Serial Numbers (“ENN”), or Serial Numbers (“SE”)
related to the commodity listed in the preceding PG07. This record must be used in conjunction with the
PG07. This record may be repeated.
Record Identifier PG08 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“08”
Item Identity
Number
17X
5-21
M
Additional Item Identity Number. For
example, ZHWUU16M1CLAU5578.
Item Identity
Number
17X
22-38
C
Additional Item Identity Number. For
example, ZHWUU16M3CLAU5579.
Item Identity
Number
17X
39-55
C
Additional Item Identity Number. For
example, ZHWUU16MXCLAU5580.
Item Identity
Number
17X
56-72
C
Additional Item Identity Number. For
example, ZHWUU16M1CLAU5581.
Filler
8X
73-80
M
Space fill
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Record Identifier PG10 (Input)
This is a conditional PGA input record that provides EPA with additional characteristics of a commodity
not reported elsewhere in the PGA Message Set. Entries filed under 3520-1, with an Import Code of “A,”
“C,” “U,” “Y,” or “Z,” require a minimum of one (1) PG10 record with a “V06” commodity qualifier
code used to report the Model Year in the Commodity characteristic description field. Additionally,
Import code U requires a second PG10 record designating the commodity qualifier code an Engine Power
Rating of “VO3,” the commodity characteristic qualifier a kilowatt (KW) or horsepower (HP), and
including the power rating in the commodity characteristic description field. Additional PG10 records are
optional and may be included at the discretion of the filer to provide additional characteristics of the
product or component.
Record Identifier PG10 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“10”
Category Type
Code
6AN
5-10
N/A
Category Code
5AN
11-15
N/A
Commodity
Qualifier Code
4X
16-19
M
A code indicating the type of essential or
distinctive attribute or quality of an item,
for example, V06.
1
Commodity
Characteristic
Qualifier
4AN
20-23
C
Conditionally required for V05. This code
specifies the type of characteristic for the
item, for example, VEH.
2
Commodity
Characteristic
Description
57X
24-80
C
Conditionally required for V06. Free-form
description of the item, either to
supplement the above data elements or in
place of the above. For Model Year, the
format is a four-digit year (YYYY). For
Example, if V06 is used with 2017, the
model year is 2017.
Note 1
A list of Commodity Qualifier Codes when filing a PGA Message Set for V&E Form 3520-1.
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Data Element
Code
Definition
Commodity Qualifier Codes
(Provides context to the
description field)
V05*
Location of the manufacture date of the vehicle or engine.
V06
Model year of the vehicle or engine.
* The V05 Commodity Qualifier Code, when used in conjunction with an appropriate Commodity
Characteristic Qualifier, is used to report the location of the manufacture date in the Commodity
Characteristic Qualifier element, and not the actual date, which is collected on the PG07.
Note 2
A list of all Commodity Characteristic Qualifiers applicable when filing a PGA Message Set for V&E
Form 3520-1.
V05: Manufacture Date (Explains the location of the manufacture date)
Code
Name
Definition
ENG
Engine
The manufacture date is obtained from the engine.
VEH
Vehicle
The manufacture date is obtained from the vehicle.
OTH
Other
The manufacture date is not obtained from the engine or the vehicle.
It is obtained from other resources. Importer must put explanation in
the Commodity Characteristic Description field.
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Record Identifier PG14 (License, Permits, Certificates, or Other)
This is a conditional PGA input record which provides EPA with data pertaining to Licenses, Permits,
Certificates or Other (LPCO) issued by EPA and other government entities.
For Entries filed under 3520-1, with an Import Code of “B” or “F,” a minimum of one (1) PG14 record
containing the Test Group or Engine Family Name (provided in lieu of an EPA Certificate of Conformity)
is required. If the Import Code is “A” or “W,” one (1) PG14 is conditionally required for Test Group or
Engine Family Name (provided in lieu of an EPA Certificate of Conformity), conditions are based on the
specifics of the importer’s certificate of conformity, and questions should be directed to the imports
hotline.
If the Import Code is “G,” “I,” “K,” “L,” or “O,” a minimum of one (1) PG14 record containing the
Exemption Number (found within the Importer’s EPA Letter of Approval) for the import is required. If
the Import Code is “M,” a PG14 record containing the Exemption Number (found within the Importer’s
EPA Letter of Approval) for the import is conditionally required. For Import Codes “G,” “I,” “K,”, and
“J,” a PG14 record is required to provide the Bond Policy Number.
See
Appendix A for required Reporting Elements listed by Import Code.
Record Identifier PG14 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“14”
LPCO Transaction
Type
1N
5
N/A
LPCO Type
3AN
6-8
M
Code identifying the type of LPCO
information being provided. For example,
EP9.
1, 2
LPCO Number (or
Name)
33X
9-41
M
The LPCO information. For example, an
exemption number from the Importer’s
EPA Letter of Approval, such as 2016-
JUNE-LD-NORES-450.
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LPCO Date
Qualifier
1N
42
N/A
LPCO Date
8N
43-50
N/A
LPCO Quantity
16N
51-66
N/A
LPCO Unit of
Measure
5AN
67-71
N/A
Exemption Code
9X
72-80
N/A
Note 1
List of LPCO Type codes applicable when filing EPA-V&E Message Set for 3520-1:
Data Element
Code
Description
LPCO Type Codes (Describes
the type of license, permit,
certificate, or other)
EP4
Test Group Name/Number (From the Certificate of
conformity this is the Exhaust Engine Family name
(EFN) and not the Evaporative Engine Family name.)
EP7
EPA Bond Policy Number
EP9
EPA Vehicles and Engines Exemption Number
Note 2
List of Import Codes (PG24 Remarks Codes) mapped to applicable LPCO Type Codes for 3520-1:
Data Element
Code
Description
Required by Import Code:
LPCO Transaction
Codes (Describes
the type of license,
permit, certificate,
or other)
EP4
Test Group Name/Number (From the
Certificate of conformity this is the Exhaust
Engine Family name (EFN) and not the
Evaporative Engine Family name.)
Test Group/Engine Family Name must be
limited to 12 characters, including ‘periods’.
B, F
EP7
EPA Bond Policy Number
G, I, K, J
EP9
EPA Vehicles and Engines Exemption
Number
G, I, K, L, O
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Record Identifier PG19 (Entity)
This is a mandatory PGA input record that provides EPA with data pertaining to Entity Role, Entity
Identification, Entity Name, and Entity Street Address. This record is mandatory when providing Entity
Information. For EPA Form 3520-1, a minimum of four (4) entities must be identified: Importer,
Manufacturer, Owner, and Certifying Individual.
For further guidance on the format of Entity Information in the PGA Message Set, please refer to the
PGA Message Set Usage Notes, Section C (Data Rules and Record Relationships in the PGA Message
Set) in the CBP and Trade Automated Interface Requirements publication.
Note 1
When reporting the Certifying Individual as an additional role, use a PG55 record. When reporting the
Certifying Individual with no additional roles, the correct placement of the PG19/20/21 for the Certifying
Individual is following the PG22 record.
Record Identifier PG19 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“19”
Entity Role Code
3AN
5-7
M
Code identifying the role of the entity being
provided. For example, IM.
1
Entity Identification
Code
3AN
8-10
N/A
Entity Number
15X
11-25
N/A
Entity Name
32X
26-57
C
Company name of the entity Role. For
example, ANGELO GIOVANNI.
Entity Address 1
23X
58-80
C
Line 1 of the Street Address for the entity
being described. For example, 1234
MAPLELEAF AVENUE.
Conditionally required for Importer and
Owner.
Note 2
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List of Entity Role codes applicable when filing EPA-V&E Message Set for 3520-1:
Data Element
Code
Description
Entity Role Codes
IM
Importer
DFP
Owner
STL
Storage Location (Contact)
MF
Manufacturer
CI
Certifying Individual
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Record Identifier PG20 (Address)
This is a conditional PGA input record that provides additional data pertaining to the Entity identified in
the preceding PG19 record, such as Entity Address line 2, Apartment/Suite, City, State, and Zip/Postal
Code. A PG20 record is mandatory for these specific entities: Owner and Importer. Additional PG20
records are optional and may be included at the discretion of the filer to provide additional Entity
Information for the Manufacturer and Certifying Individual.
Record Identifier PG20 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“20”
Entity Address 2
32X
5-36
C
Entity Apartment
Number/Suite
Number
5X
37-41
C
Entity City
21X
42-62
M
For example, SAN DIEGO
Entity
State/Province
3AN
63-65
M
For example, CA
Entity Country
2A
66-67
M
For example, US
Entity Zip/Postal
Code
9X
68-76
M
For example, 92169
Filler
4X
77-80
M
Space fill
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Record Identifier PG21 (Point of Contact)
This is a conditional PGA input record that provides EPA with data about an Individual Point of Contact
(POC). A PG21 may stand alone or may be related to an entity in the preceding PG19 or PG20. Included
in this record are the Individual Name, Telephone Number, and Email address. A PG21 record is required
for these specific entities: Owner, Importer, Storage Location (Contact), and Certifying Individual.
Additional PG21 records are optional and may be included at the discretion of the filer. This record may
be repeated.
Note 1
When reporting the Certifying Individual as an additional role, use a PG55 record. When reporting the
Certifying Individual with no additional roles, the correct placement of the PG19/20/21 for the Certifying
Individual is following the PG22 record.
Record Identifier PG21 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“21”
Individual Qualifier
3AN
5-7
M
Code identifying to which entity the Point
of Contact is related. For example, IM.
1
Individual Name
23X
8-30
M
For example, ANGELO GIOVANNI
Telephone Number
of the Individual
15X
31-45
C
For example, 5551230123.
Conditionally required for Importer,
Owner, Certifying Individual, and Storage
Location Contact.
Email Address for
the Individual
35X
46-80
C
For example,
ANGELO.GIOVANNI@TEST.COM.
Conditional – current submission is
voluntary pending required reporting via
EPA rulemaking.
Note 2
List of Entity Role codes applicable when filing PGA Message Set for V&E Form 3520-1:
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Data Element
Code
Description
Entity Role Codes
IM
Importer
DFP
Owner
MF
Manufacturer
STL
Storage Location (Contact)
CI
Certifying Individual
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Record Identifier PG55 (Additional Roles)
This is a conditional PGA input record used to provide additional roles performed by an Entity or
Individual listed in the preceding PG19 or PG21.
For further guidance on the use of the PG55 record in the PGA Message Set, please refer to the most
recent version of the CATAIR from CBP.
Record Identifier PG55 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“55”
Entity Role Code
3AN
5-7
M
Code identifying the additional role being
assumed by the entity. For example, CI.
1
Entity Role Code
3AN
8-10
C
Code identifying the additional role being
assumed by the entity. For example, DFP.
1
Entity Role Code
3AN
11-13
C
Code identifying the additional role being
assumed by the entity. For example, STL.
1
Entity Role Code
3AN
14-16
C
Code identifying the additional role being
assumed by the entity. For example, MF.
1
Entity Role Code
3AN
17-19
N/A
Entity Role Code
3AN
20-22
N/A
Entity Role Code
3AN
23-25
N/A
Entity Role Code
3AN
26-28
N/A
Entity Role Code
3AN
29-31
N/A
Entity Role Code
3AN
32-34
N/A
Filler
46X
35-80
M
Space fills
Note 1
List of Entity Role codes applicable when filing PGA Message Set for V&E Form 3520-1:
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Data Element
Code
Description
Entity Role Codes
IM
Importer
DFP
Owner
MF
Manufacturer
STL
Storage Location
CI
Certifying Individual
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Record Identifier PG22 (Document Identifier/Certification)
This is a mandatory PGA input record that provides data pertaining to Importers’ Substantiating
Documents, Document Identifiers, Conformance Declarations, and Declaration Certifications.
The Entity Role Code field of the PG22 record must always be “CI” (Certifying Individual). This could
be the Owner, Importer, or an agent for either, and is the entity signing the certification statement found
in the Appendix PGA, section “PG22-Declaration Codes,” code “EP2.”
Record Identifier PG22 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“22”
Importers
Substantiating
Signed Document
/Confirmation Letter
1A
5
N/A
Document Identifier
7AN
6-12
M
Code identifying the EPA Form being filed.
For example, 942.
1
Conformance
Declaration
5X
13-17
N/A
Entity Role Code
3AN
18-20
M
“CI”
Declaration Code
4AN
21-24
M
Code identifying the certification statement
of EPA Form 3520-1. For example, EP2.
2
Declaration
Certification
1A
25
M
Designates that the information provided is
correct and all required information has
been provided. For example, Y.
Date of Signature
8N
26-33
M
The format for Date of Signature is 2-digit
Month, 2-digit day, and 4-digit Year
(MMDDYYYY).
Invoice Number
17X
34-50
N/A
Compliance
Description
30X
51-80
N/A
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Note 1
List of Document Identifiers applicable when filing PGA Message Set for V&E Form 3520-1:
Data Element
Code
Description
Document Identifiers
942
EPA 3520-1
Note 2
List of Declaration codes applicable when filing PGA Message Set for V&E Form 3520-1:
Data Element
Code
Description
Declaration Codes
EP2
Certification Statement (EPA 3520-1)
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V&E Form 3520-21
A shipment containing Toyota Engines for off-road use is imported into the United States. Because these
engines are intended for off-road use, the Importer files for Entry under EPA-V&E Form 3520-21.
EPA-V&E Data Map from Existing V&E Form 3520-21:
Industry Code:
Identifies the type of
highway, non-road or
stationary
engine/vehicle;
located in a PG24
record; identified as
an Industry Code by
the code “EP3.”
Import Code: Code
identifying the
provision under which
you are importing the
commodity; located in
a PG24 record;
identified as an Import
Code by the code
“EP2.”
Bond Exemption:
Code identifying if the
commodity is exempt
from bond; located in a
PG24 record; identified
by the code “EP1.”
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NAIC #/State: The
Bond Issuer NAIC #
and State of Issue are
located in a PG19/20
group and is
identified by the code
“NAI” of the PG19.
Bond Policy #: The
Bond Policy number
is located in a PG14
record, in spaces 9 to
41, and identified by
the code “EP7.”
Port Code, Entry
Date, and Entry
number: These three
data elements are
captured by CBP
Entry Data and will
not be reported in the
PGA Message Set.
Manufacturer:
Manufacturer
information is
located in a PG19
record, and identified
by the code “MF.”
Model: The model
name is located in a
PG07 record.
Engine Serial
Number: The first Serial Number is located in a PG07 record, and identified by the code “ENN.” All
other serial numbers are located on the consecutive PG08 records.
Engine Family Name: The Engine Family Name/Number is located in a PG14 record, and identified by
the code “EP4.” Engine Family Name must be limited to 12 characters, including ‘periods.’
Build Date/Location: The element describing the location of the build date (manufacture date) is located
in a PG07 record, and a PG10 record.
Certification Statement: The certification statement is represented by the code “EP1” of the PG22
record.
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Signature: The signature of the individual certifying the PGA data is found in the PG22 record,
represented by the code “Y.”
Printed Name: Printed name (Certifying Individual) information is represented by a PG19, 20, and 21
group.
Date: The date the certification was signed is located in the PG22 record.
Importer: The Importer is the same individual as the Certifying Individual, so a PG55 record is used
rather than repeating a PG19, 20, and 21 group.
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V&E Form 3520-21 Message Set Sample Layout
V&E Form 3520-21 PGA Message Set Description
The records and Appendix codes included in this section were used to create the V&E Form 3520-21
Message Set Sample. Some data elements are mandatory, while others are conditional: the status column
identifies the data element as Mandatory (M), Conditional (C), Optional (O), or Not Applicable (N/A).
Mandatory Data Elements are required because either the particular record requires it, or it is required by
the specific EPA Program Office.
Because of the flexibility of the PGA Message Set, the PGA Records and Data Elements that are
required may vary both from program to program and within a single program.
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V&E Form 3520-21 Message Set Sample Layout with grouping
V&E Form 3520-21 Message Set Sample Layout with Grouping Description
When creating a PGA Message Set which requires reporting of an engine and the equipment it is installed
in, groupings can be used. This is completed using a series of PG07 records bookended by the PG50/51
records, which denote grouping. All additional records which pertain to the Product (the combined engine
and equipment) will also fall under the PG02 product level. This will include, but is not limited to, the
Certification Statement/Form Number, Importer information, Certifying Individual, and equipment
characteristics.
As the engine is being certified, it will additionally be reported as a component of the product and may
include Test Group Family Name/Number, exemptions, and any/all applicable records and required data.
All engines and equipment must be identical to use this message set construction.
Note – Only a single engine (with Serial Number) must be provided at the Component level, all other
similar Engines can be reported via groupings with their equipment at the Product level.
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Record Identifier OI (Input)
This is a mandatory Partner Government Agency line-item description input record that provides the
description of the item. This record precedes the Record Identifiers for the PGA Message Set. The OI
record is a generic description record.
Record Identifier OI (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“OI”
Filler
8AN
3-10
M
Space fills
Commercial
Description
70X
11-80
M
The commercial description of the product.
For example, CERTIFIED KUBOTA
ENGINE IN TRACTOR.
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Record Identifier PG01 (PGA Identifier)
This is a mandatory PGA input record that provides EPA with data pertaining to the PGA Line Number,
Government Agency Code, Government Agency Program Code, and Electronic Image qualifier.
Record Identifier PG01 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“01”
PGA Line Number
3N
5-7
M
“001”
Government
Agency Code
3AN
8-10
M
“EPA”
Government
Agency Program
Code
3X
11-13
M
“VNE”
Government
Agency Processing
Code
3AN
14-16
N/A
Electronic Image
Submitted
1A
17
O
Optional. Provided if an image of label,
letter, or additional information is submitted
in DIS in an attempt to prevent a Documents
Required request later in the process.
1
Confidential
Information
Indicator
1A
18
N/A
Globally Unique
Product
Identification Code
Qualifier
4AN
19-22
N/A
Globally Unique
Product
Identification Code
19X
23-41
N/A
Intended Use Code
16X
42-57
N/A
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Record Identifier PG01 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Intended Use
Description
21X
58-78
N/A
Correction Indicator
1X
79
C
Indicator allowing trade to identify the
expected action to be taken on the corrected
data. Please refer to Appendix PGA and
PGA Data Corrections for usage guidance.
Disclaimer
1A
80
C
Code declaring filing does not require a PGA
Message Set. For Example, A.
2, 3
Note 1
If the Electronic Image Submitted code is given, at least one image must be submitted to DIS. The image
must be filed before its corresponding Entry/PGA Message Set.
Note 2
A code indicating the reason the PGA Message Set is being disclaimed and not provided. Valid codes are:
A = product is not regulated by this agency
B = data is not required per agency guidance
C = data filed through other agency means
D = data filed through paper
Note 3
When ordering PG lines within an Entry, disclaimed PGA lines should be placed after all other non-
disclaimed PGA lines.
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Record Identifier PG02 (Product Identifier)
This mandatory PGA input record is used to indicate whether or not the provided information relates to a
Product (P) or a Component (C) of a product. All subsequent records and reported information will fall
under either the Product level or the Component level. When reporting at the Product Level, provide all
data elements required for, and specific to, the product as a whole. This will include, but is not limited to:
Manufacturer, Certifying Individual, Importer, and Certification. When reporting at the Component
Level, provide all records and data elements required for, and specific to, the component of the product,
not the product as a whole. Records used for reporting at the Component Level include, but are not
limited to: PG07, PG10, PG14, PG19, PG20, and PG21. In the case of a craft with multiple, non-identical
marine engines, each individual engine will need the appropriate information provided in an independent
record set. Another example that would require independent record sets is in the case of a special purpose
motor vehicle, such as a concrete mixer, which requires two non-identical engines.
Record Identifier PG02 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“02”
Item Type
1A
5
M
Code identifying the following records as
pertaining to the product or a component.
1, 2
Product Code Qualifier
4AN
6-9
N/A
Product Code Number
19X
10-28
N/A
Product Code Qualifier
4AN
29-32
N/A
Product Code Number
19X
33-51
N/A
Product Code Qualifier
4AN
52-55
N/A
Product Code Number
19X
56-74
N/A
Filler
6X
75-80
M
Space fill
Note 1
List of Item Type codes applicable to EPA V&E Form 3520-21 Message Sets:
Data Element
Code
Description
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Item Type
P
Product
C
Component
Note 2
For further clarification on reporting imported engines already installed in a vehicle, such as determining
if the vehicle/engine combination is certified and you do not need to report the engine as a component
within the vehicle, please review published regulations or policies.
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Record Identifier PG24 (Import and Industry Codes)
This is a mandatory input record for all EPA Vehicles and Engine PGA Message Sets.
For all Entries filed under 3520-21, a minimum of two (2) PG24 records are required: one identifying the
applicable Industry Code and a second identifying the applicable Import Code. The following conditions
require a third PG24 record:
- Entries filed under 3520-21 with both Industry Code “G” and Import Code “1” require a third
PG24 record identifying the Bond Exemption Status (Remarks Type Code = “EP1”).
- Entries filed under Import Code “22” require a third PG24 record pertaining to Bond
Exemption Status (Remarks Type Code = “EP1”).
- Entries filed under Import Code “25” require a third PG24 record pertaining to the regulation
cited (Remarks Type Code = “EP4”).
Additional PG24 records are optional and may be included at the discretion of the filer to provide
clarifying remarks (Remarks Type Code = “GEN”).
Import and Industry Code selection may require additional data elements to be filed; for example, Import
Code “24a” requires both the model year and Storage Location to be provided as part of the PGA
Message Set. Please refer to
Appendix A for a list of required data elements by Import Code, and their corresponding PGA record
number. For further clarification on Import Code requirements, please refer to EPA Imports Hotline,
Compliance Division, Office of Transportation and Air Quality at (703) 214-4100 or imports@epa.gov.
Record Identifier PG24 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“24”
Remarks Type Code
3AN
5-7
M
Code identifying vehicle or engine remarks
category, for example, EP2.
1
Remarks Code
5AN
8-12
C
The appropriate Import Code; conditionally
required for EP1, EP2 and EP3. For
example, 1.
2
Remarks Text
68X
13-80
C
Conditionally required for EP4 and GEN.
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Note 1
List of Remarks Type Codes applicable when filing a PGA Message Set for V&E Form 3520-21
If “EP1,” “EP2,” or “EP3” is used, a Remarks Code is required. If “EP4” or “GEN” is used, the Remarks
Text field is required for further explanation.
Data Element
Code
Description
Remarks Type Codes
EP1
Vehicles and Engines Bond Exemption
EP2
EPA Vehicles and Engines Import Code
EP3
EPA Vehicles and Engines Industry Code
EP4
EPA Vehicles and Engines Regulation Cited for other exemption
GEN
General Remarks
Note 2
List of Remarks Codes applicable when filing PGA Message Sets for V&E Form 3520-21:
Data Element
Code
Description
Bond Exemption Status Codes (For use when EP1 is Remarks Type Code)
Remarks Codes (Bond
Exemption Status Codes)
E1Y
The engine is exempt from Bond
E1N
The engine is not exempt from Bond
Import Codes (For use when EP2 is Remarks Type Code)
Remarks Codes (Categories of
Vehicles and Engines Imports –
Certified Engines [1])
1
U.S.-certified engine or engine installed in a certified
vehicle
Remarks Codes (Categories of
Vehicles and Engine Imports –
Permanent exemptions for
Nonconforming Engines [2-9] )
2
National Security
3
Manufacturer-owned engine
4
Replacement engine
5
Extraordinary circumstances/hardship
6
Hardship for small volume manufacturers
7
Equipment-manufacturer hardship
8
Identical configuration
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Data Element
Code
Description
9
Ancient engine
Remarks Codes (Categories of
Vehicles and Engine Imports –
Temporary exemptions for
Nonconforming Engines [10-
16]; Importation of Engines
Excluded from U.S. EPA
Emission Standards [17-21];
Exemptions for Specific Engine
Categories or Other Special
Cases [22-35]) )
10
Repairs or alterations
11
Testing
12
Display
13
Export
14
Diplomatic or military
15
Delegated assembly
16
Partially complete engine
17
Engine manufactured before emission standards started
to apply
18
Competition engine
19
Stationary compression-ignition engine with
displacement at or above 30 liters per cylinder or
stationary spark-ignition engine above 19kW that is
not designed to run on gasoline or, if rich-burn, on
liquefied petroleum gas.
20
Underground mining
21
Hobby engine
22
Transition program for equipment manufacturers
23
Personal-use exemption for small spark-ignition
engines
24a, 24b,
& 24c
Engine imported by an independent commercial
importer recognized by EPA
25
Other exemption
Industry Codes (For use when EP3 is Remarks Type Code)
Remarks Codes (Categories of
Vehicles and Engine Imports)
A
Heavy-duty highway engines (for use in motor
vehicles with gross vehicle weight rating above
8500LBS
B
Locomotives or locomotive engines
C
Marine compression-ignition engines
D
Other non-road compression-ignition engines
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Data Element
Code
Description
E
Marine spark-ignition engines
F
Recreational engines and vehicles, including
snowmobiles, off-highway motorcycles, all-terrain
vehicles, and off-road
utility vehicles
G
Other non-road spark-ignition engines at or below
19kW or below 30kW if total displacement is at or
below 1000cc
H
Other non-road spark-ignition engines above 19kW
I
Stationary compression-ignition engines
J
Stationary Spark-ignition engines
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Record Identifier PG07 (Product Details)
This is a mandatory PGA input record that provides EPA with data pertaining to Name, Model,
Manufacture Year, and Item Identity Number.
If multiple identical vehicles or engines are being imported, the PG07 record captures the Item Identity
Number of only the first vehicle or engine. Subsequent Item Identity Numbers can be reported in one or
multiple PG08 record(s).
The PG07 record may be repeated in an EPA Message Set under the following conditions:
a) PG07 is used twice in a message set, once to describe the product/vehicle (following a PG02P)
and once to describe the component/engine (following a PG02C).
b) PG07 is used in groupings to describe combinations of vehicle/engine pairs using the PG50
and PG51 records. For example, multiple tractors and engines where groupings are used to
appropriately pair the Engine Serial Number (“ENN”) with the vehicles Serial Number (“SE”).
Record Identifier PG07 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“07”
Trade Name/Brand
Name
35X
5-39
N/A
Model
15X
40-54
M
Commercial Model Number of the vehicle
or engine. For example, EM1002.
Manufacture Month
and Year
6N
55-60
M
Manufacture date of the vehicle or engine.
The format for this Manufacture date is two-
digit Month and four-digit Year
(MMYYYY) For example, 122016, is
December 2016.
Item Identity
Number Qualifier
3AN
61-63
M
Code identifying the type of Item Identity
Number being provided. For example, ENN.
1
Item Identity
Number
17X
64-80
M
The Item Identity Number. For example,
MHO-874200.
Note 1
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List of Item Identity Number Qualifier codes applicable when filing PGA Message Sets for V&E Form
3520-21:
Data Element
Code
Description
Item Identity Number Qualifier
Codes (Describes the type of
identifying number)
ENN
Engine Serial Number
SE
Serial Number
AKG
Vehicle Identification Number (VIN)
Record Identifier PG08 (Input) to Report Individual Item Identity
Numbers
This is a conditional PGA input record that is used to report multiple Item Identity Numbers such as
Vehicle Identification Numbers (“AKG”), Engine Serial Numbers (“ENN”), or Serial Numbers (“SE”)
related to the commodity listed in the preceding PG07. This record must be used in conjunction with the
PG07. This record may be repeated.
Record Identifier PG08 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“08”
Item Identity
Number
17X
5-21
M
Additional Item Identity Number. For
example, MHO-874201.
Item Identity
Number
17X
22-38
C
Additional Item Identity Number. For
example, MHO-874202.
Item Identity
Number
17X
39-55
C
Additional Item Identity Number. For
example, MHO-874203.
Item Identity
Number
17X
56-72
C
Additional Item Identity Number. For
example, MHO-874204.
Filler
8X
73-80
M
Spaces fill
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Record Identifier PG50 (Input)
This is an optional PGA input record that is used to indicate the start of a grouping. The PG51 record is
used to indicate the end of the grouping.
Groups can occur when a PGA Message Set requires reporting of multiple identical engine-equipment
pairs. The first equipment and its installed engine are considered representative of all the items, and the
full message set reflects this. The equipment is reported at the product level under the “PG02P” record,
with its installed engine reported as the Component level “PG02C.” Additional equipment-engine pairs
are reported using a series of PG07 records for specific identifiers (Engine Serial Numbers, Serial
Numbers, VINs) bookended by the PG50 record at the start, and the PG51 record at the finish. All
additional records which provide details are provided outside of the PG50/PG51 group, and are expected
to be pertinent to all identical pairs. This will include, but is not limited to, the Certification
Statement/Form Number, Importer information, Certifying Individual, and equipment characteristics.
Note – Only a single engine (with Serial Number) must be provided at the Component level, all other
identical engines can be reported with their equipment in the groupings at the Product level.
Record Identifier PG50 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
Must always equal PG.
Record Type
2N
3-4
M
Must always be 50.
Filler
76X
5-80
M
Space fill
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Record Identifier PG51 (Input)
This is an optional PGA input record that is used to indicate the end of the grouping. The PG50 record
should have been used to indicate the beginning of the grouping.
Record Identifier PG50 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
Must always equal PG.
Record Type
2N
3-4
M
Must always be 51.
Filler
76X
5-80
M
Space fill
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Record Identifier PG10 (Input)
This is a mandatory PGA input record that provides EPA with additional characteristics of a product or
component, not reported elsewhere in the PGA Message Set. All Entries filed under V&E Form 3520-21
require a minimum of one (1) PG10 record, to report the location of the manufacture/build date using a
V05.
Additional PG10 records are conditionally required based on import code (see Appendix A) or are
optional and may be included at the discretion of the filer to provide additional characteristics of the
product or component.
Record Identifier PG10 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
Must always equal PG.
Record Type
2N
3-4
M
Must always be 10.
Category Type
Code
6AN
5-10
N/A
Category Code
5AN
11-15
N/A
Commodity
Qualifier Code
4X
16-19
M
A code indicating the type of essential or
distinctive attribute or quality of an item.
For example, V05.
1
Commodity
Characteristic
Qualifier
4AN
20-23
C
This code specifies the type of
characteristic for the item, for example,
ENG. Required for V03 and V05.
2
Commodity
Characteristic
Description
57X
24-80
C
Free-form description of the item, either to
supplement the above data elements or in
place of the above. Required for V03 and
V06. If V03 is used, the number is a
normal number format (No implied
decimal places). For example, if V03 is
used with 17, the engine power rating is 17
kW. For Model Year, the format is a four-
digit year (YYYY). For example, if V06 is
used with 2017, the Model Year is 2017.
Note 1
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List of Commodity Qualifier Codes applicable when filing a PGA Message Set for V&E Form 3520-21:
Code
Definition
Commodity
Qualifier Codes
V03
Engine power rating (kW or HP).
V05*
Manufacture date of the vehicle or engine.
V06
Model year of the vehicle or engine.
* The V05 Commodity Qualifier Code when used in conjunction with an appropriate Commodity
Characteristic Qualifier is used to report the “location” of the manufacture date in the Commodity
Characteristic Qualifier element, and not the actual date, which is collected on the PG07.
Note 2
A list of all Commodity Characteristic Qualifiers applicable when filing a PGA Message Set for V&E
Form 3520-1:
Data Element
Code
Description
Engine Power Rating (For use when V03 is Commodity Qualifier)
Commodity Characteristic
Qualifier (For V03 provides the
unit of power)
KW
Maximum engine power value, in kilowatts.
HP
Maximum engine power value, in horsepower.
Manufacture Date (For use when V05 is Commodity Qualifier)
Commodity Characteristic
Qualifier (For V05 describes
location of manufacture date)
ENG
The manufacture date is obtained from the engine.
VEH
The manufacture date is obtained from the vehicle.
OTH
The manufacture date is not obtained from the engine or
the vehicle. It is obtained from other resources. Importer
must put explanation in the Commodity Characteristic
Description field.
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Record Identifier PG14 (License, Permits, Certificates, or Other)
This is a conditional PGA input record which provides EPA with data pertaining to Licenses, Permits,
Certificates or Other (LPCO) issued by EPA and other government entities.
For Entries filed under V&E Form 3520-21, with an Import Code of “2,” “10,” “11,” “12” or “18”: a
minimum of one (1) PG14 record containing the Exemption Number (found on the Importer’s EPA Letter
of Approval) is required. If the Import Code is “1” or “22”: a minimum of one (1) PG14 record containing
the Test Group or Engine Family Name (provided in lieu of an EPA Certificate of Conformity) is
required. For a commodity filed with both an Import Code of “1” and an Industry Code of “G,” an
additional PG14 record is conditionally required to provide an NAIC Bond Number. For a commodity
filed with an Import Code of “22,” a PG14 containing the NAIC Bond Number is conditionally required.
For Import Code “24c,” a minimum of one (1) PG14 record containing the CBP Bond Number is
required.
See
Appendix A for required reporting elements listed by Import Code.
Record Identifier PG14 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“14”
LPCO Transaction
Type
1N
5
N/A
LPCO Type
3AN
6-8
M
Code identifying the type of LPCO
information being provided. For example,
EP4.
1, 2
LPCO Number (or
Name)
33X
9-41
M
The LPCO information. For example,
9EPAV01.ABC.
LPCO Date
Qualifier
1N
42
N/A
LPCO Date
8N
43-50
N/A
LPCO Quantity
16N
51-66
N/A
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LPCO Unit of
Measure
5AN
67-71
N/A
Exemption Code
9X
72-80
N/A
Note 1
List of LPCO Type Codes applicable when filing a PGA Message Set for V&E Form 3520-21:
Data Element
Code
Description
LPCO Type Codes (Describes the
type of license, permit, certificate,
or other)
EP4
Test Group Name/ Number (From the Certificate of
conformity this is the Exhaust Engine Family name
(EFN) and not the Evaporative Engine Family name).
EP7
Bond Policy Number
EP9
EPA Vehicles and Engines Exemption Number.
Note 2
List of Import Codes (PG24 Remarks Codes) mapped to applicable LPCO Type Codes for 3520-21:
Data Element
Code
Description
Required by Import Code:
LPCO Transaction Codes
(Describes the type of
license, permit, certificate,
or other)
EP4
Test Group Name/ Number
(From the Certificate of
conformity this is the Exhaust
Engine Family name (EFN) and
not the Evaporative Engine
Family name.) Test
Group/Engine Family Name
must be limited to 12
characters, including ‘periods’.
1, 22
EP7
Bond Policy Number
24c, and conditionally required
for 1 + Industry G, and 22
EP9
EPA Vehicles and Engines
Exemption Number
2, 10, 11, 12, 18
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Record Identifier PG19 (Entity)
This is a mandatory PGA input record that provides EPA with data pertaining to Entity Role, Entity
Identification, Entity Name, and Entity Street Address. For EPA Form 3520-21, a minimum of three (3)
entities must be identified: Importer, Manufacturer, and Certifying Individual. Additional entities, such as
Storage Location and NAIC Bond Issuer are conditionally required based on Import Code. See
Appendix A for a list of required records by Import Code. Additional PG19 records are optional and may
be included at the discretion of the filer.
For further guidance on the format of Entity Information in the PGA Message Set, please refer to the
PGA Message Set Usage Notes, Section C (Data Rules and Record Relationships in the PGA Message
Set) in the CBP and Trade Automated Interface Requirements publication.
Note 1
When reporting the Certifying Individual as an additional role, use a PG55 record. When reporting the
Certifying Individual with no additional roles, the correct placement of the PG19/20/21 for the Certifying
Individual is following the PG22 record.
Record Identifier PG19 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“19”
Entity Role Code
3AN
5-7
M
Code identifying the role of the entity being
provided. For example, CI.
1
Entity Identification
Code
3AN
8-10
N/A
Entity Number
15X
11-25
C
Identifier for the Entity, for instance, if used
with entity role code NAI, provide the NAIC
Bond Issuer’s number.
Entity Name
32X
26-57
C
Company name of the entity Role. For
example, TOYOTA NORTH AMERICA.
Entity Address 1
23X
58-80
C
Line 1 of the Street Address for the entity
being described. For example, 1234
PEACHTREE STREET.
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Conditionally required for Importer and
Storage Location.
Note 2
List of Entity Role codes applicable when filing a PGA Message Set for V&E Form 3520-21:
Data Element
Code
Description
Entity Role Codes
IM
Importer
DFP
Owner
STL
Storage Location
CI
Certifying Individual
MF
Manufacturer
NAI
NAIC Bond Issuer
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Record Identifier PG20 (Address)
This is a conditional PGA input record that provides additional data pertaining to the Entity identified in
the preceding PG19 record, such as Entity Address line 2, Apartment/Suite, City, State, and Zip/Postal
Code. A PG20 record is mandatory for these specific entities: Importer and Certifying Individual.
Additional entities, such as Storage Location and NAIC Bond Issuer are conditionally required based on
Import Code. See
Appendix A for a list of required records by Import Code. Additional PG19 records are optional and may
be included at the discretion of the filer.
For further guidance on the format of Entity Information in the PGA Message Set, please refer to the
PGA Message Set Usage Notes, Section C (Data Rules and Record Relationships in the PGA Message
Set) in the CBP and Trade Automated Interface Requirements publication.
Record Identifier PG20 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“20”
Entity Address 2
32X
5-36
C
Entity Apartment
Number/Suite
Number
5X
37-41
C
For example, 102 A.
Entity City
21X
42-62
C
For example, ATLANTA.
Conditional based on Entity Role Code.
Mandatory for Importer.
Entity
State/Province
3AN
63-65
M
For example, GA.
Entity Country
2A
66-67
C
For example, US. Conditionally required for
Importer and Storage Location.
Entity Zip/Postal
Code
9X
68-76
C
For example, 30301. Conditionally required
for Importer and Storage Location.
Filler
4X
77-80
M
Space fill
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Record Identifier PG21 (Point of Contact)
This is a conditional PGA input record that provides EPA with data about an Individual Point of Contact
(POC). A PG21 may stand alone or may be related to an entity in the preceding PG19 or PG20. Included
in this record are the Individual Name, Telephone Number, and Email Address. A PG21 record is
required for these specific entities: Importer and Certifying Individual. Additional entities, such as
Storage Location (Contact) may be conditionally required based on Import Code. See
Appendix A for a list of required records by Import Code. Additional PG19 records are optional and may
be included at the discretion of the filer.
For further guidance on the format of Entity Information in the PGA Message Set, please refer to the
PGA Message Set Usage Notes, Section C (Data Rules and Record Relationships in the PGA Message
Set) in the CBP and Trade Automated Interface Requirements publication.
Note 1
When reporting the Certifying Individual as an additional role, use a PG55 record. When reporting the
Certifying Individual with no additional roles, the correct placement of the PG19/20/21 for the Certifying
Individual is following the PG22 record.
Record Identifier PG21 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“21”
Individual Qualifier
3AN
5-7
M
Code identifying to which entity the Point of
Contact is related. For example, IM is the
POC for the Importer.
1
Individual Name
23X
8-30
M
For example, JANE SMITH.
Telephone Number
of the Individual
15X
31-45
M
For example, 7062345678.
Email Address for
the Individual
35X
46-80
C
For example,
JANE.SMITH@KUBOTAAMERICA.COM.
Conditionally required for Importer.
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Note 2
List of Entity Role codes applicable when filing a PGA Message Set for V&E form 3520-21:
Data Element
Code
Description
Entity Role Codes
IM
Importer
DFP
Owner
STL
Storage Location
CI
Certifying Individual
MF
Manufacturer
NAI
NAIC Bond Issuer
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Record Identifier PG55 (Additional Roles)
This is a conditional PGA input record used to provide additional roles performed by an Entity or
Individual listed in the preceding PG19.
For further guidance on the use of the PG55 record in the PGA Message Set, please refer to the PGA
Message Set Usage Notes, Section D (Data Reporting) in the CBP and Trade Automated Interface
Requirements publication.
Record Identifier PG55 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“55”
Entity Role Code
3AN
5-7
M
Code identifying the additional role being
assumed by the entity. For example, IM.
1
Entity Role Code
3AN
8-10
C
Code identifying the additional role being
assumed by the entity. For example, DFP.
1
Entity Role Code
3AN
11-13
C
Code identifying the additional role being
assumed by the entity. For example, MF.
1
Entity Role Code
3AN
14-16
N/A
Entity Role Code
3AN
17-19
N/A
Entity Role Code
3AN
20-22
N/A
Entity Role Code
3AN
23-25
N/A
Entity Role Code
3AN
26-28
N/A
Entity Role Code
3AN
29-31
N/A
Entity Role Code
3AN
32-34
N/A
Filler
46X
35-80
M
Space fill
Note 1
List of Entity Role codes applicable when filing a PGA Message Set for V&E Form 3520-21:
PGA Supplemental- Customs and Trade Automated Interface Requirements
February 12, 2018 ACE CATAIR EPA Supplemental Guidelines_v11_14Feb2019.docx 67
Data Element
Code
Description
Entity Role Codes
IM
Importer
DFP
Owner
STL
Storage Location
CI
Certifying Individual
MF
Manufacturer
NAI
NAIC Bond Issuer
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Record Identifier PG22 (Document Identifier/Certification)
This is a mandatory PGA input record that provides data pertaining to Importers’ Substantiating
Documents, Document Identifiers, Conformance Declarations, and Declaration Certifications.
The Entity Role Code field of the PG22 record must always be “CI” (Certifying Individual). This could
be the Owner, Importer, or an agent of either, and is the entity certifying the certification statement found
in the Appendix PGA, section “PG22-Declaration Codes, code “EP1.
Record Identifier PG22 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“22”
Importers Substantiating
Signed Document/
Confirmation Letter
1A
5
N/A
Document Identifier
7AN
6-12
M
Code identifying the EPA Form being
filed. For example, 943.
1
Conformance Declaration
5X
13-17
N/A
Entity Role Code
3AN
18-20
M
“CI”
Declaration Code
4AN
21-24
M
Code identifying the certification
statement of EPA Form 3520-21. For
example, EP1.
2
Declaration Certification
1A
25
M
Designates that the information
provided is correct and all required
information has been provided. For
example, Y.
Date of Signature
8N
26-33
M
The format for Date of Signature is 2-
digit Month, 2-digit day, and 4-digit
Year (MMDDYYYY).
Invoice Number
17X
34-50
N/A
Compliance Description
30X
51-80
N/A
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Note 1
List of Document Identifiers applicable when filing a PGA Message Set for V&E Form 3520-21:
Data Element
Code
Description
Document Identifiers
943
EPA 3520-21
Note 2
List of Declaration codes applicable when filing a PGA Message Set for V&E form 3520-21:
Data Element
Code
Description
Declaration Codes
EP1
Certification Statement (EPA 3520-21)
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Pesticides
The Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) provides the U.S.
Environmental Protection Agency (EPA) with the authority to oversee the distribution, sale, and
use of pesticides and pesticide devices. In accordance with the regulations in 40 CFR Parts 150-
189, pesticides must be registered with EPA, unless they are exempt under FIFRA. Imported
pesticides must also be registered, except those that are exempt from regulation under FIFRA or
meet conditions specified in 40 CFR 152.30. All pesticides must be distributed with their label.
U.S. Customs and Border Protection (CBP) Regulations implement the import notification requirements
for pesticides and devices under FIFRA section 17 (c). The provisions in 19 CFR 12.110-117 apply to
registered pesticides, unregistered pesticides, and pesticide devices. The regulations require an importer,
desiring to import pesticides or devices, to submit EPA Form 3540-1, Notice of Arrival of Pesticides and
Devices (NOA), to EPA prior to the arrival of the shipment in the United States. On the NOA, importers
must provide the registration status of the pesticide, the active ingredients and their percent composition,
the quantity of the pesticide chemical, and additional required data. The PGA Message Set has been
designed to allow importers to provide the required data elements electronically, expediting the filing
process. An image of the Pesticide Label must be submitted to the Document Image System prior to
filing.
The following are the potential PGA records associated with submitting Pesticide Data regulated by EPA
Form 3540-1:
PG Record
Description
OI
The commercial description of the shipment is provided.
PG01
PGA Line Number, Government Agency Code, Government Agency Program Code, and Electronic
Image qualifier.
PG02
The item type (Product or Component).
PG07
Trade/Brand name of the shipment.
PG14
LPCO Type information (EPA Registration Numbers (includes section 3, 5, 18, 24(c) and distributor
products).
PG19
Entity Role identification and Address line 1.
PG20
Supplemental Entity Information (Conditional; Address line 2).
PG21
Entity’s individual point of contact, phone number and email.
PG55
Additional roles of the entity identified in the previous PG19/20/21 records.
PG22
Document Identifier, Declaration Code, and Declaration Certification are provided.
PG24
Remarks Type and Remarks for pesticides.
PG26
Unit Size and Quantity of imported pesticide, additional packaging levels.
PG29
Total Net Weight of the imported pesticide.
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PG Record
Description
PG04
Percent Composition by Active Ingredient.
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Registered Pesticides Sample
A shipment of Off Mosquito Repellent is imported into the United States. This product contains one
active ingredient.
EPA-Pesticides Data Map from Existing EPA Form 3540-1:
Customs Broker:
The Customs Broker
Entity Information is
provided in a
PG19/20/21 record
set.
Importer of
Record: The
Importer Entity
Information is
provided in a
PG19/20/21 record
set.
Notify Party: The
return form to this
address party is
provided in a PG55
record.
Shipper: The
Shipper Entity
Information is
provided in a
PG19/20/21 record
set.
Brand Name: The Brand Name of the product is provided in a PG07 record.
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EPA Registration Number: Provided in a PG14 record with an “EP8” Transaction Type Code.
EPA Producer
Establishment
Number: Provided in a
PG19 record with an
“EPN” Entity Role Code.
The format should be 6
numbers, 3 letters, then 3
more numbers without
dashes (e.g.,
NNNNNNAAANNN).
Active Ingredients:
Provided in a PG04
record at the end of the
message set. If there are
more than one active
ingredient, they are
provided in separate
PG04 records,
immediately after PG02
records that identify each
Component (“C”) by its
CAS number.
Unit Size: Provided in a
PG26 record. Packaging Qualifier identifies the level based on relative quantity (1-6, where 1 is the
largest quantity in the shipment).
Quantity: Provided in a PG26 record. When writing the quantity, 12 numbers are required with two
implied decimal places. In this example, 1000 bottles is represented as 000000100000.
Total Net Weight: Provided in a PG29 record. There should be 12 numbers and two implied decimal
places when writing Commodity Net Quantity. In this example, 284.53 is represented as 000000028453.
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Port Code, Entry Date, Country of Origin, and Entry number: These four data elements are captured
by CBP Entry data and will not be reported in the PGA Message Set.
Carrier: The Carrier Entity Information is provided in a PG19/20/21 record set.
Location of Goods for Examination after import: The Storage Location Entity Information is provided
in a PG19/20/21 record set.
CBI Indicator: Space 18 of the PG01 record is reserved for indicating the presence of CBI.
Box 18: This optional supplemental information is provided in a PG24 record.
Remarks: Remarks are provided in a PG24 record, with a “GEN” qualifier.
Certification Statement: The Certification Statement is represented by the code “EP3”in the PG22
record.
Signature: The signature of the individual certifying the PGA data is found in the PG22 record,
represented by the code “Y.”
Printed Name: Printed name (Certifying Individual) information is represented by a PG19, 20, and 21
record set.
Date: The date of certification was signed is located in the PG22 record.
Importer: The Importer is the same individual as the Certifying Individual, so a PG55 record is used
rather than repeating a PG19, 20, 21 group.
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Registered Pesticides Message Set Sample Layout
Registered Pesticides Message Set Description
The following records and codes are used to create Pesticide Message Sets for Registered Pesticides. The
status column identifies each data element as Mandatory (M), Conditional (C), Optional (O), or Not
Applicable (N/A). Mandatory Data Elements are required because, either that particular record requires it,
or it is required by the regulatory authority of the Pesticides program office.
BEFORE the PGA Message Set is submitted, an image of the Pesticide Label must be submitted to the
Document Image System.
Because of the flexibility of the PGA Message Set, the required PGA Records and Data Elements
may vary from program to program and within a single program.
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Record Identifier OI (Input)
This is a mandatory PGA line-item description input record that provides the description of the item. This
record precedes the Record Identifiers for the PGA Message Set.
Record Identifier OI (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“OI”
Filler
8AN
3-10
M
Space filled
Commercial
Description
70X
11-80
M
Commercial Description of the product. For
example, OFF MOSQUITO REPELLENT.
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Record Identifier PG01 (PGA Identifier)
This is a mandatory PGA input record that provides EPA with data pertaining to the PGA Line Number,
Government Agency Code, Government Agency Program Code, and Electronic Image qualifier.
Record Identifier PG01 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“01”
PGA Line Number
3N
5-7
M
“001”
Government
Agency Code
3AN
8-10
M
“EPA”
Government
Agency Program
Code
3X
11-13
M
“PS1”
1
Government
Agency Processing
Code
3AN
14-16
N/A
Electronic Image
Submitted
1A
17
M
Identifying whether an image has been
submitted via DIS. For example, Y.
2
Confidential
Information
Indicator
1A
18
C
Identifying whether confidential
information was included in the filing. For
example, Y.
3
Globally Unique
Product
Identification Code
Qualifier
4AN
19-22
N/A
Globally Unique
Product
Identification Code
19X
23-41
N/A
Intended Use Code
16X
42-57
O
Intended Use
Description
21X
58-78
O
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Record Identifier PG01 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Correction Indicator
1X
79
C
Indicator allowing trade to identify the
expected action to be taken on the corrected
data. Please refer to Appendix PGA and
PGA Data Corrections for usage guidance.
4
Disclaimer
1A
80
C
Code declaring filing does not require a
PGA Message Set. For Example, A.
5, 6
Note 1
List of Government Agency Program Codes applicable when filing a PGA Message Set for Pesticides
Form 3540-1:
Data Element
Code
Description
Government Agency Program
Codes
PS1
Registered Pesticides
PS2
Pesticides – Devices
PS3
Pesticides – Other
Note 2
At least one image, pesticides label, must be submitted to DIS. The image must be filed before its
corresponding Entry/PGA Message Set.
EPA must be selected as an additional Agency to CBP when submitting the DIS image; otherwise, the
DIS image will not be associated with the appropriate EPA PGA Message Set.
Note 3
The Confidential Information Indicator of “Y” indicates that certain data elements, except those which
cannot be declared Confidential Business Information (CBI) by EPA regulation, are considered CBI. If a
“Y” is indicated, comments should be provided in a PG24 record indicating which data elements are
considered CBI.
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Non applicable data elements
PGA Record Location
EPA Registration Number
PG14
Producer Establishment Number
PG19
Brand Name of Product
PG07
Major Active Ingredients and Percentage of Each
PG02/PG04 group
Note 4
Corrections to Notice of Arrivals should be made prior to arrival at Port of Entry.
Note 5
A code indicating the reason the PGA Message Set is being disclaimed and not provided. Valid codes for
EPA Pesticides Message Sets are:
A = product is not regulated by this agency
C = data filed through other agency means
D = data filed through paper
Note 6
When ordering PGA lines within an Entry, disclaimed PGA lines should be placed after all other non-
disclaimed PGA lines.
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Record Identifier PG02 (Product Identifier)
This mandatory PGA input record is used to indicate whether the information being provided relates to a
Product (P) or a Component (C) of a product. All Registered Pesticide Message Sets require one (1) PG02
record identifying the product.
Record Identifier PG02 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“02”
Item Type
1A
5
M
Identifies the following records as
pertaining to the product or a component of
the product. For example, P.
1
Product Code
Qualifier
4AN
6-9
O
Product Code Qualifier identifying the type
of product code number. For example,
CAS.
2
Product Code
Number
19X
10-28
O
Product Code number identified by the
Product Code Qualifier. For example,
94271-03-1.
3
Product Code
Qualifier
4AN
29-32
N/A
Product Code
Number
19X
33-51
N/A
Product Code
Qualifier
4AN
52-55
N/A
Product Code
Number
19X
56-74
N/A
Filler
6X
75-80
M
Space fill.
Note 1
List of Item Type codes applicable to EPA-Registered Pesticide Message Sets:
Data Element
Code
Description
PGA Supplemental- Customs and Trade Automated Interface Requirements
February 12, 2018 ACE CATAIR EPA Supplemental Guidelines_v11_14Feb2019.docx 81
Item Type
P
Product
C
Component
Note 2
List of LPCO Type codes applicable to EPA-Pesticide Message Sets:
Data Element
Code
Description
Product Code Qualifier (Describes
the type of Product code)
CAS
Chemical Abstract Service Number
PC
Pesticides Control Number
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Note 3
If the product is comprised of a single chemical, then all reported data should be at the Product level. If
the product is comprised of multiple chemical constituents, then reported data for each constituent in the
product should be provided at the Component level. If an EPA Registration Number was provided, or the
product is a device, the Product Code fields may be left blank. To expedite review of the NOA, it is
recommended that each active ingredient be listed to ensure accuracy of information.
PGA Supplemental- Customs and Trade Automated Interface Requirements
February 12, 2018 ACE CATAIR EPA Supplemental Guidelines_v11_14Feb2019.docx 83
Record Identifier PG07 (Product Details)
This is a mandatory PGA input record that provides EPA with data pertaining to the Trade or Brand
Name of the product. When filing a PGA Message Set for a Registered Pesticide, one (1) PG07 record
containing the Trade/Brand Name is required.
Record Identifier PG07 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“07”
Trade Name/Brand
Name
35X
5-39
M
Free-form description of the product
Trade/Brand name. For example, OFF
MOSQUITO REPELLENT.
Model
15X
40-54
N/A
Manufacture Month
and Year
6N
55-60
N/A
Item Identity
Number Qualifier
3AN
61-63
N/A
Item Identity
Number
17X
64-80
N/A
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Record Identifier PG14 (License, Permits, Certificates, or Other)
This is a mandatory PGA input record which provides EPA with data pertaining to License, Permits,
Certificates, or Other (LPCO). When filing a PGA Message Set for a Registered Pesticide, one (1) PG14
record containing the EPA Registration Number is required.
Record Identifier PG14 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“14”
LPCO Transaction
Type
1N
5
N/A
LPCO Type
3AN
6-8
M
Code identifying the type of LPCO. For
example, EP8.
1
LPCO Number (or
Name)
33X
9-41
M
LPCO number. For example, 69340-8.
LPCO Date
Qualifier
1N
42
N/A
LPCO Date
8N
43-50
N/A
LPCO Quantity
16N
51-66
N/A
LPCO Unit of
Measure
5AN
67-71
N/A
Exemption Code
9X
72-80
N/A
Note 1
List of LPCO Transaction codes applicable to EPA-Registered Pesticide Message Sets:
Data Element
Code
Description
LPCO Transaction Codes
(Describes the type of license,
permit, certificate, or other)
EP8
EPA Registration Number (includes FIFRA section 3,
5, 18, 24(c) and distributor products).
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Record Identifier PG19 (Entity)
This is a mandatory PGA input record that provides EPA with data pertaining to Entity Role, Entity
Identification, Entity Name, and Entity Street Address. This record is mandatory when providing Entity
Information. For Registered Pesticides, a minimum of eight (8) entities must be identified: Agent/Broker,
Importer/Consignee, Shipper, EPA Producer Establishment No., Carrier, and Location of Goods via PG19
records; Certifying Individual and Notifying Party are also required and expected via PG55 or PG19.
For further guidance on the format of Entity Information in the PGA Message Set, please refer to the
PGA Message Set Usage Notes in the ACE CATAIR PGA Message Set publication.
Record Identifier PG19 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“19”
Entity Role Code
3AN
5-7
M
Code identifying the Role of the Entity. For
example, CB.
1
Entity Identification
Code
3AN
8-10
N/A
Entity Number
15X
11-25
C
ID number assigned to an Entity. For
example, 012345CHN002.
2
Entity Name
32X
26-57
C
Entity name, such as a company. For
Example, SUPER CUSTOMS
BROKERAGE COMPANY.
3
Entity Address 1
23X
58-80
C
Address of Entity. For example, 500 EAST
17TH STREET.
3
Note 1
List of Entity Role codes applicable to EPA-Registered Pesticide Message Sets:
Data Element
Code
Description
Entity Role Codes
IM
Importer
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CAR
Carrier
DEQ
Shipper
EPN*
EPA Producer Establishment Number
LG
Location of Goods
CB
Customs Broker
CI
Certifying Individual
NP
Notifying Party
*When providing the EPA Producer Establishment Number all dashes and other special characters must
be removed (e.g., 001234-CHN-002, would be entered as 001234CHN002).
Note 2
Entity Number field is required when the Entity Role code is “EPN.” The format should be 6 numbers, 3
letters, then 3 more numbers without dashes (e.g., NNNNNNAAANNN).
Note 3
Entity Name and Entity Address 1 fields are required for all Entity Role Codes except “EPN.”
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Record Identifier PG20 (Address)
This is a conditional PGA input record that provides EPA with additional data pertaining to the Entity
identified in the preceding PG19 record, such as Entity Address line 2, Apartment/Suite, City, State, and
Zip/Postal Code. A PG20 record cannot stand on its own and must always follow a PG19. A PG20 record
is mandatory for these specific entities: Importer, Carrier, Shipper, Location of Goods, and Broker.
Record Identifier PG20 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“20”
Entity Address 2
32X
5-36
C
Entity Apartment
Number/Suite
Number
5X
37-41
C
For example, 100.
Entity City
21X
42-62
C
For example, NEW YORK.
Entity
State/Province
3AN
63-65
C
For example, NY.
Entity Country
2A
66-67
C
For example, US.
Entity Zip/Postal
Code
9X
68-76
C
For example, 10012.
Filler
4X
77-80
M
Space fill
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Record Identifier PG21 (Point of Contact)
This is a conditional PGA input record that provides EPA with data about an Individual Point of Contact
(POC) related to the Entity (the party) in the preceding PG19 record. Included in this record are the
Individual Name, Telephone Number, and Email address. A PG21 record is required for these specific
entities: Importer, Carrier, Shipper, and Broker. Additional PG21 records are optional, and may be included
at the discretion of the filer to provide information for additional Entities.
For further guidance on the format of Entity Information in the PGA Message Set, please refer to the
PGA Message Set Usage Notes in the ACE CATAIR PGA Message Set publication.
Record Identifier PG21 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“21”
Individual Qualifier
3AN
5-7
M
Code identifying the Role of the Entity
POC. For example, CB.
1
Individual Name
23X
8-30
M
Entity Point of contact name. For example,
JOHN SMITH.
Telephone Number
of the Individual
15X
31-45
M
Entity Point of contact phone number. For
example, 2022345678.
Email Address for
the Individual
35X
46-80
M
Entity Point of contact email. For example,
JOHN.SMITH@SUPERBROKERAGE.C
OM.
Note 1
List of Entity Role codes applicable to EPA-Registered Pesticide Message Sets:
Data Element
Code
Description
Entity Role Codes
IM
Importer
CAR
Carrier
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DEQ
Shipper
LG
Location of Goods
CB
Customs Broker
CI
Certifying Individual
NP
Notifying Party
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Record Identifier PG55 (Additional Roles)
This is a mandatory PGA input record used to provide additional roles performed by an Entity and
individual previously listed in the PG19/PG20/PG21 of either Broker or Importer. When filing a PGA
Message Set for a Registered Pesticide, a minimum of one (1) PG55 record is mandatory to capture the
Notifying Party and Certifying Individual. Additional PG55 records are optional and may be included as
needed by the filer to provide additional Entity Roles. For further guidance on the use of the PG55 record
in the PGA Message Set, please refer to the PGA Message Set Usage Notes – Data Reporting section in
the ACE CATAIR PGA Message Set publication.
Record Identifier PG55 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“55”
1
Entity Role Code
3AN
5-7
M
Code identifying the Role of the Entity. For
example, NP.
1
Entity Role Code
3AN
8-10
M
Code identifying the Role of the Entity. For
example, CI.
1
Entity Role Code
3AN
11-13
C
Code identifying the Role of the Entity. For
example, DEQ.
1
Entity Role Code
3AN
14-16
C
Code identifying the Role of the Entity. For
example, IM.
1
Entity Role Code
3AN
17-19
C
Code identifying the Role of the Entity. For
example, LG.
1
Entity Role Code
3AN
20-22
C
Code identifying the Role of the Entity. For
example, CB.
1
Entity Role Code
3AN
23-25
C
Code identifying the Role of the Entity. For
example, CAR.
1
Entity Role Code
3AN
26-28
N/A
Entity Role Code
3AN
29-31
N/A
Entity Role Code
3AN
32-34
N/A
Filler
46X
35-80
M
Spaces fill.
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Note 1
List of Entity Role codes applicable to EPA-Registered Pesticide Message Sets:
Data Element
Code
Description
Entity Role Codes
IM
Importer
CAR
Carrier
DEQ
Shipper
LG
Location of Goods
CI
Certifying Individual
CB
Customs Broker
NP
Notify Party
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Record Identifier PG22 (Document Identifier/Certification)
This is a mandatory PGA input record that provides EPA with data pertaining to Importers’
Substantiating Documents, Document Identifiers, Conformance Declarations, and Declaration
Certifications.
The Entity Role Code field of the PG22 record must always be “CI” (Certifying Individual). The
Certifying Individual can be the Importer of Record or a Licensed Customs Broker, and is responsible for
signing the certification statement found in the Appendix PGA, section “PG22-Declaration Codes,” code
“EP3.”
Record Identifier PG22 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“22”
Importers
Substantiating
Signed Document
/Signed
Confirmation Letter
1A
5
N/A
Document Identifier
7AN
6-12
M
“944” is the only acceptable document
identifier for EPA Pesticides.
1
Conformance
Declaration
5X
13-17
N/A
Entity Role Code
3AN
18-20
M
“CI”
Declaration Code
4AN
21-24
M
“EP3” is the only acceptable declaration
code for EPA Pesticides. It specifically
refers to the certification statement from
EPA Form 3540-1.
2
Declaration
Certification
1A
25
M
Designates that the information provided is
correct and all required information has been
provided. For example, Y.
Date of Signature
8N
26-33
M
The format for Date of Signature is 2-digit
Month, 2-digit Day, and 4-digit Year
(MMDDYYYY) For example, 02112017, is
February, 11 2017.
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Record Identifier PG22 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Invoice Number
17X
34-50
N/A
Compliance
Description
30X
51-80
N/A
Note 1
List of Document Identifiers applicable to EPA-Registered Pesticide Message Sets:
Data Element
Code
Description
Document Identifiers
944
EPA 3540-1
Note 2
“EP3” is the only acceptable declaration code for EPA Pesticides Entries. It specifically refers to the
Certification Statement from EPA Form 3540-1.
Data Element
Code
Description
Declaration Codes
EP3
Certification Statement (EPA 3540-1)
Note 3
The format for Date of Signature is MMDDYYYY. Do not include any special characters or spaces.
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Record Identifier PG24 (Remarks)
This is an optional PGA input record that provides EPA with data pertaining to the Notice of Arrival
(NOA) Form for Registered Pesticides.
Record Identifier PG24 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“24”
Remarks Type Code
3AN
5-7
O
Pesticides remark type code. For example,
GEN.
1
Remarks Code
5AN
8-12
N/A
Remarks Text
68X
13-80
O
Free-form remarks text field. For example,
PESTICIDES REMARK.
Note 1
List of Remarks Type Codes applicable to EPA-Pesticide Message Sets:
Note: If “EP5” or “GEN” is used, the Remarks Text field is required for further explanation.
Data Element
Code
Description
Remarks Type Codes
EP5
EPA Notice of Arrival of Pesticides and Devices
GEN
General Remarks
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Record Identifier PG26 (Packaging Qualifier)
This is a mandatory PGA input record that provides EPA with data pertaining to Packaging Qualifier,
Quantity, Unit of Measure, Package Identifier, Packaging Method, Package Material, and Packaging
Filler. This record can be repeated up to six (6) times, once for each unique packaging level. For EPA, a
minimum of two (2) PG26 records are required. The first record is used to describe the largest (outermost)
container and the number of containers at this packaging level. The second record is used to describe the
contents of the next largest container. If needed, qualifiers 3-6 are used in a similar manner (largest to
smallest container). The final record must describe the actual amount of the product in the smallest
container.
Record Identifier PG26 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“26”
Packaging Qualifier
1N
5
M
Code identifying the level of packaging.
For example, 1.
1
Quantity
12N
6-17
M
“Quantity of the packaging level, For
example, 000000100000.
2
Unit of Measure
(Packaging Level)
5X
18-22
M
Type of packaging/packaging level. For
example, BO.
3
Package Identifier
25X
23-47
N/A
Packaging Method
3AN
48-50
N/A
Package Material
15X
51-65
N/A
Package Filler
15X
66-80
N/A
Note 1
This code identifies the level of packaging for the product. Outermost (largest = “1”) packages to the
innermost (smallest = “6”) packages. There can be up to 6 levels of packaging.
When using multiple PG26 records to report different package sizes of the same product, there is a
mandated order for packaging qualifier: packaging levels must go from largest to smallest, and the
appearance of any Packaging Qualifier number level requires all levels under it to be represented. For
instance, level 3 cannot be present unless levels 1 and 2 are present.
Note 2
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There are two implied decimal places and leading zeroes when providing the quantity. In this example,
1,000 bottles are represented as 000000100000.
Note 3
The below table provides some examples of Unit of Measure codes applicable to the EPA-Pesticides
Message Set and is not representative of all the codes applicable to EPA. For a list of all valid Unit of
Measure codes please refer to the ACE CATAIR Appendix – PGA PG26 section.
Code
Description
AE
Aerosol
TY
Tank, Cylindrical
VL
Bulk Liquid
BX
Box
CA
Can, Rectangular
CX
Can, Cylindrical
TU
Tube
TK
Tank, rectangular
CON
Container
M3
Cubic meters volume
GAL
Gallons
L
Liters
KG
Kilogram
BO
Bottle, Non-protected, Cylindrical
BQ
Bottle, Protected, Cylindrical
TU
Tube
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Record Identifier PG29 (Gross/Net Unit of Measure)
This is a mandatory PGA input record that provides EPA with data pertaining to the Net or Gross Unit of
Measure (UOM) of the commodity. This can be provided at the PGA Line level and/or the Individual
Unit level.
Record Identifier PG29 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“29”
Unit of Measure
(PGA line - net)
3AN
5-7
M
Unit of Measure of the Product. For
example, KG.
1
Commodity Net
Quantity (PGA line
- net)
12N
8-19
M
Net quantity of the product. For example,
000000028453.
2
Unit of Measure
(PGA line - gross)
3AN
20-22
N/A
Commodity Gross
Quantity (PGA line
- gross)
12N
23-34
N/A
Unit of Measure
(Individual Unit -
net)
3AN
35-37
N/A
Commodity Net
Quantity (Individual
Unit - net)
12N
38-49
N/A
Unit of Measure
(Individual Unit -
gross)
3AN
50-52
N/A
Commodity Gross
Quantity (Individual
Unit - gross)
12N
53-64
N/A
Filler
16X
65-80
M
Note 1
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The below table provides some examples of Unit of Measure codes applicable to the EPA-Pesticides
Message Set and is not representative of all the codes applicable to EPA. For a list of all valid Unit of
Measure codes please refer to the ACE CATAIR Appendix PGA – PG29 section.
Code
Description
G
Gram
KG
Kilogram
MG
Milligram
OZ
Ounces
OTL
Quarts
ML
Milliliters
GAL
Gallons
Note 2
There are two implied decimal places and leading zeroes when providing the Commodity Net Quantity.
As in this example, 10,000 Ounces are represented as 000001000000.
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Record Identifier PG04 (Gross/Net Unit of Measure)
This is an optional PGA input record that provides EPA with data pertaining to Constituent Active
Ingredient Qualifier, Name of the Constituent Element, Quantity of Constituent Element, Unit of
Measure, and Percent of Constituent Element. This record can be repeated.
For further guidance on the format of reporting component information in the PGA Message Set, please
refer to the PGA Message Set Usage Notes in the ACE CATAIR PGA Message Set publication.
Record Identifier PG04 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“04”
Constituent Active
Ingredient Qualifier
1A
5
C
Code identifying whether component
identified in this record is an Active
Ingredient. For example, Y.
Name of the
Constituent Element
51X
6-56
M
The specific name of the ingredient or
product/component of an ingredient. For
example, DEET.
Quantity of
Constituent Element
12N
57-68
N/A
Unit of Measure
(Constituent
Element)
5AN
69-73
N/A
Percent of
Constituent Element
7N
74-80
M
Percent of component in relations to the
product. For example, 0153757.
1
Note 1
There are four implied decimal places and leading zeroes when providing the Percent of Constituent
Element. In this example, 15.3757% is represented as 0153757.
Examples of Percentages:
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1000000 = 100%
0990000 = 99%
0090000 = 9%
0009000 = .9%
0000900 = .09%
0000090 = .009%
0000009 = .0009%
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Pesticides – Devices Sample
A shipment of Victor Rat Power Killer is imported into the United States. This product does not have an
EPA Registration Number.
EPA-Pesticides Data Map from Existing EPA Form 3540-1:
Customs Broker: The
Customs Broker Entity
Information is provided in a
PG19/20/21 record set.
Importer of Record: The
Importer Entity Information is
provided in a PG19/20/21
record set.
Notify Party: The return form
to this address party is
provided in a PG55 record.
Shipper: The Shipper Entity
Information is provided in a
PG19/20/21 record set.
Brand Name: The Brand
Name of the product is
provided in a PG07 record.
EPA Registration
Number/Device: Device is
indicated in the PG01 record
by a Government Agency
Program Code of PS2.
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EPA Producer Establishment Number: Provided in a PG19 record with an EPN Entity Role Code. The
format should be 6 numbers, 3 letters, then 3 more numbers without dashes (e.g., NNNNNNAAANNN).
Unit Size: Provided in a PG26 record. The Packaging Qualifier identifies the level based on relative
quantity (1-6, where 1 is the largest quantity in the shipment).
Quantity: Provided
in a PG26 record.
Total Net Weight:
Provided in a PG29
record.
Port Code, Entry
Date, Country of
Origin, and Entry
Number: These four
data elements are
captured by CBP
Entry data and will
not be reported in the
PGA Message Set.
Carrier: The carrier
Entity Information is
provided in a
PG19/20/21 record
set.
Location of Goods
for Examination
after import: The
Storage Location
Entity Information is provided in a PG19/20/21 record set.
CBI Indicator: The PG01 record has an indicator for the presence of CBI.
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Box 18: This optional supplemental information is provided in a PG24 record.
Remarks: Remarks are provided within a PG24 record with a “GEN” qualifier.
Certification Statement: The Certification Statement is represented by the code “EP3” in the PG22
record.
Signature: The signature of the individual certifying the PGA data is found in the PG22 record,
represented by the code “Y.”
Printed Name: Printed name (Certifying Individual) information is represented by a PG19, 20, and 21
set.
Date: The date of certification was is located in the PG22 record.
Importer: If the Importer and the Certifying Individual is the same person, a PG55 record is used rather
than repeating a PG19, 20, 21 group. In this instance, they are not, so a separate PG19 and 21 group is
used.
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Pesticides – Device Message Set Sample Layout
Pesticides – Device Message Set Description
The following records and codes are used to create Pesticide Message Sets for Devices. The status
column identifies each data element as Mandatory (M), Conditional (C), Optional (O), or Not Applicable
(N/A). Mandatory Data Elements are required because, either that particular record requires it, or it is
required by the regulatory authority of the Pesticides program office.
BEFORE the PGA Message Set is submitted, an image of the Pesticide Label must be submitted to the
Document Image System.
Because of the flexibility of the PGA Message Set, the required PGA Records and Data Elements
vary from program to program and within a single program.
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Record Identifier OI (Input)
This is a mandatory PGA line-item description input record that provides the description of the item. This
record precedes the Record Identifiers for the PGA Message Set.
Record Identifier OI (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“OI”
Filler
8AN
3-10
M
Space filled
Commercial
Description
70X
11-80
M
The commercial Description of the product.
For example, RODENT CONTROL
DEVICE.
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Record Identifier PG01 (PGA Identifier)
This is a mandatory PGA input record that provides EPA with data pertaining to the PGA Line Number,
Government Agency Code, Government Agency Program Code, and Electronic Image qualifier.
Record Identifier PG01 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“01”
PGA Line Number
3N
5-7
M
“001”
Government
Agency Code
3AN
8-10
M
“EPA”
Government
Agency Program
Code
3X
11-13
M
“PS2”
1
Government
Agency Processing
Code
3AN
14-16
N/A
Electronic Image
Submitted
1A
17
M
Code declaring an image has been
submitted via DIS. For example, Y.
2
Confidential
Information
Indicator
1A
18
C
Code declaring confidential information
was included in the filing. For example, Y.
3
Globally Unique
Product
Identification Code
Qualifier
4AN
19-22
N/A
Globally Unique
Product
Identification Code
19X
23-41
N/A
Intended Use Code
16X
42-57
O
Intended Use
Description
21X
58-78
O
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Record Identifier PG01 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Correction Indicator
1X
79
C
Indicator allowing trade to identify the
expected action to be taken on the corrected
data. Please refer to Appendix PGA and
PGA Data Corrections spec for usage
guidance.
4
Disclaimer
1A
80
C
Code declaring filing does not require a
PGA Message Set. For Example, A.
5, 6
Note 1
List of Government Agency Program Codes applicable when filing a PGA Message Set for Pesticides
Form 3540-1:
Data Element
Code
Description
Government Agency Program
Codes
PS1
Registered Pesticides
PS2
Pesticides – Devices
PS3
Pesticides – Other
Note 2
At least one image, a pesticides label, must be submitted to DIS. The image must be filed before its
corresponding Entry/PGA Message Set.
EPA must be selected as an additional Agency to CBP when submitting the DIS image; otherwise, the
DIS image will not be associated with the appropriate EPA PGA Message Set.
Note 3
The Confidential Information Indicator of “Y” indicates that all applicable data elements, except those
which cannot be declared Confidential Business Information (CBI) by EPA regulation, are considered
CBI. If a “Y” is indicated, comments should be provided in a PG24 record.
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Non applicable data elements
PGA Record Location
EPA Registration Number
PG14
Producer Establishment Number
PG19
Brand Name of Product
PG07
Major Active Ingredients and Percentage of Each
PG02/PG04 group
Note 4
Corrections to Notice of Arrivals should be made prior to arrival at Port of Entry.
Note 5
A code indicating the reason the PGA Message Set is being disclaimed and not provided. Valid codes for
EPA Pesticides Message Sets are:
A = product is not regulated by this agency
C = data filed through other agency means
D = data filed through paper
Note 6
When ordering PGA lines within an Entry, disclaimed PGA lines, should be placed after all other non-
disclaimed PGA lines.
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Record Identifier PG02 (Product Identifier)
This mandatory PGA input record is used to indicate whether the information being provided relates to a
product (P) or a component (C) of a product. All Pesticide Device Message Sets require one (1) PG02
record identifying the product.
Record Identifier PG02 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“02”
Item Type
1A
5
M
Identifies the following records as
pertaining to the product or a component of
the product. For example, P.
1
Product Code
Qualifier
4AN
6-9
N/A
Product Code
Number
19X
10-28
N/A
Product Code
Qualifier
4AN
29-32
N/A
Product Code
Number
19X
33-51
N/A
Product Code
Qualifier
4AN
52-55
N/A
Product Code
Number
19X
56-74
N/A
Filler
6X
75-80
M
Space fill.
Note 1
List of Item Type codes applicable to EPA Pesticide-Devices Message Sets:
Data Element
Code
Description
Item Type
P
Product
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C
Component
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Record Identifier PG07 (Product Details)
This is a Mandatory PGA input record that provides EPA with data pertaining to the Trade or Brand
Name of the product. When filing a PGA Message Set for Pesticide – Devices, one (1) PG07 record
containing the Trade/Brand name is required.
Record Identifier PG07 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“07”
Trade Name/Brand
Name
35X
5-39
M
Free-form description of the product
Trade/Brand name. For example, VICTOR
RAT POWER KILLER.
Model
15X
40-54
N/A
Manufacture Month
and Year
6N
55-60
N/A
Item Identity
Number Qualifier
3AN
61-63
N/A
Item Identity
Number
17X
64-80
N/A
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Record Identifier PG19 (Entity)
This is a mandatory PGA input record that provides EPA with data pertaining to Entity Role, Entity
Identification, Entity Name, and Entity Street Address. This record is mandatory when providing Entity
Information. For Registered Pesticides, a minimum of eight (8) entities must be identified: Agent/Broker,
Importer/Consignee, Shipper, EPA Producer Establishment No., Carrier, and Location of Goods via PG19
records; Certifying Individual and Notifying Party are also required and expected via PG55 or PG19.
For further guidance on the format of Entity Information in the PGA Message Set, please refer to the
PGA Message Set Usage Notes in the ACE CATAIR PGA Message Set publication.
Record Identifier PG19 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“19”
Entity Role Code
3AN
5-7
M
Code identifying the Role of an Entity. For
example, EPN.
1
Entity Identification
Code
3AN
8-10
N/A
Entity Number
15X
11-25
C
ID number assigned to an Entity. For
example, 012345CHN002.
2
Entity Name
32X
26-57
C
Entity name, such as a company. For
example, SUPER CUSTOMS
BROKERAGE COMPANY.
3
Entity Address 1
23X
58-80
C
Address of Entity. For example, 500 EAST
17TH STREET.
3
Note 1
List of Entity Role codes applicable to EPA Pesticide Device Message Sets:
Data Element
Code
Description
Entity Role Codes
IM
Importer
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CAR
Carrier
DEQ
Shipper
EPN*
EPA Producer Establishment Number
LG
Location of Goods
CB
Customs Broker
CI
Certifying Individual
NP
Notifying Party
*When providing the EPA Producer Establishment Number all dashes and other special characters must
be removed (e.g., 001234-CHN-002 would be 001234CHN002).
Note 2
The Entity Number field is required when the Entity Role Code is “EPN.” The format should be 6
numbers, 3 letters, then 3 more numbers without dashes (e.g., NNNNNNAAANNN).
Note 3
Entity Name and Entity Address 1 fields are required with all Entity Role Codes except “EPN.”
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Record Identifier PG20 (Address)
This is a conditional PGA input record that provides EPA with additional data pertaining to the Entity
identified in the preceding PG19 record, such as: Entity Address line 2, Apartment/Suite, City, State, and
Zip/Postal Code. A PG20 record cannot stand on its own, and must always follow a PG19. A PG20 record
is mandatory for these specific entities: Importer, Carrier, Shipper, Location of Goods, and Broker.
Record Identifier PG20 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“20”
Entity Address 2
32X
5-36
C
For example, PESTICIDES
DEPARTMENT.
Entity Apartment
Number/Suite
Number
5X
37-41
C
For example, 100.
Entity City
21X
42-62
C
For example, NEW YORK
Entity
State/Province
3AN
63-65
C
For example, NY.
Entity Country
2A
66-67
C
For example, US.
Entity Zip/Postal
Code
9X
68-76
C
For example, 10012.
Filler
4X
77-80
M
Space fill.
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Record Identifier PG21 (Point of Contact)
This is a mandatory PGA input record that provides EPA with data about an Individual Point of Contact
(POC) related to the Entity (the party) in the preceding PG19 record. Included in this record are the
Individual Name, Telephone Number, and Email address. A PG21 record is required for these specific
entities: Importer, Carrier, Shipper, and Broker. Additional PG21 records are optional, and may be
included at the discretion of the filer to provide information for additional Entities.
For further guidance on the format of Entity Information in the PGA Message Set, please refer to the
PGA Message Set Usage Notes in the ACE CATAIR PGA Message Set publication.
Record Identifier PG21 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“21”
Individual Qualifier
3AN
5-7
M
Code identifying the Role of the Entity
POC. For example, CB.
1
Individual Name
23X
8-30
M
Entity Point of contact name. For example,
JOHN SMITH.
Telephone Number
of the Individual
15X
31-45
M
Entity Point of contact phone number. For
example, 2022345678.
Email Address for
the Individual
35X
46-80
M
Entity Point of contact email. For example,
JOHN.SMITH@SUPERBROKERAGE.C
OM.
Note 1
List of Entity Role codes applicable to EPA Pesticide-Devices Message Sets:
Data Element
Code
Description
Entity Role Codes
IM
Importer
CAR
Carrier
DEQ
Shipper
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LG
Location of Goods
CB
Customs Broker
CI
Certifying Individual
NP
Notifying Party
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Record Identifier PG55 (Additional Roles)
This is a mandatory PGA input record used to provide additional roles performed by an Entity and
individual previously listed in the PG19/PG20/PG21 of either Broker or Importer. When filing a PGA
Message Set for a Registered Pesticide, a minimum of one (1) PG55 record is mandatory to capture the
Notifying Party and Certifying Individual. Additional PG55 records are optional and may be included as
needed by the filer to provide additional Entity Roles. For further guidance on the use of the PG55 record
in the PGA Message Set, please refer to the PGA Message Set Usage Notes in the ACE CATAIR PGA
Message Set publication.
Record Identifier PG55 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“55”
Entity Role Code
3AN
5-7
M
Code identifying the Role of the Entity. For
example, NP.
1
Entity Role Code
3AN
8-10
M
Code identifying the Role of the Entity. For
example, CI.
1
Entity Role Code
3AN
11-13
C
Code identifying the Role of the Entity. For
example, DEQ.
1
Entity Role Code
3AN
14-16
C
Code identifying the Role of the Entity. For
example, IM.
1
Entity Role Code
3AN
17-19
C
Code identifying the Role of the Entity. For
example, LG.
1
Entity Role Code
3AN
20-22
C
Code identifying the Role of the Entity. For
example, CB.
1
Entity Role Code
3AN
23-25
C
Code identifying the Role of the Entity. For
example, CAR.
1
Entity Role Code
3AN
26-28
N/A
Entity Role Code
3AN
29-31
N/A
Entity Role Code
3AN
32-34
N/A
Filler
46X
35-80
M
Spaces fill.
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Note 1
List of Entity Role codes applicable to EPA Pesticide-Devices Message Sets:
Data Element
Code
Description
Entity Role Codes
IM
Importer
CAR
Carrier
DEQ
Shipper
LG
Location of Goods
CI
Certifying Individual
CB
Customs Broker
NP
Notify Party
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Record Identifier PG22 (Document Identifier/Certification)
This is a mandatory PGA input record that provides EPA with data pertaining to Importers’
Substantiating Documents, Document Identifiers, Conformance Declarations, and Declaration
Certifications. The Entity Role Code field in the PG22 record must always be “CI” (Certifying
Individual). The Certifying Individual can be the Importer of Record or Licensed Customs Broker, and is
responsible for signing the certification statement found in the Appendix PGA, section “PG22-
Declaration Codes” using code “EP3.”
Record Identifier PG22 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“22”
Importers
Substantiating
Signed Document
/Signed
Confirmation Letter
1A
5
N/A
Document Identifier
7AN
6-12
M
“944” is the only acceptable document
identifier for EPA Pesticides.
1
Conformance
Declaration
5X
13-17
N/A
Entity Role Code
3AN
18-20
M
“CI”
Declaration Code
4AN
21-24
M
“EP3” is the only acceptable declaration
code for EPA Pesticides. It specifically
refers to the certification statement from
EPA Form 3540-1.
2
Declaration
Certification
1A
25
M
Designates that the information provided is
correct and all required information has been
provided. For example, Y.
Date of Signature
8N
26-33
M
The format for Date of Signature is 2-digit
Month, 2-digit Day, and 4-digit Year
(MMDDYYYY) For example, 02112017, is
February, 11 2017.
Invoice Number
17X
34-50
N/A
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Record Identifier PG22 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Compliance
Description
30X
51-80
N/A
Note 1
List of Document Identifiers applicable to EPA Pesticide-Devices Message Sets:
Data Element
Code
Description
Document Identifiers
944
EPA 3540-1
Note 2
List of Declaration codes applicable to EPA Pesticide-Devices Message Sets:
Data Element
Code
Description
Declaration Codes
EP3
Certification Statement (EPA 3540-1)
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Record Identifier PG24 (Remarks)
This is an optional PGA input record that provides EPA with data pertaining to the Notice of Arrival
(NOA) Form for Pesticide Devices.
Record Identifier PG24 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“24”
Remarks Type Code
3AN
5-7
O
Pesticides remark type code. For example,
GEN.
1
Remarks Code
5AN
8-12
N/A
Remarks Text
68X
13-80
O
Free-form remarks text field. For example,
PESTICIDES REMARK.
Note 1
List of Remarks Type Codes applicable to EPA Pesticide Device Message Sets:
Note: If “EP5” or “GEN” is used, the Remarks Text field is required for further explanation.
Data Element
Code
Description
Remarks Type Codes
EP5
EPA Notice of Arrival of Pesticides and Devices
GEN
General Remarks
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Record Identifier PG26 (Packaging Qualifier)
This is a mandatory PGA input record that provides EPA with data pertaining to Packaging Qualifier,
Quantity, Unit of Measure, Package Identifier, Packaging Method, Package Material, and Packaging
Filler. This record can be repeated up to six (6) times, once for each unique packaging level. For EPA a
minimum of two (2) PG26 records are required. The first record is used to describe the largest (outermost)
container and the number of containers at this packaging level. The second record is used to describe the
contents of the next largest container. If needed, qualifiers 3-6 are used in a similar manner (largest to
smallest container). The final record must describe the actual amount of the product in the smallest
container.
Record Identifier PG26 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“26”
Packaging Qualifier
1N
5
M
Code identifying the level of packaging.
For example, 2.
1
Quantity
12N
6-17
M
“Quantity of the packaging level, For
example, 000000011250.
2
Unit of Measure
(Packaging Level)
5X
18-22
M
Type of packaging/packaging level. For
example, G.
3
Package Identifier
25X
23-47
N/A
Packaging Method
3AN
48-50
N/A
Package Material
15X
51-65
N/A
Package Filler
15X
66-80
N/A
Note 1
This code identifies the level of packaging for the product. Outermost (largest = “1”) packages to the
innermost (smallest = “6”) packages. There can be up to 6 levels of packaging. When using multiple
PG26 records to report different package sizes of the same product, there is a mandated order for
packaging qualifier: packaging levels must go from largest to smallest, and the appearance of any
Packaging Qualifier number level requires all levels under it to be represented. For instance, level 3
cannot be present unless levels 1 and 2 are present.
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Note 2
There are two implied decimal points and leading zeroes when providing the quantity. In this example,
112.50 grams are represented as 000000011250.
Note 3
The below table provides some examples of Unit of Measure codes applicable to the EPA-Pesticides
Message Set and is not representative of all the codes applicable to EPA. For a list of all valid Unit of
Measure codes please refer to the ACE CATAIR Appendix PGA – PG26 section.
Code
Description
AE
Aerosol
TY
Tank, Cylindrical
VL
Bulk Liquid
BX
Box
CA
Can, Rectangular
CX
Can, Cylindrical
TU
Tube
TK
Tank, rectangular
CON
Container
M3
Cubic meters volume
GAL
Gallons
L
Liters
KG
Kilogram
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Code
Description
BO
Bottle, Non-protected, Cylindrical
BQ
Bottle, Protected, Cylindrical
TU
Tube
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Record Identifier PG29 (Gross/Net Unit of Measure)
This is a mandatory PGA input record that provides EPA with data pertaining to the Net or Gross Unit of
Measure (UOM) for the commodity. This can be provided at the PGA Line level and/or the Individual
Unit level.
Record Identifier PG29 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“29”
Unit of Measure
(PGA line - net)
3AN
5-7
M
Unit of Measure of the Product. For
example, KG.
1
Commodity Net
Quantity (PGA line
- net)
12N
8-19
M
Net quantity of the product. For example,
000000011250.
2
Unit of Measure
(PGA line - gross)
3AN
20-22
N/A
Commodity Gross
Quantity (PGA line
- gross)
12N
23-34
N/A
Unit of Measure
(Individual Unit -
net)
3AN
35-37
N/A
Commodity Net
Quantity (Individual
Unit - net)
12N
38-49
N/A
Unit of Measure
(Individual Unit -
gross)
3AN
50-52
N/A
Commodity Gross
Quantity (Individual
Unit - gross)
12N
53-64
N/A
Filler
16X
65-80
M
Note 1
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The below table provides some examples of Unit of Measure codes applicable to the EPA-Pesticides
Message set and is not representative of all the codes applicable to EPA. For a list of all valid Unit of
Measure codes please refer to the ACE CATAIR Appendix PGA – PG29 section.
Code
Description
G
Gram
KG
Kilogram
MG
Milligram
OZ
Ounces
OTL
Quarts
ML
Milliliters
GAL
Gallons
Note 2
There are two implied decimal places and leading zeroes when providing the Commodity Net Quantity. In
this example, 112.50 kg is represented as 000000011250.
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Pesticides – Other Sample
A shipment of L-Glutathione is imported into the United States for Research and development, without an
experimental use permit. This product does not have an EPA registration number.
EPA-Pesticides Data Map from Existing EPA Form 3540-1:
Customs Broker:
The Customs
Broker Entity
Information is
provided in a
PG19/20/21
record set.
Importer of
Record: The
Importer Entity
Information is
provided in a
PG19/20/21
record set.
Notify Party: The
return form to this
address party is
provided in a
PG55 record.
Shipper: The
Shipper Entity
Information is
provided in a
PG19/20/21
record set.
Brand Name:
The Brand Name
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of the product is provided in a PG07 record.
EPA Registration Number\Other: Other is indicated in the PG01 record by a Government Agency
Program Code of PS3.
EPA Producer
Establishment Number:
Provided in a PG19 record
with an
Entity Role Code of EPN.
The format for foreign
producer establishment
numbers should be 6
numbers, 3 letters, then 3
more numbers without
dashes (e.g.,
NNNNNNAAANNN).
For certain cases under
PS3, a domestic producer
establishment number is
provided either in addition
to, or in place of, a foreign
producer establishment
number. For these
situations, the Domestic
producer establishment
number should be
provided without dashes
and will not conform to
the 6N3A6N format.
Active Ingredients:
Provided in separate PG04
records immediately after
a PG02 record that identifies the Component (C) by its CAS number.
Unit Size: Provided in a PG26 record. Packaging Qualifier identifies the level based on relative quantity
(1-6, where 1 is the largest quantity in the shipment). Spaces 18-22 are reserved for Unit of Measure.
Quantity: Provided in a PG26 record.
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Total Net Weight: Provided in a PG29 record. Spaces 5-6 are reserved for Unit of Measure.
Port Code, Entry Date, Country of Origin, and Entry number: These four data elements are captured
by CBP Entry data and will not be reported in the PGA Message Set.
Carrier: The Carrier Entity Information is provided in a PG19/20/21 record set.
Location of Goods for Examination after import: The Storage Location Entity Information is provided
in a PG19/20/21 record set.
CBI Indicator: Space 18 of the PG01 record is reserved for indicating the presence of CBI.
Box 18: This optional supplemental information is provided within a PG24 record.
Remarks: Remarks are provided within a PG24 record with a “GEN” qualifier.
Certification Statement: The Certification Statement is represented by the code “EP3” on the PG22 line.
Signature: The signature of the individual certifying the PGA data is found in the PG22 record,
represented by the code “Y.”
Printed Name: Printed name (Certifying Individual) information is represented by a PG19, 20, and 21
record set.
Date: The date of certification is located in the PG22 record.
Importer: The Importer is the same individual as the Certifying Individual, so a PG55 record is used
rather than repeating a PG19, 20, 21 group.
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Pesticides – Other Message Set Sample Layout
Pesticides – Other Message Set Description
The following records and codes are used to create Pesticide Message Sets for Pesticides – Other. The
status column identifies each data element as Mandatory (M), Conditional (C), Optional (O), or Not
Applicable (N/A). Mandatory Data Elements are required because, either that particular record requires it,
or it is required by the regulatory authority of the Pesticides program office.
BEFORE the PGA Message Set is submitted, an image of the Pesticide Label must be submitted to the
Document Image System.
Because of the flexibility of the PGA Message Set, the required PGA Records and Data Elements
vary from program to program and within a single program.
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Record Identifier OI (Input)
This is a mandatory PGA line-item description input record that provides the description of the item. This
record precedes the Record Identifiers for the PGA Message Set.
Record Identifier OI (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“OI”
Filler
8AN
3-10
M
Space filled.
Commercial
Description
70X
11-80
M
Commercial Description of the product. For
example, TRIFLUORACETIC ACID.
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Record Identifier PG01 (PGA Identifier)
This is a mandatory PGA input record that provides EPA with data pertaining to the PGA Line Number,
Government Agency Code, Government Agency Program Code, Electronic Image qualifier, and Intended
Use Code.
Record Identifier PG01 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“01”
PGA Line Number
3N
5-7
M
“001”
Government
Agency Code
3AN
8-10
M
“EPA”
Government
Agency Program
Code
3X
11-13
M
“PS3”
1
Government
Agency Processing
Code
3AN
14-16
N/A
Electronic Image
Submitted
1A
17
M
Identifying whether an image has been
submitted via DIS. For example, Y.
2
Confidential
Information
Indicator
1A
18
C
Identifying whether confidential
information was included in the filing. For
example, Y.
3
Globally Unique
Product
Identification Code
Qualifier
4AN
19-22
N/A
Globally Unique
Product
Identification Code
19X
23-41
N/A
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Record Identifier PG01 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Intended Use Code
16X
42-57
C
The code indicating the intended use base
code of the product followed by the
intended use sub code. For example,
130.299. (For valid codes, refer to CATAIR
Appendix R Intended Use Codes.)
Intended Use
Description
21X
58-78
C
If “For Other Use” (980.0000 code is used),
then a free text description of the intended
can be provided.
Correction Indicator
1X
79
C
Indicator allowing trade to identify the
expected action to be taken on the
corrected data. Please refer to Appendix
PGA and PGA Data Corrections spec for
usage guidance.
4
Disclaimer
1A
80
C
Code declaring filing does not require a
PGA Message Set. For Example, A.
5, 6
Note 1
List of Government Agency Program Codes applicable when filing a PGA Message Set for Pesticides
Form 3540-1:
Data Element
Code
Description
Government Agency Program
Codes
PS1
Registered Pesticides
PS2
Pesticides – Devices
PS3
Pesticides – Other
Note 2
At least one image, a pesticides label, must be submitted to DIS. The image must be filed before its
corresponding Entry/PGA Message Set.
EPA must be selected as an additional Agency to CBP when submitting the DIS image; otherwise, the
DIS image will not be associated with the appropriate EPA PGA Message Set.
Note 3
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The Confidential Information Indicator is a single character field of ”Y” indicating that all applicable data
elements, except those which cannot be declared CBI by EPA regulation, are considered Confidential
Business Information (CBI). If a “Y” is indicated, comments should be provided in a PG24 line.
Non applicable data elements
PGA Record Location
EPA Registration Number
PG14
Producer Establishment Number
PG19
Brand Name of Product
PG07
Major Active Ingredients and Percentage of Each
PG02/PG04 group
Note 4
Corrections to Notice of Arrivals should be made prior to arrival at Port of Entry.
Note 5
A code indicating the reason the PGA Message Set is being disclaimed and not provided. Valid codes for
EPA Pesticides message sets are:
A = product is not regulated by this agency
C = data filed through other agency means
D = data filed through paper
Note 6
When ordering PGA lines within an Entry, disclaimed PGA lines, should be placed after all other non-
disclaimed PGA lines.
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Record Identifier PG02 (Product Identifier)
This mandatory PGA input record is used to indicate whether or not the information being provided
relates to a product (P) or a component (C) of a product. All Pesticides – Other Message Sets require one
(1) PG02 record designating the product.
Record Identifier PG02 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“02”
Item Type
1A
5
M
Identifies the following records as
pertaining to the product or a component of
the product. For example, P.
1
Product Code
Qualifier
4AN
6-9
C
Product Code Qualifier identifying the type
of product code number. For example,
CAS.
2
Product Code
Number
19X
10-28
C
“Product Code number identified by the
Product Code Qualifier. For example, 17-
18-8.
3
Product Code
Qualifier
4AN
29-32
N/A
Product Code
Number
19X
33-51
N/A
Product Code
Qualifier
4AN
52-55
N/A
Product Code
Number
19X
56-74
N/A
Filler
6X
75-80
M
Space fill.
Note 1
List of Item Type codes applicable to EPA-Registered Pesticide Message Sets:
Data Element
Code
Description
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Item Type
P
Product
C
Component
Note 2
List of LPCO Transaction Type codes applicable to EPA-Pesticide Message Sets:
Data Element
Code
Description
Product Code Qualifier
CAS
Chemical Abstract Service Number
PC
Pesticides Control Number
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Note 3
If the Product is comprised of a single chemical, then all reported data should be at the Product level. If
the product is comprised of multiple chemical constituents, then reported data for the constituents in the
product should be provided at the Component level. If an EPA Registration Number was provided, or the
product is a device, the Product Code fields may be left blank. To expedite review of the NOA, it is
recommended that each active ingredient be listed to ensure accuracy of information.
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Record Identifier PG24 (Remarks)
This is an optional PGA input record that provides EPA with data pertaining to the Notice of Arrival (NOA)
for Pesticides form.
Record Identifier PG24 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“24”
Remarks Type Code
3AN
5-7
O
Pesticides remark type code. For example,
EP5.
1
Remarks Code
5AN
8-12
O
Remarks Code providing additional
information for unregistered pesticides. For
Example, RD.
2
Remarks Text
68X
13-80
O
Free-form remarks text field. For example,
FORMULA ANALYSIS.
Note 1
List of Remarks Type Codes applicable to EPA-Pesticide Message Sets:
Note: If “GEN” is used, the Remarks Text field is required for further explanation. If “EP5” is used, the
Remarks Code field is required, and the Remarks Text field is for further explanation.
Data Element
Code
Description
Remarks Type Codes
EP5
EPA Notice of Arrival of Pesticides and Devices
GEN
General Remarks
Note 2
List of Remarks Codes applicable to EPA-Pesticide Message Sets:
Data Element
Code
Description
Remarks Codes
EUP
Experimental Use Permit
RD
Research and Development (experimental use permit
not required)
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Data Element
Code
Description
EEX
Emergency Exemption
REX
Re-export (import for export)
DSP
Disposal
TR1
Transfer between Registered Establishments. operated
by same producer
TR2
Transfer between Registered Establishments operated
by different producers
OTR
Other, provide remarks including the intended use and
description of why product is being imported
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Record Identifier PG04 (Gross/Net Unit of Measure)
This is an optional PGA input record that provides EPA with data pertaining to Constituent Active
Ingredient Qualifier, Name of the Constituent Element, Quantity of Constituent Element, Unit of
Measure, and Percent of Constituent Element. This record can be repeated.
For further guidance on the format of reporting component information in the PGA Message Set, please
refer to the PGA Message Set Usage Notes in the ACE CATAIR PGA Message Set publication.
Record Identifier PG04 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“04”
Constituent Active
Ingredient Qualifier
1A
5
C
Code identifying whether component
identified in this record is an Active
Ingredient. For example, Y.
Name of the
Constituent Element
51X
6-56
C
The specific name of the ingredient or
product/component of an ingredient. For
example, DEET.
Quantity of
Constituent Element
12N
57-68
N/A
Unit of Measure
(Constituent
Element)
5AN
69-73
N/A
Percent of
Constituent Element
7N
74-80
M
Percent of component in relations to the
product. For example, 1000000.
1
Note 1
There are four implied decimal points when writing the Percent of Constituent Element. As in this
example, 100% is represented as 1000000.
Examples of Percentages:
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1000000 = 100%
0990000 = 99%
0090000 = 9%
0009000 = .9%
0000900 = .09%
0000090 = .009%
0000009 = .0009%
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Record Identifier PG07 (Product Details)
This is a mandatory PGA input record that provides EPA with data pertaining to the Trade or Brand
Name of the product. When filing a PGA Message Set for Pesticide – Other, one (1) PG07 record
containing the Trade/Brand name is required.
Record Identifier PG07 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“07”
Trade Name/Brand
Name
35X
5-39
M
Free-form description of the product
Trade/Brand name. For example, L-
Glutathione.
Model
15X
40-54
N/A
Manufacture Month
and Year
6N
55-60
N/A
Item Identity
Number Qualifier
3AN
61-63
N/A
Item Identity
Number
17X
64-80
N/A
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Record Identifier PG14 (License, Permits, Certificates, or Other)
This is an Optional PGA input record which provides EPA with data pertaining to License, Permits,
Certificates, or Other. When filing a PGA Message Set for Pesticides – Other, it is not required to provide
“Other” as in the paper form.
Record Identifier PG14 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“14”
LPCO Transaction
Type
1N
5
N/A
LPCO Type
3AN
6-8
O
Code identifying the type of LPCO. For
example, EP8.
1
LPCO Number (or
Name)
33X
9-41
O
LPCO number. For example, 12-20
(Emergency exception number).
LPCO Date
Qualifier
1N
42
N/A
LPCO Date
8N
43-50
N/A
LPCO Quantity
16N
51-66
N/A
LPCO Unit of
Measure
5AN
67-71
N/A
Exemption Code
9X
72-80
N/A
Note 1
List of LPCO Transaction codes applicable to EPA-Registered Pesticide Message Sets:
Data Element
Code
Description
LPCO Transaction Codes
(Describes the type of license,
permit, certificate, or other)
EP8
EPA Registration Number (includes FIFRA section 3,
5, 18, 24(c) and distributor products).
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Record Identifier PG19 (Entity)
This is a mandatory PGA input record that provides EPA with data pertaining to Entity Role, Entity
Identification, Entity Name, and Entity Street Address. This record is mandatory when providing Entity
Information. For Registered Pesticides, a minimum of eight (8) entities must be identified: Agent/Broker,
Importer/Consignee, Shipper, EPA Producer Establishment No., Carrier, and Location of Goods via PG19
records; Certifying Individual and Notifying Party are also required and expected via PG55 or PG19.
For further guidance on the format of Entity Information in the PGA Message Set, please refer to the
PGA Message Set Usage Notes in the ACE CATAIR PGA Message Set publication.
Record Identifier PG19 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“19”
Entity Role Code
3AN
5-7
M
Code identifying the Role of the Entity. For
example, CB.
1
Entity Identification
Code
3AN
8-10
N/A
Entity Number
15X
11-25
C
ID number assigned to an Entity. For
example, 012345CHN002.
2
Entity Name
32X
26-57
C
Entity name such as a company. For
Example, SUPER CUSTOMS
BROKERAGE COMPANY.
3
Entity Address 1
23X
58-80
C
Address of Entity. For example 500 EAST
17TH STREET.
3
Note 1
List of Entity Role codes applicable to EPA-Registered Pesticide Message Sets:
Data Element
Code
Description
Entity Role Codes
IM
Importer
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CAR
Carrier
DEQ
Shipper
EPN*
EPA Producer Establishment Number
LG
Location of Goods
CB
Customs Broker
CI
Certifying Individual
NP
Notifying Party
*When providing the EPA Producer Establishment Number, all dashes and other special characters must
be removed (e.g., 001234-CHN-002 would be 001234CHN002).
Note 2
Entity Number field is required when the Entity Role code is “EPN.” The format for foreign producer
establishment numbers should be 6 numbers, 3 letters, then 3 more numbers without dashes (e.g.,
NNNNNNAAANNN). For certain cases under PS3, a domestic producer establishment number is
provided either in addition to, or in place of, a foreign producer establishment number. For these
situations, the domestic producer establishment number should be provided without dashes. It will not
conform to the 6N3A6N format.
Note 3
Entity Name and Entity Address 1 fields are required with all Entity Role Codes, except “EPN.”
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Record Identifier PG20 (Address)
This is a conditional PGA input record that provides EPA with additional data pertaining to the Entity
identified in the preceding PG19 record, such as Entity Address line 2, Apartment/Suite, City, State, and
Zip/Postal Code. A PG20 record cannot stand on its own and must always follow a PG19. A PG20 record
is mandatory for these specific entities: Importer, Carrier, Shipper, Location of Goods, and Broker.
Record Identifier PG20 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“20”
Entity Address 2
32X
5-36
C
For example, PESTICIDE
DEPARTMENT.
Entity Apartment
Number/Suite
Number
5X
37-41
C
For example, 100.
Entity City
21X
42-62
C
For example, NEW YORK
Entity
State/Province
3AN
63-65
C
For example, NY.
Entity Country
2A
66-67
C
For example, US.
Entity Zip/Postal
Code
9X
68-76
C
For example, 10012.
Filler
4X
77-80
M
Space fill.
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Record Identifier PG21 (Point of Contact)
This is a conditional PGA input record that provides EPA with data about an Individual Point of Contact
(POC) related to the Entity (the party) in the preceding PG19 record. Included in this record are the
Individual Name, Telephone Number, and Email address. A PG21 record is required for these specific
entities: Importer, Carrier, Shipper, and Broker. Additional PG21 records are optional and may be
included at the discretion of the filer to provide additional Entity Information for additional Entities.
For further guidance on the format of Entity Information in the PGA Message Set, please refer to the
PGA Message Set Usage Notes in the ACE CATAIR PGA Message Set publication.
Record Identifier PG21 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“21”
Individual Qualifier
3AN
5-7
M
Code identifying the Role of the Entity
POC. For example, CB.
1
Individual Name
23X
8-30
M
Entity Point of contact name. For example,
JOHN SMITH.
Telephone Number
of the Individual
15X
31-45
M
Entity Point of contact phone number. For
example, 2022345678.
Email Address for
the Individual
35X
46-80
M
Entity Point of contact email. For example,
JOHN.SMITH@SUPERBROKERAGE.C
OM.
Note 1
List of Entity Role codes applicable to EPA-Registered Pesticide Message Sets:
Data Element
Code
Description
Entity Role Codes
IM
Importer
CAR
Carrier
DEQ
Shipper
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LG
Location of Goods
CB
Customs Broker
CI
Certifying Individual
NP
Notifying Party
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Record Identifier PG55 (Additional Roles)
This is a mandatory PGA input record used to provide additional roles performed by an Entity and
individual previously listed in the PG19/PG20/PG21 of either Broker or Importer. When filing a PGA
Message Set for a Registered Pesticide, a minimum of one (1) PG55 record is mandatory to capture the
Notifying Party and Certifying Individual. Additional PG55 records are optional and may be included as
needed by the filer to provide additional Entity Roles. Additional PG55 records are optional and may be
included at the discretion of the filer to provide additional Entity Roles.
For further guidance on the use of the PG55 record in the PGA Message Set, please refer to the PGA
Message Set Usage Notes in the ACE CATAIR PGA Message Set publication.
Record Identifier PG55 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“55”
Entity Role Code
3AN
5-7
M
Code identifying the Role of the Entity. For
example, NP.
1
Entity Role Code
3AN
8-10
M
Code identifying the Role of the Entity. For
example, CI.
1
Entity Role Code
3AN
11-13
C
Code identifying the Role of the Entity. For
example, DEQ.
1
Entity Role Code
3AN
14-16
C
Code identifying the Role of the Entity. For
example, IM.
1
Entity Role Code
3AN
17-19
C
Code identifying the Role of the Entity. For
example, LG.
1
Entity Role Code
3AN
20-22
C
Code identifying the Role of the Entity. For
example, CB.
1
Entity Role Code
3AN
23-25
C
Code identifying the Role of the Entity. For
example, CAR.
1
Entity Role Code
3AN
26-28
N/A
Entity Role Code
3AN
29-31
N/A
Entity Role Code
3AN
32-34
N/A
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Filler
46X
35-80
M
Spaces fill
Note 1
List of Entity Role codes applicable to EPA-Registered Pesticide Message Sets:
Data Element
Code
Description
Entity Role Codes
IM
Importer
CAR
Carrier
DEQ
Shipper
LG
Location of Goods
CI
Certifying Individual
CB
Customs Broker
NP
Notify Party
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Record Identifier PG22 (Document Identifier/Certification)
This is a mandatory PGA input record that provides EPA with data pertaining to Importers Substantiating
Documents, Document Identifiers, Conformance Declarations, and Declaration Certifications.
The Entity Role Code field in the PG22 record must always be “CI” (Certifying Individual). The
Certifying Individual can be the Importer of Record or Licensed Customs Broker, and is responsible for
signing the Certification Statement found in the Appendix PGA, section “PG22-Declaration Codes” using
code “EP3.”
Record Identifier PG22 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“22”
Importers
Substantiating
Signed Document
/Signed
Confirmation Letter
1A
5
N/A
Document Identifier
7AN
6-12
M
“944” is the only acceptable document
identifier for EPA Pesticides.
1
Conformance
Declaration
5X
13-17
N/A
Entity Role Code
3AN
18-20
M
“CI”
Declaration Code
4AN
21-24
C
“EP3” is the only acceptable declaration
code for EPA Pesticides. It specifically
refers to the certification statement from
EPA Form 3540-1.
2
Declaration
Certification
1A
25
C
Designates that the information provided is
correct and all required information has been
provided. For example, Y.
Date of Signature
8N
26-33
M
The format for Date of Signature is 2-digit
Month, 2-digit Day, and 4-digit Year
(MMDDYYYY) For example, 02112017, is
February, 11 2017.
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Record Identifier PG22 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Invoice Number
17X
34-50
N/A
Compliance
Description
30X
51-80
N/A
Note 1
List of Document Identifiers applicable to EPA-Registered Pesticide Message Sets:
Data Element
Code
Description
Document Identifiers
944
EPA 3540-1
Note 2
List of Declaration codes applicable to EPA-Registered Pesticide Message Sets:
Data Element
Code
Description
Declaration Codes
EP3
Certification Statement (EPA 3540-1)
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Record Identifier PG26 (Packaging Qualifier)
This is a mandatory PGA input record that provides EPA with data pertaining to Packaging Qualifier,
Quantity, Unit of Measure, Package Identifier, Packaging Method, Package Material, and Packaging
Filler. This record can be repeated up to six (6) times, once for each unique packaging level. For EPA a
minimum of two (2) PG26 records are required. The first record is used to describe the largest (outermost)
container and the number of containers at this packaging level. The second record is used to describe the
contents of the next largest container. If needed, qualifiers 3-6 are used in a similar manner (largest to
smallest container). The final record must describe the actual amount of the product in the smallest
container.
Record Identifier PG26 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“26”
Packaging Qualifier
1N
5
M
Code identifying the level of packaging.
For example, 2.
1
Quantity
12N
6-17
M
“Quantity of the packaging level, For
example, 000000000075.
2
Unit of Measure
(Packaging Level)
5X
18-22
M
Type of packaging/packaging level. For
example, OZ.
3
Package Identifier
25X
23-47
N/A
Packaging Method
3AN
48-50
N/A
Package Material
15X
51-65
N/A
Package Filler
15X
66-80
N/A
Note 1
This code identifies the level of packaging for the product. Outermost (largest = “1”) packages to the
innermost (smallest = “6”) packages. There can be up to 6 levels of packaging. When using multiple
PG26 records to report different package sizes of the same product, there is a mandated order for
packaging qualifier; packaging levels must go from largest to smallest, and the appearance of any
Packaging Qualifier number level requires all levels under it to be represented. For instance, level 3
cannot be present unless levels 1 and 2 are present.
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Note 2
There are two implied decimal points and leading zeroes when providing the quantity. In this example,
.75 kg are represented as 000000000075.
Note 3
The below table provides some examples of Unit of Measure codes applicable to the EPA-Pesticides
Message set and is not representative of all the codes applicable to EPA. For a list of all valid Unit of
Measure codes please refer to the ACE CATAIR Appendix PGA – PG26 section.
Code
Description
AE
Aerosol
TY
Tank, Cylindrical
VL
Bulk Liquid
BX
Box
CA
Can, Rectangular
CX
Can, Cylindrical
TU
Tube
TK
Tank, rectangular
CON
Container
M3
Cubic meters volume
GAL
Gallons
L
Liters
KG
Kilogram
BO
Bottle, Non-protected, Cylindrical
BQ
Bottle, Protected, Cylindrical
TU
Tube
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Record Identifier PG29 (Gross/Net Unit of Measure)
This is a mandatory PGA input record that provides EPA with data pertaining to the Net or Gross Unit of
Measure of the commodity. This can be provided at the overall PGA Line Number and/or the Individual
Unit level.
Record Identifier PG29 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“29”
Unit of Measure
(PGA line - net)
3AN
5-7
M
Unit of Measure of the Product. For
example, KG.
1
Commodity Net
Quantity (PGA line
- net)
12N
8-19
M
Net quantity of the product. For example,
000000000150.
2
Unit of Measure
(PGA line - gross)
3AN
20-22
N/A
Commodity Gross
Quantity (PGA line
- gross)
12N
23-34
N/A
Unit of Measure
(Individual Unit -
net)
3AN
35-37
N/A
Commodity Net
Quantity (Individual
Unit - net)
12N
38-49
N/A
Unit of Measure
(Individual Unit -
gross)
3AN
50-52
N/A
Commodity Gross
Quantity (Individual
Unit - gross)
12N
53-64
N/A
Filler
16X
65-80
M
Note 1
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The below table provides some examples of Unit of Measure codes applicable to the EPA-Pesticides
Message Set and is not representative of all the codes applicable to EPA. For a list of all valid Unit of
Measure codes please refer to the ACE CATAIR Appendix PGA – PG29 section.
Code
Description
G
Gram
KG
Kilogram
MG
Milligram
OZ
Ounces
OTL
Quarts
ML
Milliliters
GAL
Gallons
Note 2
There are two implied decimal places and leading zeroes when providing the Commodity Net Quantity. In
this example, 1.5 kg is represented as 000000000150.
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Toxic Substance Control Act (TSCA), including Ozone Depleting Substances
(ODS)
Under the Toxic Substances Control Act (TSCA), EPA has the authority to regulate the manufacture
(including import), processing, use, distribution in commerce, and disposal of chemical substances and
mixtures that present, or will present, an unreasonable risk to human health or the environment.
The construction of an EPA PGA Message Set for TSCA Section 13 or ODS Certifications can be used to
declare the positive or negative TSCA Certification Statement. For Title VI (Formaldehyde-Containing
Wood Products) the Positive Certification Statement is the only allowable choice.
TSCA Section 13 and ODS Certifications
Under TSCA Section 13 import certification requirements, at 19 CFR 12.118-12.127 and 127.28(i),
importers of chemicals in bulk or as part of mixtures are required to certify that their imported chemicals
or mixtures are either in compliance with TSCA (positive certification) or not subject to TSCA (negative
certification). Please note that HTS codes that have been flagged for TSCA are neither precise nor fully
determinative of obligations for TSCA Certification. The filer is responsible for knowing when to certify.
TSCA Title VI Certifications (Formaldehyde Emission Standards for Composite Wood Products)
The TSCA Title VI final rule sets formaldehyde emission standards for three types of composite wood
products (i.e., panels of hardwood plywood, particleboard, medium density fiberboard and thin-medium
density fiberboard). The TSCA Title VI import certification requirement applies to composite wood
products, component parts containing such composite wood products, and finished goods containing such
composite wood products that are imported into the U.S. beginning March 22, 2019.
The TSCA Title VI import certification requirement does not apply to chemicals otherwise regulated
under TSCA which may be present in imported articles.
The following are the potential PGA records associated with submitting positive or negative TSCA
Certifications:
PG
Record
Description
OI
Commercial description of the shipment
PG01
Government Agency and Program office
PG02
Product/Component level identifier
PG22
Certifying Individual, TSCA certification, and Declaration code
PG21
Certifying individual point of contact, phone number and email
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In addition to the information on each record identifier, the following table highlights the allowable PG
record components by filing type:
TSCA – Section 13
TSCA- Title VI
TSCA - ODS
Disclaim Codes Allowed
(PG01)
A, B, C, D
A, C, or D only
A, B, C, D
Program Office Code
(PG01)
TS1
TS1
ODS
Certification Statements
Allowed (PG22)
Positive or Negative
Certification Statement
Positive Certification
Statement ONLY
Positive or Negative
Certification Statement
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TSCA Section 13 and Title VI Samples
A shipment of Aluminum Chloride is imported into the United States. It is regulated by TSCA Section 13
and is listed in the TSCA Chemical Inventory, and the filer submits a positive TSCA Certification PGA
Message Set. A similar filing can be made for Title VI certifications, shipments of composite wood
products, component parts containing composite wood products, and finished goods containing composite
wood products; such as a large shipment of particleboard entering the U.S. All shipments made under the
TSCA Title VI regulation must be submitted with a positive TSCA Certification PGA Message Set.
TSCA Section 13 Message Set Sample Layout
TSCA Title VI Message Set Sample Layout
TSCA Section 13 and Title VI Message Set Description
The following records and codes were used to create the TSCA Section 13 and Title VI Message Set
samples. The status column in the following record set descriptions identifies the data element as
Mandatory (M), Conditional (C), Optional (O), or Not Applicable (N/A). Mandatory Data Elements are
required because either the particular record requires it, or it is required by the specific EPA Program
Office.
Because of the flexibility of the PGA Message Set, the required PGA Records and Data Elements
vary from program to program and within a single program.
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Record Identifier OI (Input)
This is a mandatory PGA line-item description input record that provides the description of the item. This
record precedes the Record Identifiers for the PGA Message Set.
Record Identifier OI (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“OI”
Filler
8AN
3-10
M
Space filled
Commercial
Description
70X
11-80
M
The commercial description of the product.
For example, ALUMINUM CHLORIDE.
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Record Identifier PG01 (PGA Identifier)
This is a mandatory PGA input record that provides data pertaining to the PGA Line Number,
Government Agency Code, Government Agency Program Code, and Disclaimer.
Record Identifier PG01 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“01”
PGA Line Number
3N
5-7
M
“001”
Government
Agency Code
3AN
8-10
M
“EPA”
Government
Agency Program
Code
3X
11-13
M
Code designating the Government Agency
Program that is applicable. For example,
TS1.
1
Government
Agency Processing
Code
3AN
14-16
N/A
Electronic Image
Submitted
1A
17
O
Confidential
Information
Indicator
1A
18
N/A
Globally Unique
Product
Identification Code
Qualifier
4AN
19-22
N/A
Globally Unique
Product
Identification Code
19X
23-41
N/A
Intended Use Code
16X
42-57
N/A
Intended Use
Description
21X
58-78
N/A
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Record Identifier PG01 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Correction Indicator
1X
79
C
Indicator allowing trade to identify the
expected action to be taken on the corrected
data. Please refer to Appendix PGA and
PGA Data Corrections spec for usage
guidance.
Disclaimer
1A
80
C
Code declaring filing does not require a
PGA Message Set. For Example, A.
2,3,
4
Note 1
List of applicable Government Agency Program codes for TSCA PGA Message Sets:
Government Agency Program Code
Description
TS1
Toxic Substance Control Act – used for both
Section 13 and Title VI
ODS
Ozone Depleting Substances
Note 2
A code indicating the reason the PGA Message Set is being disclaimed and not provided. Valid codes are:
A = product is not regulated by this agency
B = data is not required per agency guidance
C = data filed through other agency means
D = data filed through paper
Note 3
Disclaim code B is not allowed for TSCA Title VI certifications.
Note 4
When ordering PGA lines within an Entry, disclaimed PGA lines, should be placed after all other non-
disclaimed PGA line.
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Record Identifier PG02 (Product Identifier)
This mandatory PGA input record is used to indicate that the information being provided relates to a
Product (P).
Record Identifier PG02 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“02”
Item Type
1A
5
M
“P”
Product Code
Qualifier
4AN
6-9
N/A
Product Code
Number
19X
10-28
N/A
Product Code
Qualifier
4AN
29-32
N/A
Product Code
Number
19X
33-51
N/A
Product Code
Qualifier
4AN
52-55
N/A
Product Code
Number
19X
56-74
N/A
Filler
6X
75-80
M
Space fill.
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Record Identifier PG22 (Document Identifier/Certification)
This is a mandatory PGA input record that provides data pertaining to Importers’ Substantiating
Documents, Document Identifiers, Conformance Declarations, and Declaration Certifications.
Record Identifier PG22 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“22”
Importers
Substantiating
Signed Document
/Signed
Confirmation Letter
1A
5
N/A
Document Identifier
7AN
6-12
N/A
Conformance
Declaration
5X
13-17
N/A
Entity Role Code
3AN
18-20
M
“CI”
1
Declaration Code
4AN
21-24
M
Code identifying TSCA positive or negative
certification. For example, EP4.
2, 3
Declaration
Certification
1A
25
M
Designates that the information provided is
correct and all required information has
been provided. For example, Y.
Date of Signature
8N
26-33
N/A
Invoice Number
17X
34-50
N/A
Compliance
Description
30X
51-80
N/A
Note 1
List of Entity Role codes applicable to EPA-TSCA Message Sets:
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Data Element
Code
Description
Entity Role Codes
CI
Certifying Individual
Note 2
List of Declaration codes applicable to EPA-TSCA Message Sets:
Data Element
Code
Description
TSCA Certification
EP4
(Positive
Certification)
I certify that all chemical substances in this shipment
comply with all applicable rules or orders under
TSCA and that I am not offering a chemical
substance for entry in violation of TSCA or any
applicable rule or order under TSCA.
EP5
(Negative
Certification)
I certify that all chemicals in this shipment are not
subject to TSCA.
Note 3
The Positive Certification Statement is the only allowable choice for TSCA Title VI Certifications.
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Record Identifier PG21 (Point of Contact)
This is a conditional PGA input record that provides EPA with data about an Individual Point of Contact
(POC) related to the Entity (the party) in the preceding PG19 record. Included in this record are the
Individual Name, Telephone Number, and Email address.
Record Identifier PG21 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“21”
Individual Qualifier
3AN
5-7
M
Code identifying which entity the Point of
Contact is related to. For example, CI.
1
Individual Name
23X
8-30
M
For example, JANE SIMMONS.
Telephone Number
of the Individual
15X
31-45
M
For example, 2025551212.
Email Address for
the Individual
35X
46-80
M
For example,
JSIMMONS@CHEMICALIMPORTERS.
COM.
Note 1
The only Entity Role Code that is applicable to EPA-TSCA Message Sets is the Certifying Individual
(CI). That is an individual who is an authorized official of the Importer or of an agent of the Importer who
makes the certification required under 19 CFR 12.121.
Data Element
Code
Description
Entity Role Codes
CI
Certifying Individual
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TSCA/ODS Sample
A shipment of Monochlorodifluoromethane, more commonly known as HFCF-22 or Freon 22, is
imported into the United States. HFCF-22 is regulated by both TSCA and ODS, and is listed in the TSCA
Chemical Inventory; therefore, the filer must sign a positive TSCA certification.
Note: When multiple EPA programs (i.e., PGA lines) share identical data, the filer can provide a PG01
line with each Government Agency Program Code followed by PGA Message Set containing all of the
PGA data. ACE will process the filing for the correct agencies/programs.
TSCA/ODS Message Set Layout
TSCA/ODS Message Set Description
The following records and codes were used to create the TSCA/ODS Message Set sample. The status
column in the following record set descriptions identifies the data element as Mandatory (M), Conditional
(C), Optional (O), or Not Applicable (N/A). Mandatory Data Elements are required because either the
particular record requires it, or it is required by the specific EPA Program Office.
Because of the flexibility of the PGA Message Set, the required PGA Records and Data Elements
vary from program to program and within a single program.
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Record Identifier OI (Input)
This is a mandatory PGA line-item description input record that provides the description of the item. This
record precedes the Record Identifiers for the PGA Message Set.
Record Identifier OI (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“OI”
Filler
8AN
3-10
M
Space filled
Commercial
Description
70X
11-80
M
The commercial description of the product.
For example,
MONOCHLORODIFLUOROMETHAN.
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Record Identifier PG01 (PGA Identifier)
This is a mandatory PGA input record that provides data pertaining to the PGA Line Number,
Government Agency Code, Government Agency Program Code, and Disclaimer.
Record Identifier PG01 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“01”
PGA Line Number
3N
5-7
M
“001”
Government
Agency Code
3AN
8-10
M
“EPA”
Government
Agency Program
Code
3X
11-13
M
Code designating the Government Agency
Program that is applicable. For Example,
ODS.
1
Government
Agency Processing
Code
3AN
14-16
N/A
Electronic Image
Submitted
1A
17
C
Identifying whether an image has been
submitted via DIS. For example, Y.
2
Confidential
Information
Indicator
1A
18
N/A
Globally Unique
Product
Identification Code
Qualifier
4AN
19-22
N/A
Globally Unique
Product
Identification Code
19X
23-41
N/A
Intended Use Code
16X
42-57
N/A
Intended Use
Description
21X
58-78
N/A
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Record Identifier PG01 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Correction Indicator
1X
79
C
Indicator allowing trade to identify the
expected action to be taken on the corrected
data. Please refer to Appendix PGA and
PGA Data Corrections spec for usage
guidance.
Disclaimer
1A
80
C
Code declaring filing does not require a
PGA Message Set. For Example, A.
3
Note 1
List of applicable Government Agency Program codes for TSCA PGA Message Sets:
Government Agency Program Code
Description
TS1
Toxic Substance Control Act
ODS
Ozone Depleting Substances
Note 2
An image of the EPA-issued Non Objection Notice is conditionally required if the ODS has been
previously used (i.e., not virgin). For additional information on HCFCs, please refer to:
http://www3.epa.gov/ozone/title6/imports/usedclasstwo.html. For information on all other ODS, please
refer to http://www3.epa.gov/ozone/title6/imports/usedclassone.html.
Note 3
A code indicating the reason the PGA Message Set is being disclaimed and not provided. Valid codes are:
A = product is not regulated by this agency
B = data is not required per agency guidance
C = data filed through other agency means
D = data filed through paper
When ordering PGA lines within an Entry, disclaimed PGA lines, should be placed after all other non-
disclaimed PGA lines.
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Record Identifier PG02 (Product Identifier)
This mandatory PGA input record is used to indicate that the information being provided relates to a
product (P).
Record Identifier PG02 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“02”
Item Type
1A
5
M
“P”
Product Code
Qualifier
4AN
6-9
N/A
Product Code
Number
19X
10-28
N/A
Product Code
Qualifier
4AN
29-32
N/A
Product Code
Number
19X
33-51
N/A
Product Code
Qualifier
4AN
52-55
N/A
Product Code
Number
19X
56-74
N/A
Filler
6X
75-80
M
Space fill.
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Record Identifier PG22 (Document Identifier/Certification)
This is a mandatory PGA input record that provides data pertaining to Importers’ Substantiating
Documents, Document Identifiers, Conformance Declarations, and Declaration Certifications.
Record Identifier PG22 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“22”
Importers
Substantiating
Signed Document
/Signed
Confirmation Letter
1A
5
N/A
Document Identifier
7AN
6-12
N/A
Conformance
Declaration
5X
13-17
N/A
Entity Role Code
3AN
18-20
M
“CI”
1
Declaration Code
4AN
21-24
M
Code identifying TSCA positive or negative
certification. For example, EP4.
2
Declaration
Certification
1A
25
M
Designates that the information provided is
correct and all required information has
been provided. For example, Y.
Date of Signature
8N
26-33
N/A
Invoice Number
17X
34-50
N/A
Compliance
Description
30X
51-80
N/A
Note 1
List of Entity Role codes applicable to EPA-TSCA Message Sets:
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Data Element
Code
Description
Entity Role Codes
CI
Certifying Individual
Note 2
List of Declaration codes applicable to EPA-TSCA Message Sets:
Data Element
Code
Description
TSCA Certification
EP4
(Positive
Certification)
I certify that all chemical substances in this shipment
comply with all applicable rules or orders under
TSCA and that I am not offering a chemical substance
for entry in violation of TSCA or any applicable rule
or order under TSCA.
EP5
(Negative
Certification)
I certify that all chemicals in this shipment are not
subject to TSCA.
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Record Identifier PG21 (Point of Contact)
This is a conditional PGA input record that provides EPA with data about an Individual Point of Contact
(POC) related to the Entity (the party) in the preceding PG19 record. Included in this record are the
Individual Name, Telephone Number, and Email address.
Record Identifier PG21 (Input)
Data Element
Length/
Class
Position
Status
Description
Note
Control Identifier
2A
1-2
M
“PG”
Record Type
2N
3-4
M
“21”
Individual Qualifier
3AN
5-7
M
Code identifying which entity the Point of
Contact is related to. For example, CI.
1
Individual Name
23X
8-30
M
For example, JANE SIMMONS.
Telephone Number
of the Individual
15X
31-45
M
For example, 2025551212.
Email Address for
the Individual
35X
46-80
M
For example,
JSIMMONS@CHEMICALIMPORTERS.
COM.
Note 1
The only Entity Role Code that is applicable to EPA-TSCA Message Sets is Certifying Individual (“CI”).
That is an individual who is an authorized official of the importer or of an agent of the importer who makes
the certification required under 19 CFR 12.121.
Data Element
Code
Description
Entity Role Codes
CI
Certifying Individual
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Appendix A
Vehicles and Engines Additional Reporting Requirements by Import Code
Import Codes (EPA Form 3520-1)
Import Code
Vehicles and Engines Required Data Element
Applicable PGA Record
B
Test Group Name/ Engine Family Number
PG14
F
Test Group Name/ Engine Family Number
PG14
EE
Certification of not importing for lease or resale
PG24
FF
Certification that labeling, warranty and CAFÉ
requirements will be met
PG24
M
Explanation of exemption
Canadian vehicle received by US
resident
Importer is either permanently
emigrating to the US or will reside for
greater than one year with a student or
work visa
PG24
L
Exemption Number
PG14
U
Model year and Power rating
PG10
W
Test Group Name/ Engine Family Number
PG14
Or statement if Test Group Name/ Engine
Family Number is pending
PG24
Y
Model Year and Fuel type
PG10
G
Exemption number and CBP bond number
(2) PG14
I
Exemption number and CBP bond number
(2) PG14
K
Exemption number and CBP bond number
(2) PG14
O
Exemption number
PG14
A
Test Group Name/ Engine Family Number
PG14
Model year
PG10
C
Model year
PG10
J
CBP bond number
PG14
Z
Model year
PG10
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Import Codes (EPA Form 3520-1)
H
N/A
N/A
Q
N/A
N/A
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Import Codes (EPA Form 3520-21)
Import Code
Vehicles and Engines Required Data Element
Applicable PGA Record
1
Test Group Name/ Engine Family Number
PG14
When combined with Industry Code G:
Model year
PG10
Bond exemption status
PG24
NAIC # for Bond issuer
PG19
Bond Policy number
PG14
2
Exemption number (EPA Letter of Approval)
PG14
9
Model year
PG10
10
Exemption Number (EPA Letter of Approval)
PG14
11
Exemption number (EPA Letter of Approval)
PG14
12
Exemption number (EPA Letter of Approval)
PG14
16
Test Group Name/ Engine Family Number
PG14
17
Model year
PG10
18
Exemption number
PG14
19
Power rating and Model year
PG10
20
N/A
N/A
21
Explanation of exemption
PG24
22
Model year and Power Rating
PG10
Bond exemption status
PG24
NAIC bond issuer number
PG19
Policy number
PG14
State of issue
PG20
23
Power rating
PG10
24a
Model year
PG10
Storage location
PG19, PG20, PG21 Series
24b
Model year
PG10
Storage location
PG19, PG20, PG21 Series
24c
CBP Bond number
PG14
25
Regulatory Citation for other exemption
PG24