Oracle Fusion

Cloud Talent

Management

Using and Administering Recruiting

Booster

24C

Oracle Fusion Cloud Talent Management

Using and Administering Recruiting Booster

24C

Contents

Get Help ................................................................................................................................ i

1

Overview of Recruiting Booster

1

What's Recruiting Booster ............................................................................................................................................................. 1

2

Use Hiring Events

3

What's Hiring Events ..................................................................................................................................................................... 3

Unpost and Repost an Event ...................................................................................................................................................... 8

Complete an Event ......................................................................................................................................................................... 8

Cancel an Event .............................................................................................................................................................................. 9

Invite Candidates to Events ......................................................................................................................................................... 9

Candidate Registration and Self-Service for Hiring Events ................................................................................................ 10

Confirm Event Registrations Manually .................................................................................................................................... 12

Copy an Event Check-In URL ..................................................................................................................................................... 12

Candidate Check-In ...................................................................................................................................................................... 13

Record Candidate Interactions ................................................................................................................................................... 13

View Candidate Question Responses ...................................................................................................................................... 14

Use Candidate Interviews

21

View and Manage My Interviews .............................................................................................................................................. 21

View Scheduled Interviews for My Requisitions .................................................................................................................... 21

Candidate Schedule Based on Interviewers Availability ....................................................................................................... 21

Request Preferred Availability From Interviewers ................................................................................................................. 24

Set My Preferred Availablity for Interviews ............................................................................................................................ 24

Request Interviews to be Scheduled for Candidates ........................................................................................................... 25

Change Duration and Interviewers When Sending an Interview Invitation .................................................................... 26

Coordinate Interviews .................................................................................................................................................................. 26

Compose an Email ....................................................................................................................................................................... 30

Compose a Text Message .......................................................................................................................................................... 30

Notifications for Candidate SMS Replies ................................................................................................................................. 31

Notifications for Candidate Email Replies ............................................................................................................................... 31

5

Use Recruiting Assistant

What's Recruiting Assistant ....................................................................................................................................................... 33

External Candidates ..................................................................................................................................................................... 34

Internal Candidates ...................................................................................................................................................................... 36

Enable RChilli for Resume Parsing ........................................................................................................................................... 41

7

Configure Hiring Events

Set Up Hiring Events ................................................................................................................................................................... 43

8

Configure Candidate Interviews

Set Up the Coordinate Interviews Work Area ........................................................................................................................ 49

Configure the Visibility of the Interviewers' Availability Interview Schedule Setting .................................................... 49

Notifications for Candidate Interviews .................................................................................................................................... 50

Set Up Two-Way SMS Communications ................................................................................................................................. 54

Set Up Email Notifications for Candidate SMS Replies ....................................................................................................... 55

Run the Scheduled Process for Inbound Messages ............................................................................................................. 57

Configure Recruiting Assistant

Set Up Recruiting Assistant ....................................................................................................................................................... 59

Set Up Answers for Internal Candidate Questions ................................................................................................................ 61

Use AI Assist to Answer External Candidate Questions ...................................................................................................... 62

Enable Attachments in the Chat Interface ............................................................................................................................. 64

There are a number of ways to learn more about your product and interact with Oracle and other users.

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Oracle Recruiting Booster increases the power of Oracle Recruiting to help organizations expand job awareness, engage

candidates at scale, and schedule interviews faster

candidates directly through Oracle Recruiting. This helps hiring teams quickly reach candidates through

their preferred channels while making interactions between recruiters and talent faster and more personal.

Communications are automatically tracked, giving recruiting teams full visibility into the engagement history

with each candidate.

deep visibility into which interviews are taking place. Recruiting teams can view all candidate and interview

information in one centralized location. Additionally, Oracle Recruiting Booster automatically identifies ideal

times for interviews that align with the hiring team’s availability. Hiring managers and recruiters can also

request interviews to be scheduled for candidates, and other users can see the list of requests and take action

Do Not Post - to unpost the event immediately.

Post Now - to repost the event immediately. You can also select and expiration date to have the event

•

Event Phases

Once an event has started, the only action available is Complete Event. Marking an event as complete prevents further

changes to the event, such as adding new candidates.

Current event attendees aren't impacted when you complete an event. However, private event URLs and check-in

links are disabled and the event is removed from the list of events to which candidates can be added. Once completed,

you can't re-enable an event. You can only add attachments and move candidates from a completed event to either a

requisition or a candidate pool. Completed public events aren't automatically un-posted. This allows you to use events

that have ended for marketing purposes. You can un-post them when you no longer want them to be visible to the

This action isn't available until an event has been posted.

You can invite candidates to both public events (those that are available on career sites) and private events (those that

are by invitation-only) by adding them to the specific event.

When candidates are added to events, either an email notification or SMS notification containing a registration link is

sent to them. You can invite candidates through:

Although you might see internal employees when you filter candidates in any of these locations, you should only extend

invitations to external candidates. The external career links in the email invitations might not open for employees or

If the candidates you added have valid email addresses and phone numbers, they'll receive an Event Invite notification,

either by email or SMS. The type sent depends on the candidate's preferred mode of communication. Once they receive

the invitation, candidates can click the Register link to open the event details page and decide if they want to register

for the event. If the candidates don't have verified email addresses or phone numbers on file, an error message displays

and the candidates aren't added to the event. This message also displays when the Send Event Invite Notification has

been deactivated or deleted.

external candidates.

Related Topics

The event search results display the event dates and indicate whether the event is in person or virtual. Keyword and

location searches apply to both events and jobs. You can toggle between the lists of jobs and events.

Autosuggest lists events where the search term matches the event name or the event category. Suggestions for jobs

Candidates can also filter the events list based on:

a particular category, that category won't appear in the filter.

events for a particular location, that location won't appear in the filter.

candidate interactions. You can filter candidates at an event based on the nature and date of the interaction.

As an event owner, you can view audience member responses to the questions associated with an event's registration

form.

Event owners can filter candidates based on the responses they've provided to prescreening questions.

If there are multiple choice questions with multiple possible answers, you can filter candidates based on their answer

to that question.

Event pool member notifications are customized, personal messages that you can send before and throughout

an event. For example, you might want to send event reminders or announcements that lunch is being served in a

members.

Another way you can send personalized messages to candidates is to filter for certain candidates on the Audience

What's Two-Way Candidate Messaging

•

Configure Event Related Notifications

You can analyze hiring event success using metrics that detail the total number of registrants, attendees, and

candidates who have been matched to requisitions, applied for open positions, or were hired as a result of attending the

event.

Metrics display on the Overview tab throughout the event lifecycle, and you can use them to evaluate the success of the

event. Depending on what phase the event is in, you may see:

A candidate can be matched to multiple requisitions, but they will only be counted once for this metric.

to 30 days by default, but is configurable.

set to 90 days by default, but is configurable.

applications placed for requisitions from that particular event. This means even if an audience member applies for more

Candidates who apply outside of the metrics assessment window don't count toward the metric. For example, if

a candidate applies 33 days after an event ends, and you're measuring application success based on 30 days, the

window, they will be counted there.

Once a candidate has moved to the HR phase on a requisition, they're considered hired.

If a candidate later declines an offer, the metrics are decremented only if they decline during the assessment period

If you change the default number of days for either of these metrics, it only affects new events going forward. Previous

and current events aren't re-calibrated using the new number of days. They continue to use the old durations for

you add a candidate from an event to a requisition, it's called Candidate Matching.

criteria.

Alternatively, you can search the audience list with the candidate name and candidate number.

The list only displays requisitions that you'ave access to (access privileges are also enforced while adding candidates

to pools from the event).

shortlisting form to indicate which candidates are best suited for open roles.

Add Interviewers to an Event

You can designate one or more people to act as interviewers for an event. Interviewers are responsible for speaking to

candidates at events, and shortlisting those who should move forward in hiring process.

the event begins by selecting Resend Shortlisting Form from the actions menu on the Interviewers page.

Related Topics

•

Create an Event

Shortlist Candidates at Events

Designated event interviewers can shortlist candidates once they check in to an event. Interviewers will receive a link to

an event shortlisting form, either through the notification bell icon, or email. The purpose of the shortlisting form is to

give interviewers a place to quickly indicate whether they think the candidate should move on to the next stage of the

hiring process.

Interviewers will be able to shortlist candidates once they check in to an event.

interviewers that they’ve been identified as an interviewer for a requisition and they're invited to update their availability,

if needed.

Related Topics

•

Set My Preferred Availablity for Interviews

•

Create an Interview Schedule

As an interviewer, you can decide when you're available for candidate interviews. You might be requested to define your

preferred availability when a new interview schedule is created on a requisition or when a shared schedule is added on a

Use my Microsoft 365 calendar availability: This is the default option.

Use both my preferred availability and my Microsoft 365 calendar availability: With this option, you can

define your availability for each day of the week. You can change your availability at any time.

When time slots are proposed to candidates invited to schedule an interview on a candidate managed schedule that

uses automated scheduling (the "Candidates schedule based on interviewers' availability" setting is selected), both

calendar availability from Microsoft 365 and your preferred availability are considered. For a given time slot to be

proposed to candidates, you must be available in both places (your preferred availability and Microsoft 365).

job applications, the action is done asynchronously, as a batch. You receive a notification when the action is completed.

You can view details about the number of job applications that were processed successfully and those that failed.

The Request Interview to Be Scheduled action isn’t available for job applications that are in the states Withdrawn

by Candidate and Rejected by Employer and those in the HR phase. The action is also not available when the job

requisition is filled, canceled, or suspended.

You need the View Candidate Job Application privilege.

Format: Select the format of the interview: In person, by phone, or using web conference.

Meeting Duration: Indicate the time required for the interview.

Scheduling Notes: Provide any additional info.

A notification is sent to the interview coordinator assigned to the request. To view the list of interview requests and

scheduled interviews, the interview coordinator goes to the Coordinate Interviews work area.

You can change the duration of the interview and the interviewers. These changes will only be made for this

interview invite. It won't change the interview schedule.

When candidates access their self-scheduling page, they will see a list of proposed interview times based on the new

meeting duration and interviewers.

The page displays information into 4 tabs:

request displays the candidate name and number, the requisition name and number, the request status, the

name of the person who created the request, and the date of the request. You can filter the list of requests.

You can click on a request to view its details and send an interview invite. You can also delete the request and

change the request status.

an interview schedule. Use filters to display scheduled interviews by their status, requisitions, candidates, and

can filter the interviews by their status. A color code is used so you can easily see the different statuses of the

Hiring.

Schedules work area.

From the Manage Shared Interview Schedules page, you can view a list of shared interview schedules. By default, the

list is filtered to show active and published schedules. It's also sorted by last modified date, from the most recent to the

oldest. You can quickly view if the schedule is used or not in requisitions.

When you click on a shared schedule, you can view the details of the schedule such as interview slots, associated

requisitions, schedule type, location details, settings.

You can create a shared interview schedule. You can create a shared schedule using a template or create it from scratch

using a blank form. When you’re done creating the shared schedule, it’s automatically activated.

This helps hiring teams quickly reach candidates through their preferred channels while making interactions between

recruiters and talent faster and more personal. Communications are automatically tracked, giving recruiting teams full

visibility into the engagement history with each candidate.

If your organization enabled Two-Way Communication, you can create an email or text message to start a conversation

with an external or internal candidate about their job applications, interviews, job offers, or have any casual conversation

with them.

A Messages tab is available in candidate job applications, prospect records, candidate profiles, candidates in candidate

pools. The tab contains two sections:

Oracle Recruiting Assistant (ORA) is a 24/7 chat bot that helps candidates find the right jobs, get answers to their

questions, view job recommendations based on their resumes, check job application status, and receive contextual

process. The recruiting team also benefits from these capabilities by having more qualified candidates due to the

prescreening process, and saving time when ORA engages candidates and answers their job-specific questions.

With this enhanced skill:

interview schedules.

join a talent pool to get regular updates on potential roles.

You can set up hiring events for your organization so that users can create and manage hiring events aimed at building

talent pipelines and bolstering your organization's brand image. Once you've completed the steps below, users with the

that all hiring events that either already exist in the application or those that will be newly created are fully indexed

for search. Specify “fa-hcm-irc-hiring-events” in the Index Name to Reingest field.

Related Topics

•

What are scheduled processes?

•

Configure Event Location Search

Offering: Recruiting and Candidate Experience

Functional Area: Candidate Experience

Task: Job Application Flow Configuration

Create an Event

•

Format an Event

•

Create an Application Flow

Create Event Categories Using Lookups

You create event categories to group different types of events. For example, you could have categories for university

hiring events, campus hiring events, diversity hiring events.

Events need to be assigned to categories. Categories that have been assigned to events should not be deleted. By

default, these two categories are available:

Functional Area: Recruiting and Candidate Experience Management

Task: Recruiting and Candidate Experience Lookups

Enable Events on External Career Sites

Offering: Recruiting and Candidate Experience

Functional Area: Candidate Experience

Task: Career Sites Configuration

Assign Event Roles and Privileges

You need to assign roles and privileges to existing or new user roles so that they can view or manage the hiring events

aspects of the event such as dates, locations, and invite candidates to the event.

Grant these privileges to event users so they can add a set of questions to the event registration flow.

registered has been canceled. You should configure the notification prior to canceling an event.

activities. You should configure the notification prior to sending messages to event audience members.

should configure the notification prior to posting an event so that candidates receive the notification once they

register to the event.

registered has been updated. You should configure the notification prior to updating an event.

the event overview page. These metrics display after an event has started.

Any changes you make here affect only new events going forward.

Offering: Recruiting and Candidate Experience

Functional Area: Recruiting and Candidate Experience Management

Task: Enterprise Recruiting and Candidate Experience Information