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MHODS Transaction Guide
Contents
Note: This table of contents allows a user to quickly access specific areas of
the guide. Users can click on an entry or page number to jump to that area.
Introduction: How to use the MHODS Transaction Guide ................................................. 4
What is the MHODS Program? ............................................................................................ 5
Which homes are eligible? .............................................................................................. 5
Important tips .................................................................................................................. 5
Where to obtain your required county tax certification .................................................... 6
Types of transactions and quick reference ........................................................................ 7
Supporting notarized affidavits ....................................................................................... 9
Transaction forms and instructions ................................................................................. 9
Tips for Form 2952 ........................................................................................................10
Demolished and converting to storage...........................................................................13
Right of survivorship ......................................................................................................13
Deceased owner ...........................................................................................................13
Power of attorney ..........................................................................................................13
Signing on behalf of a trust ............................................................................................13
Divorce ..........................................................................................................................13
Security interest holder release .....................................................................................13
Adding or removing a security interest holder ................................................................14
Converting from personal property to real property ........................................................14
Removing the home from real property back to personal property .................................14
Manufactured Home Communities (MHC) and abandoned homes ................................14
Repossession ................................................................................................................15
Moving a home with required trip permit(s) ....................................................................15
How to submit an application .............................................................................................15
With the county assessor ..............................................................................................15
With the Building Codes Division ...................................................................................16
Online ............................................................................................................................16
Mailing your application .................................................................................................16
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MHODS Transaction Guide
Frequently asked questions ...............................................................................................18
Has my home ever been moved before or is there a record of the de-titling? ................18
My lender is requiring an inspection; does the State of Oregon do this? ........................18
My lender is requiring tie-downs; do I have to install them? ...........................................18
Can I sell and move an old home? ................................................................................18
Do you process titles for park models? ..........................................................................18
Can I get a replacement HUD label? .............................................................................18
What is a HUD home data plate? ..................................................................................19
Can I get a replacement of a HUD home data plate? .....................................................19
I am having difficulty getting a signature of an owner; what can I do? ............................19
What does right of survivorship mean? ..........................................................................19
What is an MCO and MSO? ..........................................................................................20
What ownership documents can be found in the MHODS database? ............................20
How do I find a home ownership document in the MHODS database? ..........................20
How do I upload documents to my application? .............................................................22
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MHODS Transaction Guide
Introduction: How to use the MHODS
Transaction Guide
To avoid reading parts of the guide not related to your transaction and prevent unnecessary
submittal delays caused by missing or incomplete forms, we encourage you to read all
instructions thoroughly that apply to your specific transaction type.
1
Go to What is the MHODS Program?
• It is highly recommended you read this section first as it relates to
every transaction submittal.
Page
5
2
Go to Types of transactions and quick reference.
• Review the table to identify the type of transaction you want to submit
and the form(s) required.
Pages
7-8
3
Go to Transaction forms instructions.
• Scan the list for specific instructions that apply to the transaction and/or
forms you will be using to complete your application.
Pages
9-10
4
Go to How to submit an application.
• This section lists several submittal options. Select the one that meets
your needs and preferences.
Pages
15-16
5
If your application is approved, you will receive a manufactured structure
ownership document in the mail.
• If your application cannot be processed for some reason, you will be
contacted by email or phone requesting the information or form needed
to complete the processing of your application and approval.
Additional resources:
• MHODS website: mhods.oregon.gov
• MHODS email: [email protected]
• MHODS main line: 503-378-4530
Legal disclaimer: The Building Codes Division and MHODS Program staff members are
unable to provide legal advice regarding your home ownership. This includes choosing a
type of transaction, how to obtain signatures, or disputes between owners. For more
information, visit the FAQ section.
This transaction guide may be updated as necessary. The current version can be found at
oregon.gov/bcd.
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MHODS Transaction Guide
What is the MHODS Program?
The Manufactured Home Ownership Document System (MHODS) is a database of recorded
ownership records using information collected from transaction applications submitted on forms
considered acceptable by the state’s MHODS Program. The Building Codes Division (BCD) has
maintained MHODS since the Department of Motor Vehicles (DMV) stopped issuing titles on
May 1, 2005, for homes that are personal property and when issuance of a title ceased and
was replaced with an ownership document. A copy of the ownership document (not a title) is
provided to structures that meet MHODS Program criteria. The document contains, but is not
limited to, records of ownership, security interest holders, and the location of the manufactured
home in Oregon.
Which homes are eligible?
For a structure to be included in the MHODS database, it must meet the program’s eligibility
requirements. Refer to the table below to determine if your structure is eligible. If a structure is
not eligible, it cannot be recorded and your transaction fee will be refunded.
Eligible
NOT Eligible
• Manufactured homes
Residential HUD structures constructed
after June 15, 1976
• Mobile homes
Residential structures constructed
between Jan. 1, 1962, and June 15,
1976, AND that meet the requirements
of the Oregon Mobile Home Law in effect
at the time of construction
• R
esidential trailers
Residential structures constructed before
Jan. 1, 1962
• Oregon Residential Prefabricated
Structures
(must have an Oregon gold seal)
• Park model recreational vehicles
Defined as vehicles with a single
chassis mounted on wheels, more than
8.5 feet in width, less than 400 square
feet in gross area, and designed for use
as temporary living quarters. (ORS
803.036)
• Homes converted to real property
Manufactured homes that are deeded
within a county and taxed as real
property
• Demolished, converted, or moved
homes
Homes that were demolished,
converted to storage, or moved out of
state
Important tips
• Please verify your email and phone contact information. If there are issues with your
documentation, you will be notified by MHODS Program staff. It is important to
immediately respond to any request for additional information or documentation. Email
contact information works best because it is not uncommon for calls from the state
phone system to be blocked as spam, or for staff members to be unable to leave a
phone message because a voice mailbox is full or not set up.
• We encourage you to send copies of all forms and the county tax certification. Please
keep the originals as you may need to refer to them if we contact you for additional
information. Once transactions are scanned into the MHODS database the
originals/copies we received are destroyed. We can produce copies of the scanned
forms, but not the originals.
• Applications are processed on a first-come, first-served basis. We cannot expedite your
application.
• Every application requires at least one county tax certification and at least one form.
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MHODS Transaction Guide
• A signature is required from anyone who has or will have an interest in the home. If
someone is unable to sign (due to death, divorce, etc.), an affidavit is required to explain
why and who is signing for them. A signature or affidavit must be on one of the provided
forms.
• We accept e-Notary and other electronic signatures.
• Processing times fluctuate throughout the year and can take as much as 30 days. Time
also varies between the online process and between participating counties and state
offices. Allow at least 15 days before inquiring about the status of your application. You
can check the status of your application by looking online to see if the changes have
been made. Read How do I find a home ownership document in the MHODS database
under frequently asked questions.
• If you have inherited a home and plan on selling it, you can simply file one transaction
and fee with the appropriate forms. The transaction will show that the home has
transferred to you and is being sold to a new owner.
• If there is a gap in ownership records, you can file one transaction with all appropriate
forms to make the records current. The transaction will reflect all changes in ownership.
Where to obtain your required county tax certification
A county tax certification is required and MUST be included with all applications.
Your application will not be processed without this document. NO EXCEPTIONS.
The county tax certification is NOT the annual property tax statement. This is a special
document issued by your county assessor and will have an expiration date. (Note: BCD offices
do not issue county tax certifications.)
• If the home is moving to a different county within Oregon, a tax certification is required
from EACH county.
• You must get this document regardless of whether or not you pay or owe property taxes
on your home.
• Brand new homes, even though they have never been taxed, also require this
document.
• Prepare all the necessary forms for your transaction before you request the county tax
certification. The county assessor may request copies before they will issue you a
county tax certification.
• County tax certifications have an expiration date. Your application must be submitted
and processed BEFORE THE EXPIRATION DATE. If the certification has expired, the
application will be rejected, even if it was mailed before the expiration date.
• We encourage you to submit your application immediately upon receiving your county
tax certification. Allow a minimum of two weeks for timely processing of your application
and payment.
• If the transaction cannot be completed before the expiration date on the tax certification,
you must obtain a new county tax certification.
In our experience, the primary cause of a rejected application is a missing county tax
certification. If you do not have a county tax certification, then you are not ready to submit
your application. For a list of county assessors, visit the resources section of
mhods.oregon.gov.
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MHODS Transaction Guide
Types of transactions and quick
reference
Transactions
Required forms
Fees
1
Record ownership for new homes (not
currently in MHODS database)
Newly built home being registered to the first
owner
Home recently removed from an exempt
status such as real property
Used home being moved to Oregon from
another state
• County tax
certification
• Form 2952
• MCO (new
homes only)
• Trip permit
$55
$5 per section
2
Changing ownership (currently in MHODS
database)
Adding a new co-owner
Removing an existing owner
Legal name change of existing owner
Recording ownership resulting from sale or
inheritance
•
County tax
certification
• Form 2952
$55
3
Ownership changes by death of owner(s)
Includes death of owner with two or more
owners of record without right of survivorship;
conditions: with probate or without probate
• County tax
certification
• Form 2952
• Form 5177 (with
probate)
• or Form 2946
(without probate)
$55
4
Death of single owner
Two or more owners of record with right of
survivorship
• County tax
certification
• Form 2952
• Form 5221
$55
5
Moving a home with an ownership change
• County tax
certification(s)
• Form 2952
$55
$5 per section
6
Moving a home without an ownership change
(Form 2952 is not required)
• County tax
certification(s)
• Form 5225
$5 per section
7
Security interest holder
Adding, assigning, subordinating, or releasing
security interest
(If no change in ownership is required, Form
2948 should be used instead of Form 2952.)
• County tax
certification
• Form 2952
• or Form 2948
$55
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MHODS Transaction Guide
Transactions
Required forms
Fees
8
Recording manufactured home as real
property
(With ownership transfer)
• County tax
certification
• Form 5176
(notary required)
• Form 2952
$55
9
Moving a new home directly to real property
(Needs trip permit only)
• County tax
certification
• Form 5225
$5 per section
10
Recording an existing manufactured home as
real property
(Without ownership transfer)
• County tax
certification
• Form 5176
(notary required)
• No fee (unless
online)
No fee required
11
Removing home from county deed records
(Establishing home as personal property)
• County tax
certification
• Form 5175
(notary required)
• Form 2952
$55
12
Home no longer habitable
(Damaged beyond repair, demolished,
converted to storage)
• County tax
certification
• Form 2952
• No fee (unless
online)
No fee required
13
Abandonment of manufactured home
• County tax
certification
• Form 2951
• Form 2952
$55
14
Repossession of manufactured home
• County tax
certification
• Form 3926
• Form 2952
$55
15
Trust
(Adding or removing home into or from a trust)
• County tax
certification
• Form 2952
• Form 5221
$55
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MHODS Transaction Guide
Supporting notarized affidavits
Affidavit types
Required forms
1
• Affidavit to Establish Ownership of a Manufactured
Structure
Required when you are unable to obtain a signature of a
person or party having interest in the home.
The required documentation section is mandatory
• Form 2947
2
• Affidavit in Support of Change to a Manufactured
Home
Required if ownership change involves divorce, right of
survivorship, trust, or power of attorney.
• Form 5221 (submit
one for each owner
or security interest
holder)
Transaction forms and instructions
Form name
Form number
1
County tax certification
Required for all applications; refer to Where to obtain your
required county tax certification
• Obtained from the
county
2
Manufacturer’s Certificate of Origin (MCO)
Also known as the Manufacturer’s Statement of Origin
(MSO); Form 2952 must be submitted with the MCO
• Obtained from dealer
or manufacturer
Only required for
new homes
3
Manufactured Home Ownership Document Application
• 2952
4
Affidavit in Support of Change to a Manufactured Home
• 5221
o notary
required
5
Affidavit of Transfer of Interest by Interest by Probate or
Small Estate
• 5177
o notary
required
6
Affidavit of Transfer of Interest by Inheritance Without
Probate
• 2946
o notary
required
7
Manufactured Structure Security Interest Change
• 2948
8
Application for Recording Manufactured Home as Real
Property
• 5176
o county seal
required
o notary
required
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MHODS Transaction Guide
Form name
Form number
9
Application to Remove Manufactured Home From
County Deed Records
• 5175
o county seal
required
o notary
required
10
Abandonment Affidavit for Manufactured Homes
• 2951
o notary
required
11
Manufactured Home Affidavit of Repossession
• 3926
o notary required
12
Affidavit to Establish Ownership of a Manufactured
Structure
• 2947
o notary
required
13
Manufactured Home Trip Permit Application
For use when form 2952 is not required
• 5225
To access a list of transaction types, information, and printable forms, visit
BCD forms and
applications.
Tips for Form 2952
Sections
Tips
Section 1: Nature of filing
• Tell us what you are
trying to accomplish.
Check all that
apply.
Section 2: Applicant information
• You must select an
applicant type (e.g.,
Owner/Buyer).
• Contact information
must be legible and
current for our office
to be able to contact
you if there are
questions regarding
your transaction.
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MHODS Transaction Guide
Sections
Tips
Section 3: Home information
• Information in bold is
required, such as #
of sections and
roofing type (marking
as unknown is not
acceptable)
• You must include the
home ID. This
information is found
on a label affixed to
the home.
• If there is no home
ID, select the
appropriate reason
(e.g., New Home).
• Homes built after
1976 will have a
HUD number.
• Indicate N/A if the
application does not
involve a sale.
Section 4: Dealer information
• If there is no dealer,
leave this section
blank.
• All applicants,
sellers, and buyers
must include an
email address and
phone number.
• By signing this
section, a dealer
agrees to the
acknowledgements
listed on this page.
Section 5: Home location
• If the home is being
moved to a new
location, select the
appropriate check
box.
• The new address
and transporter name
is required.
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MHODS Transaction Guide
Sections
Tips
Section 6: New owner acknowledgement
• All applicants,
sellers, and buyers
must include an
email address and
phone number.
• The new ownership
document will be
sent to the mailing
address provided for
New Owner 1.
• By signing this
section, you
agree to the
acknowledgements
listed on this page.
Section 7: New security interest holders
• This section is used
to list any security
interest holders for
the home (if
applicable).
Section 8: Current owner acknowledgement
• This section must be
completed and
signed by the current
owners and security
interest holders (if
applicable).
• You must select to
either release or
retain interest.
• By signing this
section, you
agree to the
acknowledgements
listed on this page.
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MHODS Transaction Guide
Demolished and converting to storage
If you are demolishing your home or converting it to storage, your local building and planning
department may require a special permit. Check with them; BCD does not issue those permits.
Do not forget to also mark the “demolition” or “converted to storage” check box in Section 1.
Right of survivorship
Two or more owners can select “right of survivorship” on Form 2952. You cannot select “right of
survivorship” if there is only one owner. MHODS cannot specify percentage share of ownership.
For example, MHODS cannot show that Owner A owns 80 percent of the home and Owner B
owns 20 percent. If you are listed as an owner, you may be jointly liable for property taxes or
other financial obligations.
For more information on right of survivorship, go to the FAQ section
.
Deceased owner
If there is a deceased owner or co-owner, you will also need to include the appropriate affidavit
below. These affidavits explain why an owner is unable to sign. A separate affidavit is required
for each owner who is unable to sign. DO NOT SEND ANY death certificates, wills, or court
documents. (They will not be returned.)
• Form 2946: Affidavit of Transfer of Interest by Inheritance Without Probate
• Form 5177: Affidavit of Transfer of Interest by Probate or Small Estate
• Form 5221: Affidavit in Support of Change (used when there is Right of Survivorship with
two or more co-owners with at least one co-owner still living)
We cannot offer legal advice. It is up to you to select the form that best fits your
circumstances.
Power of attorney
If signing with the power of attorney (POA), you will need to complete Form 5221 and submit it
with your application. We will not accept other evidence; do not send us any POA
documents.
Signing on behalf of a trust
If signing on behalf of a trust, you will need to complete Form 5221 and submit it with your
application. We will not accept other evidence of signing authority; do not send us any
trust documents.
Divorce
If you were awarded the home in a divorce, you will need to complete Form 5221 and submit it
with your application. Do not send us any divorce documents.
Security interest holder release
A security interest holder is a person or business that has a legal financial claim on the home,
usually from obtaining a loan. To release a security interest holder, you will need to provide one
of the following:
• Form 2952: Manufactured Home Ownership Document Application
The release will need to be signed by the security interest holder in Section 8.
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MHODS Transaction Guide
• Form 2948: Manufactured Structure Security Interest Change
If there is no change to ownership, then a Form 2952 is not required.
• Other release documentation
A copy of the previously used DMV title in which the security interest holder has
released their interest on the back. Include with your Form 2952.
• Form 2947: Affidavit to Establish Ownership of a Manufactured Structure
If the options above cannot be provided, and you cannot find the security interest holder,
include this form with all necessary documentation and an explanation of why you were
unable to secure the release using the above methods.
Government agencies holding security interest cannot be removed using Form 2947.
Examples include the Oregon Department of Revenue and Veterans Affairs. MHODS
requires a direct notice from the agency. You must work with the agency to resolve the lien
before you submit your application to MHODS.
Adding or removing a security interest holder
To add a new security interest holder, use Form 2952 or Form 2948. If you are using Form 2948
and there are no changes to ownership, Form 2952 is not required.
Converting from personal property to real property
If you are recording the home as real property, complete Form 5176. If you are also changing
ownership or security interest at the same time, you will need to complete a Form 2952 and
include it with your application.
The county recorder must affix their stamp or seal in the upper right-hand corner of Form 5176
or provide a cover letter. When you get your county tax certification from the county assessor,
remember to let them know you are recording the home as real property.
If there is no change to ownership or security interest, MHODS does not need a Form 2952.
Removing the home from real property back to personal
property
If you are returning the home to personal property status, you will need to complete Form 5175
and include it along with Form 2952 with your application. This may be necessary if the home
has been sold to a new owner who will be removing it from the installed location.
Manufactured Home Communities (MHC) and abandoned
homes
If a home has been sold or obtained as part of the abandonment process, you will need to
complete Form 2951 and include it with your application.
Form 2952 will need to be completed to reflect the new owner(s), with the MHC as the seller in
Section 8. If the MHC will maintain ownership, list the MHC as the new owner on Form 2952.
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MHODS Transaction Guide
Repossession
If you are a security interest holder of record and are repossessing the home, you will need to
complete Form 3926 and submit it with your application. You must include a Form 2952 to
record any new owner(s).
If a security interest holder is taking ownership of a repossessed home, they will need to be
recorded as the new owner(s).
Moving a home with required trip permit(s)
If the manufactured home will be relocated during the transaction, a trip permit will need to be
requested on Form 2952. A trip permit is also required if a manufactured home is being moved
out of state if the home currently has an ownership document. Make sure you check the trip
permit box under Section 1. You will also need to provide the current location, new location, and
transporter information under Home Location in Section 5. The fee is $5 per section. (A double
wide would cost $10.)
If the home is moving from one Oregon county to another within Oregon, a county tax
certification will be required from both counties (i.e., your application will include two county tax
certifications).
MHODS trip permits are not required when:
• Moving a new manufactured home (i.e., there is no ownership document) to a
destination outside of Oregon
• The manufactured home is owned by the United States government
• The manufactured home is held as inventory by the manufacturer or a licensed
manufactured on a lot or temporary location
• Transporting a home to the dump or recycling facility to be demolished
How to submit an application
Once you have all your forms completed and together, it is time to submit your application.
Applications may be submitted through the local county assessor or to BCD directly.
With the county assessor
A county approved to act as the state’s agent can also process your application on behalf of the
division. For a list of approved counties that act as a BCD agent, visit:
https://www.oregon.gov/bcd/man-home-own/Pages/county-assessors.aspx
.
A local office that also provides the required county tax certification may offer convenience or
other advantages to you. In addition, a local office’s work volume and ability to resolve issues on
the spot may allow it to issue your new ownership document during your visit.
Local counties processing fees may vary from the state fee schedule. When contacting the
assessor for your county tax certification, ask about acceptable methods for submitting the
application and making payment.
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MHODS Transaction Guide
With the Building Codes Division
Note: We do not accept applications submitted by email.
Online
The quickest to submit applications is online
through the BCD program website –
https://aca-
oregon.accela.com/OR_MHODS/Default.aspx.
Payment is required at the time of submission.
Applications are typically processed within two business days.
The online application process works best if you use a web browser other than Google Chrome.
Although online submission and payment are an option, it is only recommended for those who
submit applications regularly, such as dealers and title companies, as it can be challenging to
maneuver through all the screens. Copies of all required documentation, including signed forms
and current county tax certification must be submitted as PDF files with your online application.
Detailed instructions on how to upload documents can be found on the MHODS website under
Resources.
Mailing your application
Oregon Building Codes Division (USPS only)
OREGON BUILDING CODES DIVISION
ATTN: MHODS PROGRAM
P.O. BOX 14470
SALEM, OR 97309
Note: The U.S. Postal Service does not deliver mail to the physical street address of the
Salem office listed directly below. You must use the P.O. Box address for U.S. Postal
Service delivery.
Oregon Building Codes Division (UPS, FedEx)
OREGON BUILDING CODES DIVISION
ATTN: MHODS PROGRAM
1535 EDGEWATER ST. NW
SALEM, OR 97304
In-person submittal: Applications are processed in the order they are received through the
various submittal methods. The Salem office is unable to provide same-day approval for in-
person submissions.
BCD Pendleton Field Office (USPS, UPS, FedEx)
OREGON BUILDING CODES DIVISION
ATTN: MHODS PROGRAM
800 SE EMIGRANT AVE., SUITE 360
PENDLETON, OR 97801
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MHODS Transaction Guide
Secure fax
Applications can be submitted using our secure fax:
503-947-2333.
Note: Applications sent to the secure fax are
received by the Department of Consumer and
Business Services (DCBS) Fiscal Section and then
after validating the payment, forwarded to the
MHODS Salem office for processing. Therefore, do
not contact the MHODS program staff to confirm if
your faxed application has been received.
Processing the payment can take up to a week.
Be sure to fax copies of all required application forms and your valid county tax certification.
If Form 2952 is not required, please include a cover sheet with your home ID number along
with your documentation.
Fees
Transaction
State fee schedule
Any changes to ownership or security interest
$55
Converting from real property to personal property
$55
Converting from personal property to real property
None (if no change to
ownership or security
interest)
Trip permit
$5 per section
• Contact the county directly about any fees it may have for issuing the tax certification.
• Many county assessors also act as our agents. They may be able to process your
application quicker than us, as well as address issues with your application on the spot.
Their transaction fees also may vary from ours, so ask about their fees when you contact
them for your county tax certification.
• There is no transaction fee to convert a home from personal property to real property, if
the ownership is not changing, or to record homes that are no longer habitable (e.g.,
destroyed, damaged, altered, or changed to storage units).
• If you are moving a home that does not have a change in ownership, only a trip permit
fee is required.
• Accepted methods of payments to state offices:
o Credit and debit cards accepted: Visa, MasterCard, and Discover
o Check or money order payable to Department of Consumer and Business
Services
o Cash (in person)
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MHODS Transaction Guide
Frequently asked questions
Has my home ever been moved before or is there a record
of the de-titling?
If your home is not in our database, most likely your home is real property so we would have no
records. Our database only contains information on homes that were personal property as of
February 2017. We caution that records for older homes in our database may be incomplete. In
some instances, it is not always possible to determine if the home has ever been moved or
recorded as real property. It is best to work directly with the county assessor to resolve these
matters, as they are the best source for guidance for structures in their jurisdiction.
For brand new homes being installed in Oregon, a homeowner may choose to have the home
recorded as real property with the county assessor using Form 5176 without being added to our
database. Some counties may require a home be recorded in MHODS before converting it to
real property. We recommend checking local requirements with your county assessor.
My lender is requiring an inspection; does the State of
Oregon do this?
No, the state does not provide inspections for home loans. We also cannot provide a referral.
Ask your lender who they recommend.
My lender is requiring tie-downs; do I have to install them?
Manufactured homes installed after 2010 require tie-downs. Homes installed before 2010 may or
may not use tie-downs. The state does not require retrofitting a home with tie-downs unless it is
relocated to a new site. However, a lender may require retrofitting as a condition to secure a loan.
Can I sell and move an old home?
Yes, you can change ownership and move the home. You will want to consult the local planning
office for the new location because many jurisdictions will not allow homes built before the HUD
standard (before June 15, 1976) to be installed in their area.
Do you process titles for park models?
No, MHODS no longer handles park model homes. Contact Oregon Driver and Motor Vehicle
Services (DMV) at 503-945-5000, or online at oregon.gov/odot/dmv
, for assistance in
determining if your park model home is eligible to receive a title.
We cannot comment on, nor do we have any knowledge of DMV’s procedures, forms, or
policies for recording ownership or security interests related to park models. Structures that do
not meet MHODS Program criteria are labeled “inactive” in our system. Applications related to a
park model cannot be accepted and your money will be refunded.
Can I get a replacement HUD label?
A manufactured home built after June 15, 1976, will have HUD labels. Physical HUD labels
cannot be replaced. HUD label numbers are listed on the ownership document if they were
included in an application.
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You can request a letter of label verification from the Institute for Building Technology and
Safety (IBTS). A letter of label verification provides the HUD label number, serial number, date
of manufacture, plant location, and the location of the home’s first destination. It is generally
accepted in place of HUD labels. You also may contact IBTS’ Label Department at 866-482-
8868 or email
[email protected]. IBTS is a contractor for HUD.
What is a HUD home data plate?
Information on a manufactured home can be found on the data plate, an 8.5-by-11-inch paper
typically attached inside the kitchen sink cabinet. Other possible locations include other kitchen
cabinets, utility room cabinets, or bedroom closets. The data plate will have the following
information:
• Manufacturer
• Energy efficiency
• HUD number
• Serial number
• Build date
• Snow load
• Model designation
• Major appliances
Can I get a replacement of a HUD home data plate?
Yes. Replacement data plates can only be obtained by contacting the Institute for Building
Technology and Safety (IBTS) at 703-481-2000. You must know either the HUD label number or
serial number for the home. IBTS charges for this service; contact IBTS directly about the fee.
Only manufactured homes built after June 15, 1976, will have a data plate. If you cannot find the
data plate or the HUD label number, and you have no other documentation (e.g., an owner’s
manual), check for the serial number. It is stamped on the outside of the metal cross member
running from sidewall to sidewall at the hitch-end of the home. To be able to see the stamp, you
will need to remove the skirting or have underfloor access.
I am having difficulty getting a signature of an owner; what
can I do?
If the current owner of record cannot be found to release their interest, and you do not have the
previously used DMV title in which the owner(s) or security interest holder(s) released their
interest on the back, or a signed bill of sale, then you will need to include Form 2947 with Form
2952.
What does right of survivorship mean?
Two or more owners can select “right of survivorship” on Form 2952. Two owners would then
own the home jointly 50/50. Three owners, would own the home 33/33/33. If you are listed as an
owner, you may be jointly liable for property taxes or other financial obligations.
MHODS cannot offer legal advice as to why you may or may not want to select “right of
survivorship.” You may wish to consult an attorney. You cannot select “right of survivorship” if
there is only one owner.
MHODS cannot specify a percentage share of ownership. For example, MHODS cannot
show Owner A as owning 20 percent of the home and Owner B owning 80 percent.
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MHODS Transaction Guide
What is an MCO and MSO?
A Manufacturer’s Certificate of Origin (MCO) and a Manufacturer’s Statement of Origin (MSO)
are phrases that refer to the same document, in which the manufacturer establishes the origin
and original ownership of the structure. An MCO/MSO is used in the initial sale and transfer of
the structure to the dealer, so it is not something typically seen by most consumers.
What ownership documents can be found in the MHODS
database?
Manufactured home ownership documents in our database are public record. Our database
primarily contains homes that were personal property and successfully transferred into the
MHODS software implemented in February 2017. Homes that moved out of Oregon before
February 2017, or went directly into real property from the manufacturer, most likely will not be
in our database. Personal property homes that later transitioned to real property may be in our
database but are labeled as inactive.
If the home you are researching is real property, we recommend you contact your county
assessor for assistance.
How do I find a home ownership document in the MHODS
database?
The following instructions will help you navigate MHODS.
Tips:
• When searching, be sure to clear the search fields between
each attempt.
• MHODS works best in web browsers other than Google Chrome.
Instructions
Example
1. Mouse over the yellow
“Search” block at the top
of the Oregon
Manufactured Home
Ownership Document
System (MHOD) website.
2. Select the search type
from the drop-down list:
• General Search
• Search by Address
• Search by Contact
General Search is the
default and is
recommended.
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MHODS Transaction Guide
Instructions
Example
3. To search by home ID or
address:
• Enter the six digit
home ID in the
“Record Number”
field.
or
• For addresses, it is
best to enter less
information. Use just
the street number and
the first three
characters of the
street name.
Example:
140 Barger Street, Space B-
80, Anytown, Oregon
Under “Street No.” enter 140
in the “From” field.
Under “Unit No.” enter %80%
(The % symbol is a wild card.
Do not put in B-80, or B 80,
or B80.)
Select “Search” and
follow the prompts.
4. To search by owner
name, instead of
selecting “General
Search” in Step 2, select
“Search by Contact.”
The less-is-more
approach also applies
here. For example, if the
owner is Jane Smith, then
in the “Individual/
Name of Business” field
enter the last name
“Smith” followed by a
comma and a space.
Then type the first two
letters of the owner’s first
name – “Ja” – followed by
the wild card symbol “%”.
For common names, try
adding the city to narrow
your search results.
Select “Search” and
follow the prompts.
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MHODS Transaction Guide
How do I upload documents to my application?
Instructions
Example
1. You must first log in.
After you are logged in,
mouse over the yellow
“Search” block at the top
of the Oregon
Manufactured Home
Ownership Document
System (MHOD) website.
2. Select the search type
from the drop-down list:
• General Search
• Search by Address
• Search by Contact
3. Search for a document
by entering the record
number or a partial
address. Note: The best
way to find information is
to use less information in
your search.
Tips:
Enter the permit/
application number with
the dashes, leaving out
any extensions such as -
USED, -NEW, and -TRIP.
When using the address
search, type just the
street number and the
first three characters of
the street name followed
by the wild card symbol
“%”.
You can also search by
the DMV X-Plate Number.
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MHODS Transaction Guide
Instructions
Example
4. If only one record
matches your search, it
will automatically open to
that record. If more than
one record matches your
search, you will need to
select the blue record
number hyperlink to open
the record you want.
5. Once your record is
loaded, go to “Record
Info” and select
“Documents
Upload/View.”
6. Select the “Add” button
to start an upload.
IMPORTANT NOTE: PDF
files are preferred for
upload, while file types
ending in html, htm, mht,
and mhtml are
disallowed. The maximum
file size allowed is 80 MB.
7. A pop-up will appear.
Select the “Add” button in
this pop-up to locate your
document.
Note: Only one document
file can be uploaded at a
time. You will need to
repeat this process to add
each additional
document.
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MHODS Transaction Guide
Instructions
Example
Tip: Double-check that
your document(s) have
uploaded successfully. If
you see “Pending”
instead of “Actions” listed
under the Action
category, the document
did not upload correctly.
Try uploading the
document using a
different web browser.
The MHODS website
works best in browsers
other than Google
Chrome.
