SCHOOL POLICY Subject:GRADING SYSTEM Title:GRADING

SCHOOL POLICY

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Subject:GRADINGSYSTEM Title:GRADINGSYSTEMPOLICY

Category:

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BoardofTrustees

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Presidential

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Functional

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School/Unit

Coding:3.0

Responsible Executive:AssociateDeanforAcademic

Affairs

Responsible Office:SHPRegistrar

Adopted:7/05 Amended: 10/9/06,6/2/08,5/12,1/13,6/14,7/16 Last Reviewed: 7/2016

I. Purpose

TodescribetheSchool’sgradingsystem.

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II. Accountability

UnderthedirectionoftheAssociateDeanforAcademicAffairsandtheProgramDirector,each

facultymembershallhaveresponsibilityforthispolicy.TheSHPRegistrarimplementsthe

policy.

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III. Policy

Studentsmustdemonstratesatisfactoryknowledgeandskillinacademicworkandclinicalperformanceinorderto

completeaprogramofstudy.Alettergradeisusedtoreportthefinalevaluationofastudent'sperformanceina

course.Indeterminingagrade,eachinstructorutilizescriteriaestablishedanddiscussedwithstudentsatthe

beginningofeachcourse.Onlytheinstructorofaclasshastheauthoritytosubmitgradesforstudentsinthatclass

totheOfficeofEnrollmentManagement.Iftheinstructoronrecordisunabletoassigngradesinatimelymanner,

gradesmaybeassignedthroughadministrativeaction.

Agradeforastudentissubjecttochangeonlyintheeventofclericalorcalculationerror,ortochangean

"incomplete"or"in-progress"toaperformancelettergrade.Aninstructorwishingtochangeagrademustsubmita

recommendationofchangewithrationale,totheAssistantDeanforEnrollmentManagementthroughdocusign.

Thefollowinggradesareusedtoreportthequalityofacademicand/orclinicalperformancewhenSHPisthe

transcript-issuinginstitute.Roundingupisprohibited.IntheeventthatanSHPprogramisaffiliatedwithanother

institution,andtheaffiliateinstitutionisthetranscriptissuinginstitution,academicorclinicalperformancemaybe

gradedaccordingtotheaffiliateinstitution'sgradingsystem.

Grade UndergraduateScale GraduateScale QualityPoints

A 93.0-100 93.0-100 4.0

A- 90.0-92.9 90.0-92.9 3.7

B+ 87.0-89.9 87.0-89.9 3.3

B 83.0-86.9 83.0-86.9 3.0

B- 80.0-82.9 80.0-82.9 2.7

C+ 77.0-79.9 77.0-79.9 2.3

C 73.0-76.9 73.0-76.9 2.0

C- 70.0-72.9 70.0-72.9 1.7

D+ 67.0-69.9 67.0-69.9 1.3

D 63.0-66.9 63.0-66.9 1.0

F lessthan63 lessthan63 0.0

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PPassing(Pass/FailCourseOnly)

IIncomplete

IPCourseInProgress

AUAudit

GRADINGSYSTEMPOLICY

Amended:10/9/06,6/2/08,5/12,1/13,6/14,7/16

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NGNon-graded(gradenotsubmittedorcan not be determinedatthistime)

WOfficialwithdrawal

WFUnofficialwithdrawal

WIOfficialWithdrawalfromProgramwithIncompleteCourses

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Atthediscretionoftheindividualprogram,studentsmustattainagradeof"C"orbetterinallprofessionalcourses

thatarerequiredforpracticeoftheirspecificdisciplineupongraduation.Ifastudentreceiveslessthana"C",the

studenthasoneyearfromreceiptofthegradetorepeatthecourseachievinga"C"orbetter.

ProgramDirectorsshalldefinewhichcoursesareconsideredrequiredprofessionalcourseswithintheirprograms

andprospectivelysharethisinformationwiththeirstudentspriortoenrollment.Programsmaysetmorestringent

requirements.Consultprogrampoliciesregardingspecificrequirementsoftheprogram.

IP - In Progress

Theprovisionalgradeof"IP"(inprogress)isassignedtocoursesthatextendmorethanonesemester.AnIPcan

alsobeissuedfordissertationcourses,orinthecaseofaclinicalaffiliation,whenthestartdatehasbeendelayedor

whenastudentmuststepoutofthesiteforremediation,ifpermittedbytheprogrampolicy.Agradeof"IP"cannot

extendbeyondoneyear,andmaybefurtherrestrictedbyindividualprogrampolicy.Atthediscretionofthe

instructor,the"IP"mayconverttoan"I"whenthestudentmeetsthecriteriaforcarryinganincomplete.(seesection

below)InstructorsareresponsibleforissuingtheChangeofGradeFormfroman"IP"toan"I",ortoaperformance

grade,andsubmittingtotheAssistantDeanofEnrollmentManagementthroughDocusign.

I-Incomplete

Agradeof“I”isgivenonlywhencircumstancessuchasstudentillness,injury,familycrisis,oranunavoidable

absencefromclasssuchasmilitaryservice,preventcompletionofcourserequirements.ArequestforanIncomplete

mustcomefromthestudent,andthestudentmustconferwiththecourseinstructorpriortothecoursegradebeing

issued.Theinstructorretainstherighttoawardthe“I”butmaydosoonlywhenthefollowingcriterionhasbeen

met:

TheWithdrawalperiodisover.Ifthecourseextendsovertwosemesters,theIncompletemaybegiven

followingthewithdrawalperiodforthesecondsemester.

Thestudent’sperformanceissatisfactory,withagradeof“B-”orbetterforgraduatestudentsandagradeof

“C-”orbetterforundergraduatestudents.UndernocircumstanceswillanIncompletebegivenasa

substituteforafailinggrade.

StudentsmustrequesttheIncompletebyfillingoutPartAofthe“RequestforanIncompleteGradeForm”.Section

Bwillbecompletedbytheinstructorwhowilloutlinetheexactworkrequiredtoreplacethe“I”withaperformance

gradealongwiththeduedate.Theincompletemustbeconvertedtoaperformancegradebeforetheendofthenext

semesterinwhichthe“I”wasreceived,orsooner,atthediscretionoftheInstructor.However,thelengthoftime

shouldbebasedonwhethertheworkmissedrequiresinteractionwithotherstudents,necessitatingthatthestudent

waitforthenextcourseoffering,orcompletethemissingworkindependently.TheInstructorwilldeterminethe

duedateforcoursecompletion,andifthestudentdoesnotmeetthisdeadline,the“I”willreverttoaFailure.Ifthe

studentneedstoreturntotheclassatitsnextoffering,thestudentwillpickupwherehe/sheleftoff,andall

previouslyearnedgradeswillbeusedtodeterminethefinalcoursegrade.Underextremecircumstances,the

incompleteperiodmaybeextended,butonlywithpermissionoftheAssistantDeanforEnrollmentManagementin

conjunctionwiththeProgramDirector.Torequestanextension,thestudentmustwritealetterexplainingwhythe

extensionisneededandproviderequestedsupportingdocumentation.

AstudentmaynotcarrymorethantwoIncompletesatonetime.AstudentmustcompleteatleastoneIncomplete

beforethestudentisallowedtoregisterforcoursesandprogressintheirprogram.Anadministrativehold

preventingregistrationisplacedonthestudentrecordandwillonlyberemovedwhenaperformancegradeis

issued.AnIncompletegradeaffectsastudent’ssatisfactoryacademicprogress.RefertoPolicy3.1.2Student

SatisfactoryAcademicProgress.Astudent,whoisworkingonanincompletebutnotregisteredforanothercourse,

mustsubmita“MaintainingMatriculationForm”.

StudentsonaoneyearLeaveofAbsence(LOA)areexemptfromthetimeframetocompletetheIncomplete.

However,ifastudentisreturningfromaLOAwithtwoincompletes,theadministrativeholdwillbeineffectuntil

atleastoneIncompleteisrectified.

GRADINGSYSTEMPOLICY

Amended:10/9/06,6/2/08,5/12,1/13,6/14,7/16

Page2of4

NG-Non Graded

AnNGcanbeusedasaplaceholderunderveryspecificsituationsinwhichastudent’sgradeispendingthe

outcomeofadisciplinaryissueorotherinvestigativematter.Ifrepeatsofawrittenorpracticalexamareallowed,

asdeterminedbytheprogram,anNGmayalsobegivenifthisexamisdelayeduntilthefollowingsemester.An

NGistemporaryandwillonlyremainonthestudent’srecorduntilthesemattersaresolvedbutnotlongerthan2

weeksintothenextsemester."NG"isalsousedtorecordregistrationinjointprogramswherethestudentisactively

enrolledinoneinstitutionwhilecourseworkistakenandagradeissuedataseparatepartner-institution.(See

policiesonmaintainingmatriculationandjointregistrationprocedures.)

W- Official Withdrawal from course

Studentswhoofficiallywithdrawfromacourseduringthewithdrawalperiodwillreceiveagradeof“W”ontheir

transcript.(SeeWithdrawalfromCoursePolicy#2.0.3).IfthewithdrawaloccursaftertheAdd/Dropperiod,the

studentwouldincurafinanciallossinaccordancewiththerefundschedule.

https://studentabc.rutgers.edu/refund

Ifastudentwithdrawsafterthewithdrawalperiod,thecourseinstructorwillassignafinalgradebaseduponthe

workcompletedandtherequirementsforthecourse.

WI-Withdrawal from Program

Any"I"gradesor"IP"gradesfromapriorsemesterwillbeconvertedtoa"WI"underthefollowingcircumstances:

astudentisadministrativelywithdrawnfromaprogramwithincompletegrades

astudentwithdrawsfromtheprogramwithincompletegrades

astudentisacademicallydismissedfromaprogramwithincompletegrades.

A"WI"isusedforadministrativewithdrawalsforstudentswhoareinactive(e.g.didnotregisterforcoursesand/or

didnotfileformaintainingactivestatus).The"WI"isalsousedwhenstudentsarewithdrawnforacademicreasons.

A"WI"gradeassignedisfinalandcannotbechangedtoadifferentgrade.Studentsmustrepeatandre-registerfor

thecoursetoearnthecredit.

WF-Unofficial withdrawal from course

Astudentwhounofficiallywithdrawsfromacourse,orfailstoattendacourseinpersonoron-linefortwoormore

weeks(seepolicyonWithdrawalfromCoursePolicy#2.0.3)priortotheendofthewithdrawalperiod,willreceive

agradeof"WF"onthetranscript.The"WF"maybeassignedbytheinstructorasafinalgradetoindicatethata

studentstoppedattendingclasswithoutsubmittinganofficialcoursewithdrawalform.Thestudentwillhaveto

personoron-linefortwoormoreweeksaftertheendofthewithdrawalperiod,aperformancegradewillbegiven.

AU-Audit

Withthepermissionoftheprogramdirectorandthecourseinstructor,andonaspace-availablebasis,studentsmay

auditcourses.Noacademiccreditisearnedinthismanner;agradeof"AU"appearsonthetranscript.Studentsare

chargedfulltuitionandfeesfortheaudit.

Application of the Grading Policy: Case Examples

1.Astudentwhoiseligibletore-takeanexamorpractical,mayreceiveanNGiftheassessmentcannotbe

administereduntilaftergradesaredue.Assoonasthere-takeiscompleted,achangeofgradeformshouldbe

submittedtotheAssistantDeanofEnrollmentManagementwithaperformancegrade.

2.Astudentwhobecomesillafterthewithdrawalperiodends,butbeforethefinalexamorpaperisdue,maybe

givenan“I”onlyafterprovidingappropriatedocumentation.Thestudentandinstructormustfilloutthe“Request

foranIncompleteGradeForm”outliningtheworkthatwillneedtobemadeupandtheduedate.Ifthecourse

meetsagaininthenextsemester,thestudentmayhavetheoptiontojointhatclass,butthepreviouslyearnedgrades

willcarryforward.Ifthecoursedoesnotmeetagainuntilthefollowingyearandgroupworkhasbeenmissed,the

instructorwillmakeeveryefforttocreatealearningexperiencecommensuratetowhatwouldhavebeen

experiencedifthestudentcompletedthecourseasscheduled.Ifthisisnotpossiblethenthestudentwouldbe

allowedtocarrythe“I”foroneyearsothatthegroupworkcouldbecompletedwithfollowingyear’sclass.The

instructormustobtainspecialpermissionfromtheAssociateDeanforAcademicAffairs,andthismustbe

documentedonthe“RequestforanIncompleteGradeForm”

3.Ifastudentisindangeroffailingaclinicalrotation,anditiswithintheprogram’spolicytoremovethestudent

forsomeremediation,thestudentmayreceiveIPforthatexperience.Assoonasthestudent’sclinicalexperience

GRADINGSYSTEMPOLICY

Amended:10/9/06,6/2/08,5/12,1/13,6/14,7/16

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forsomeremediation,thestudentmayreceiveIPforthatexperience.Assoonasthestudent’sclinicalexperience

hasbeencompleted,theIPmustbeconvertedtoaperformancegrade.

4.Astudentwhoseclinicalexperiencehasbeendelayed,andwhoisunabletofinishtherequiredweekswithinthe

semester,mayreceivean“IP”untilallthenecessaryrequirementsoftheexperiencehavebeencompleted.

5.IfastudentdecidestotakeaLeaveofAbsenceduringthesemesterpriortotheendoftheWithdrawalPeriod,

he/shemustwithdrawfromtheregisteredcourseandre-takethecourseupontheirreturn.

6.AStudentwhohastakenanincompletebutdoesnotsatisfythetermsstatedinthe“RequestforanIncomplete

GradeForm”willhavethegradereverttoan“F”.



GRADINGSYSTEMPOLICY

Amended:10/9/06,6/2/08,5/12,1/13,6/14,7/16

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