Specific Instructions for filling out form
DD FORM 2345
MILITARILY CRITICAL TECHNICAL DATA AGREEMENT
TABLE OF CONTENTS
BLOCK 1 Type of Submission
BLOCK 2 Entity or Individual Data
BLOCK 3 Data Custodian Information
BLOCK 4 Description of Relevant Business Activity U.S.
BLOCK 4 Description of Relevant Business Activity - Canadian
BLOCK 5 Citizenship/Residency Status/Contractor Acknowledgement
BLOCK 6 Contractor Certification
BLOCK 7/8/9 JCP Use Only
DoD Training Requirement/ Supporting Documentation
DDTC/Export License Documentation
Submitting the DD Form 2345
DD FORM 2345
MILITARILY CRITICAL TECHNICAL DATA AGREEMENT
Purpose of Agreement and Specific Instructions
Certification is required per DoDD 5230.25 if you need to handle/access DoD/DND unclassified
export controlled technical information for the following purposes:
1. DoD solicitations that involve access to export-controlled technical information
2. Conference/meeting attendance where export-controlled information will be shared
3. U.S. Export-controlled technical information exchange between vendors
4. Obtain Request for Proposal (RFP) details involving export-controlled information
5. DoD Research/Development projects involving export-controlled information
6. To participate in a Directly Arranged Visit (DAV) (Canada to U.S. or U.S. to Canada)
Requirements Prior to Submitting a JCP Application
1. You must have a DUNS number SAM Webform : Home (dnb.com)
2. You must be registered in SAM https://sam.gov/content/home
3. You must have an active Cage Code and all information current https://cage.dla.mil/
4. You must be a Canadian or U.S. owned company
5. The Data Custodian must be a Canadian or U.S. citizen
6. You must complete Proper Handling of Export Controlled Technical Data training
https://www.dla.mil/HQ/LogisticsOperations/EnhancedValidation/
7. You must complete NIST assessment in SPRS Supplier Performance Risk System (disa.mil)
BLOCK 1 - TYPE OF SUBMISSION (CHECK ONLY ONE BOX)
BE ADVISED: Blocks 1 through 3 and 5 through 9 are the same for U.S. and Canadian vendors, except
as noted. Block 4 is different for U.S. and Canadian Vendors as indicated in the instructions herein.
INITIAL SUBMISSION:
Check if this is the first-time request for certification under the JCP.
REVISION:
Check if you are revising any information on an active application, to show revised
information, such as:
- Name of the Entity (Block 2a)
- Address (Block 2b)
- CAGE/NCAGE Code (Block 2d)
- Data Custodian (Block 3a)
- Phone (Block 3b)
- Data Custodian Email (Block 3d)
- Relevant Business Activity (Block 4)
- Contractor Certification (Blocks 6a-6d)
NOTE: When there are any changes to your entity's status or data during the certification period, you
must notify the JCP Office, by submitting a REVISION to your DD Form 2345, along with supporting
documentation.
BE ADVISED: Any time there is a change of the data custodian (Block 3a), then the "Introduction to
Proper Handling of DoD Export-Controlled Technical Data", training must be completed by the new
data custodian.
FIVE-YEAR RENEWAL:
Check this box only if the company’s 5-year certification is going to expire or has
expired.
Renewal requests may be submitted up to 120 days prior to certification expiration.
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BLOCK 2 ENTITY or INDIVIDUAL DATA
Block 2a [NAME] (MANDATORY)
This must match exactly as recorded in the CAGE/NCAGE database, and on any
supporting documentation you will be providing with your completed form.
CAGE verification Link (for U.S. companies): may be done at: https://cage.dla.mil
NCAGE verification Link (for Canadian entities) may be done at:
https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
For Entities: enter the full legal business name or institution name.
For an Individual: enter your full name as it appears on your documentation.
Block 2b [ADDRESS] (MANDATORY)
The address entered must be the physical address of the company and has to match
what is in CAGE.
The address must match exactly your entity’s address as recorded in CAGE/NCAGE
database (See links above).
A P.O. Box cannot be used as a physical address
If used for mailing purposes, enter the mailing address separately, in Block 2b
Submit only one DD Form 2345 per CAGE CODE physical address
Block 2c. Leave blank (UNLESS):
You are a university, college or higher learning institution applying for DOD export
controlled technical information access for research/development purposes. This office
must be the “Office of Research and Grants”, or the equivalent office at the university,
college or higher learning institution that performs this function.
Block 2d. [CAGE CODE] (MANDATORY)
Enter your entity’s CAGE / NCAGE Code associated with your location. CAGE website:
https://cage.dla.mil/search
Your CAGE Code must reflect an active status on the CAGE website prior to JCP
submission
The JCP Certification covers all employees working at the CAGE Code location -
Company must have a DUNS number: DUNS Link:
https://www.dandb.com/product/companyupdate/companyupdateLogin?execution=e1s1
Any Canadian applicant intending to do business with the U.S. Federal Government
must have a DUNS number
U.S. JCP applicants must have a current registration in System for Award
Management (SAM) prior to JCP submission. Any Canadian applicant intending to do
business with the U.S. Federal Government must also be registered in SAM
Please to log into SAM and review your registration information. SAM Link:
https://sam.gov/
Entities are responsible for ensuring that their information is current and correct
in SAM and must routinely review such information for accuracy.
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BLOCK 3 DATA CUSTODIAN or current EXPORT CONTROL SECURITY MANAGER
Entities or individuals applying for certification must designate one (1) person by name to act
as the Data Custodian or the current Export Control Security Manager for the entity.
There can be only one Data Custodian per physical location CAGE Code.
This person who will be the sole individual responsible for downloading, receiving,
disseminating, or sharing any DoD unclassified export controlled technical information to qualified
(certified) U.S. or Canadian contractors under the provisions of the DoD export control law.
Block 3a [NAME] (MANDATORY)
This must be the name of the Data Custodian
Block 3b [TELEPHONE NUMBER] (MANDATORY)
This must be a complete phone number where the Data Custodian can be reached.
Block 3c [TITLE] (MANDATORY)
This must be the title for the Data Custodian listed in Block 3a. (A Canadian Citizen may not be
a U.S. vendor’s Data Custodian, nor may a U.S. Citizen be a Canadian vendor’s Data
Custodian)
Block 3d [EMAIL] (MANDATORY)
This must be the email address of the individual in Block 3a where the Data Custodian will
receive DOD unclassified controlled technical information and will be responsible for its further
dissemination.
Block 3.1.a [NAME] (NOT MANDATORY)
Put NA in this block is there is no name of the Alternate Data Custodian.
Block 3.1.b [TELEPHONE NUMBER] (MANDATORY if 3.1.a is filled out)
This must be a complete phone number if there is an alternate Data Custodian.
Block 3.1.c [TITLE] (MANDATORY if 3.1.a is filled out)
This must be the title for the alternate Data Custodian listed in Block 3.1.a. (A Canadian Citizen
may not be a U.S. vendor’s Alternate Data Custodian, nor may a U.S. Citizen be a Canadian
vendor’s Alternate Data Custodian)
Block 3.1.d [EMAIL] (MANDATORY if 3/1/a is filled out)
This must be the email address of the individual in Block 3a where the Alternate Data
Custodian will receive DOD unclassified controlled technical information and will be responsible
for its further dissemination .Back to Table of Contents
BLOCK 4 U.S. DESCRIPTION OF RELEVANT BUSINESS ACTIVITY (CANADA TO FOLLOW)
You must provide a CONCISE response to the items listed below. This will assist the U.S. or
Canadian Government agency controlling the information in determining whether the DOD
unclassified export controlled technical information you request is relevant to your stated
business activity.
Include the following information in your resubmission:
(NOTE: Failure to provide this information may result in your JCP application being delayed or denied.)
Specifically address the following areas:
1. Indicate if you are a Prime Contractor or a Sub-Contractor (If applicable)
Example: We are a Prime Contractor
2. If a Sub, we will need the Prime’s CAGE Code who holds a JCP certification
Example: We are a Sub-Contractor to XXXXXXXXXXXXXX (CAGE#####)
Example: We are either a Prime Contractor or Sub Contractor.
3. Describe what you do: (i.e.: I am a manufacturer, distributor, data broker, consultant, other)
Example: We are a manufacturer, we are a distributor, I am a data broker, I am a consultant, we are a
University, (If other please specify). The DD2345 answer must match with what is in SAM.
4. Describe what type(s) of equipment/material/service do you manufacture/provide:
Include commodity, NAICS (North American Industry Classification System) or associated FSC
(Federal Supply Class) if known.
Examples:
We manufacture widgets related to NAICS ####### (XXXXXXXXXX)
We provide widgets related to NAICS ####### (XXXXXXXXXXX)
We provide widget services related to NAICS ####### (XXXXXXXX)
We are a public research university, that is DOD funded (Grant #) to conduct research on
widgets.
NOTE: You do not need to list ALL NAICS’s or FSC’s.
5. If you are a Non-manufacturer, please provide the CAGE and company name(s) of the
manufacturer(s) that produces your product.
6. Is your equipment/material/service related to the United States Munitions List (USML) or
Commerce Control List (CCL)?
If yes, state what category.
See United States Munitions List (USML) for list of categories
https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=&SID=70e390c181ea17f847fa696c47e3140a&mc=true&r=PART&n=pt22.1.121
See Commercial Control List (CCL) for list of categories
https://www.bis.doc.gov/index.php/regulations/commerce-control-list-ccl
Examples:
Yes, our (equipment/material/service) is related to USML Category (##)
Yes, our (equipment/material/service) is related to CCL Category (##)
No, our (equipment/material/service) is not related to USML
No, our (equipment/material/service) is not related to CCL
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No, our (equipment/material/service) is not related to USML or CCL
7. Are you registered with DDTC?
If you provide or handle USML items you are required to register with Directorate of Defense
Trade Controls (DDTC) per the ITAR.
If yes, state so and provide documentation in your submission. (Check link above for applicability)
If No, explain why not.
Example: Yes, we have attached a copy of our DDTC registration letter.
Example: No, we are not registered with Directorate of Defense Trade Controls.
Contact Department of State information regarding International Traffic in Arms Regulations (ITAR):
URL: https://www.pmddtc.state.gov/
8. Do you possess an Export Control License?
If yes, please state so and provide documentation in your resubmission.
If No, state why not
Example: Yes, we have attached a copy of our current Export Control License
Example: No, we do not have an Export Control License as we do not export our product to foreign
entities
9. State your purpose for a JCP certification for Export Control access:
(Bid on DOD solicitations, exchange of data, conference attendance, research and development, other?)
Examples:
We wish to Bid on DOD Solicitations with export controlled technical information packages.
We need to exchange export controlled technical information with a XYZ Corp who is a JCP
certified entity,
We wish to attend conferences/workshops/symposiums where export controlled technical
information is shared,
We are required to perform DOD research and development on the XYZ project, grant #000000
(if other please specify)
We plan to attend the Widget Conference on April 1, 2025 where export controlled technical
information will be discussed/shared
10. State specifically what system you require access to:
(SAM.gov, DIBBS, DTIC other, none?) If DIBBS, provide your USER ID.
Examples:
We require access to SAM.gov (Act No. ########) https://sam.gov/
We do not require system access (or if something else please specify)
11. Indicate who is requiring you to obtain a JCP Certification (Prime, Subprime, Govt.
Contract Specialist, Conference, etc.)
Example: JCP Certification required by XXXXXXXXXXXX, POC: XXXXXXXXXX, Phone: ########,
Email: XXXXXXXXXX.
NOTE: This is not the entity applying for certification. If you have no Government Agency requestor,
please state so
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EXAMPLE OF BLOCK 4 ITEMS 111 modify as needed
We are a Prime Contractor. We manufacture items for the DOD related to NAICS #######. Yes, our
(equipment/material/service) is related to USMLCategory (##). Yes, we have enclosed a copy of our DDTC
registration letter with our submission. Yes, we have attached a copy of our current Export Control License. We
wish to Bid on DOD solicitations, or We need to exchange data with a JCP certified entity or We wish to attend
DoD conferences / workshops / symposiums that discuss export controlled technical information, We need
access to SAM.gov. JCP Certification is required by (List Government Agency, Point of Contact, Phone,
and Email address)
EXAMPLE OF BLOCK 4 ITEMS 1 4 for University entity:
We are neither a Prime Contractor nor Sub Contractor. We are a public research university to participate in
research through a federally funded grant program (List Program/Project Name, Grant #XXXXXX, POC).
NOTE: Items 511 will depend on the University and can be chosen from the list of examples (modify as
needed).
All information must fit into the space provided in Block 4 on the form,
attachments concerning Block 4 are not allowed.
BLOCK 4 CANADIAN DESCRIPTION OF RELEVANT BUSINESS ACTIVITY
Specifically address the following areas:
1. Indicate if you are a Prime Contractor or a Sub-Contractor (If applicable)
Example: We are a Prime Contractor. We are a Sub-Contractor
2. Describe what you do: (i.e.: I am a manufacturer, distributor, data broker, consultant, other)
Example: We are a manufacturer, we are a distributor, I am a data broker, I am a consultant, we are a
University, (If other please specify)
3. Describe what type(s) of equipment/material/service do you manufacture/provide:
(Include commodity, NAICS (North American Industry Classification System) or associated FSC
(Federal Supply Class) if known).
Examples:
We manufacture widgets related to NAICS ####### (XXXXXXXXXX)
We provide widgets related to NAICS ####### (XXXXXXXXXXX)
We provide widget services related to NAICS ####### (XXXXXXXX)
We are a public research university, that is DOD funded (Grant #) to conduct research on
widgets.
NOTE: You do not need to list ALL NAICS’s or FSC’s.
4. Canadian Vendors Only: (N/A for U.S. Vendors)
If a Canadian vendor are you registered with the Canadian Controlled Goods Program CCGP)?
If yes, state so and provide registration number.
Example: Yes, we are registered with CCGP registration #####
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5. Is your equipment/material/service related to the United States Munitions List (USML) or
Commerce Control List (CCL)?
If yes, state what category.
See United States Munitions List (USML) for list of categories
https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=&SID=70e390c181ea17f847fa696c47e3140a&mc=true&r=PART&n=pt22.1.121
Examples:
Yes, our (equipment/material/service) is related to USML Category (##)
Yes, our (equipment/material/service) is related to CCL Category (##)
No, our (equipment/material/service) is not related to USML
No, our (equipment/material/service) is not related to CCL
No, our (equipment/material/service) is not related to USML or CCL
6. Do you possess a U.S. Export Control License?
If yes, please state so and provide documentation in your resubmission.
7. State your purpose for JCP Certification for Export Control access:
(Bid on DOD solicitations, exchange of data, conference attendance, research and development, other?)
Examples:
We wish to Bid on DOD Solicitations with export controlled technical information packages
We need to exchange export controlled technical information with a XYZ Corp who is a JCP
certified entity
We wish to attend conferences/workshops/symposiums where export controlled technical
information is shared
We are required to perform DOD research and development on the XYZ project, grant #000000
(if other please specify)
We plan to attend the Widget Conference on April 1, 2025 where export controlled technical
information will be discussed/shared
8. State specifically what system you require access to:
(SAM.gov, DIBBS, DTIC other, none?) If DIBBS, provide your USER ID.
Examples:
We require access to SAM.gov (Act No. ########) https://sam.gov/
We do not require system access (or if something else please specify)
9. Indicate who is requiring you to obtain a JCP Certification (Prime, Subprime, Govt.
Contract Specialist, Conference, etc.).
Example: JCP Certification required by XXXXXXXXXXXX, POC: XXXXXXXXXX, Phone: ########,
Email: XXXXXXXXXX.
NOTE: This is not the entity applying for certification. If you have no Government Agency requestor,
please state so
NOTICE: Proprietary, Personal, or other Entity Sensitive information shall
not be included in this statement
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BLOCK 5 CONTRACTOR CITIZENSHIP/RESIDENCY STATUS (for all applicants)
AS A CONDITION OF RECEIVING DEPARTMENT OF NATIONAL DEFENSE (DND) OR
DEPARTMENT OF DEFENSE (DOD) UNCLASSIFIED CONTROLLED TECHNICAL
INFORMATION, THE ENTITY CERTIFIES THAT:
Block 5a - MARK EITHER: (MANDATORY)
UNITED STATES
CANADA
The individual named in Block 3a, may be either a Canadian or a U.S. citizen or a
person admitted lawfully for permanent residence into Canada.
If the location of the entity is in the U.S., the individual named in Block 3 must be a U.S.
citizen or a person admitted lawfully for permanent residence if the facility is located in
the U.S
A Canadian citizen may not be a U.S. vendor’s Data Custodian, nor may a U.S.
citizen be a Canadian vendor’s Data Custodian.
Block 5b
The contractor agrees to use the information only in ways permitted by DoD Directive 5230.25
or the Technical Data Control Regulations (TDCR). The contractor must certify that it needs the
technical information to bid on or perform a contract with an agency of the U.S. or Canadian
Government or for other legitimate business purposes.
Block 5c
They acknowledge their responsibility under all applicable export control laws and regulations
both in Canada and in the U.S. and will not violate said laws or regulations. If an enterprise or
individual violates the provisions of the agreement, the enterprise or individual's eligibility for
access to DOD unclassified controlled technical information could be revoked. If an enterprise
or individual exports the technical information without the benefit of license or other
authorization, it may be in violation of export control laws and subject to severe civil and criminal
penalties. A contractor violating the provisions of the agreement may be subject to
administrative action by the contracting authority.
Block 5d
Access to DOD unclassified controlled technical information will only be provided to their
employees or eligible persons. The contractor must agree not to publicly disclose any
unclassified technical information it receives under the agreement, unless specifically authorized
by the controlling office, and to limit access to the data to individuals employed at its facility that
meet U.S./Canadian citizenship requirements:
Block 5e
They must ensure that no employees or eligible persons with access to the DOD unclassified
controlled technical information have been debarred, suspended or are otherwise ineligible to
perform on Canadian or U.S. government contracts or have violated Canadian or U.S. export
control laws and regulations.
Block 5f
They are also certifying that their organization is not presently or has not in the past, been
debarred, suspended or otherwise ineligible from performing on Canadian or U.S. Government
contracts or that they have not violated or contravened any Canadian or U.S. export control
laws or regulations.
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BLOCK 6 CONTRACTOR CERTIFICATION
Block 6a [TYPED NAME] (MANDATORY)
Type or print the individual’s name who is authorized to commit the enterprise to a legal contract
Block 6b [TITLE] (MANDATORY)
Type or print the individual’s title identified in Block 6a
For Universities - this title must clearly show this individual's relationship to the Office of
Research and Grants, or the office at the university, college or higher learning institution that
performs this function.
Block 6c [SIGNATURE] (MANDATORY)
The handwritten signature of the individual indicated in Block 6a, who can legally obligate the
entity to a contract must sign.
Stamped or Digital signatures are currently NOT acceptable.
This individual is legally bound to abide by all terms and conditions listed in Blocks 5a-5f.
Block 6d [DATE] (MANDATORY)
Type or print the date the form was signed.
BLOCK 7 CERTIFICATION ACTION
Block 7a - For Joint Certification Program Office (JCO) use only.
Block 7b - For Joint Certification Program Office (JCO) use only.
Block 7c - For Joint Certification Program Office (JCO) use only.
BLOCK 8 - DOD Official
For Joint Certification Program Office (JCO) use only.
BLOCK 9 - CANADIAN Official
For Joint Certification Program Office (JCO) use only.
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DATA CUSTODIAN TRAINING REQUIREMENT
The Joint Certification Program Office Head Quarters Defense Logistics Agency now requires
Export Control Compliance training as part of the enhanced procedures for entities who intend
to handle export controlled technical information.
This training is a mandatory prerequisite when obtaining JCP Certification prior to export controlled
technical information package access to:
Department of Defense (DOD) solicitations with export controlled technical information access
Conference attendance with export controlled technical information sharing or discussions
Symposiums participation with export controlled technical information sharing or discussions
Obtaining Request for Proposal (RFP) with export controlled technical information access
White paper submissions
Directly Arranged Visits (DAV) etc.
This training course is located on the JCP Website at:
https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/, then by clicking Links/Resources and
selecting DLA Requirements. Within the information, the link DLA Introduction to Proper Handling of
DoD Export-Controlled Technical Data Training" will launch the training.
Or at the following link:
https://www.dla.mil/Portals/104/Documents/J3LogisticOperations/EnhancedValidation/J3_expctrltrainin
g_191004.pdf
Once the Data Custodian has reviewed and understood, they should fill out and print 'Certification
Statement of Export Control Compliance', sign and scan to a .pdf file. Please ensure the proper box is
checked in item # 4 (citizenship)
SUPPORTING DOCUMENTATION REQUIREMENT
Supporting documentation proving the legitimacy of the entity is no longer required for U.S. companies
but is still required for Canadian companies. However, if a U.S. Company has an Export Controlled
License please submit that along with the DD2345 submission
You will need to provide documentation proving the company is a registered business entity with a
government agency.
The supporting documentation must have the entity name on the documentation as well as the name of
the issuing state / province, county, or city.
W-9 FORMS are not acceptable as supporting documentation.
NOTE: Please do not send anything which contains personal information, such as a social security,
passport, or bank account number, etc.
Examples of proper supporting documentation would include one of the following:
Sales tax license
Business license
Filed articles of incorporation (with date stamp or including a letter noting the articles are
on file at the state)
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DDTC/EXPORT LICENSE DOCUMENTATION
In accordance with 22 CFR §120-130, International Traffic in Arms Regulations, technical information
available under the Joint Certification Program (JCP) may qualify as export controlled.
Under 22 CFR § 121.1, United States Munition List, some entities who manufacture or export defense
articles or services, which may include associated technical information, you are required to register
with the Directorate of Defense Trade Controls (DDTC).
Accordingly,
Is your equipment/material/service related to the United States Munitions List (USML) or
Commerce Control List (CCL)?
If ‘Yes’, state what category in your resubmission.
Are you registered with Directorate of Defense Trade Controls (DDTC)?
If ‘Yes’, state so and provide registration code and expiration date in your submission.
Do you possess an Export Control License?
If ‘Yes’, please state so and provide documentation or license number and expiration date in
your submission.
Providing this information will assist the Joint Certification Office in processing your DD Form 2345.
Additionally, once JCP certified, this information will assist in identifying, for the controlling DOD office,
what technical information is accessible under your JCP Certification.
Department of State:
https://www.pmddtc.state.gov/?id=ddtc_public_portal_home page
The United States Munitions List (§121.1):
In this part, articles, services, and related technical data are designated as defense articles or defense
services pursuant to sections 38 and 47(7) of the Arms Export Control Act and constitute the U.S.
Munitions List (USML)
https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=&SID=70e390c181ea17f847fa696c47e3140a&mc=true&r=PART&n=pt22.1.121
SUBMITTING THE DD FORM 2345
Once you have all of the appropriate supporting business/training document(s) please EMAIL the
package with a new or revised DD Form2345, with an original signature and the current date.
We are no longer accepting hard copy documents mailed via USPS, FedEx, or UPS.
Steps for emailing:
1. Complete the attached, fillable DD Form 2345. (Blocks 1 Block 6b)
2. Save the form and print it.
3. Wet sign and Date the DD Form 2345. (Blocks 6c and 6d)
4. Scan the form and save form as a .pdf
5. Attach the DD Form 2345 .pdf file with your supporting documentation/ training completion
certificate in an email
6. For expedited service, please send your email/submission to:
[email protected] and insert your CAGE and indicate New or Renewal on the subject line
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ONCE APPROVED
The person listed as the Data Custodian will receive the electronic copy of your form signed by the
Canadian and U.S. representatives and bearing your certification number and a copy of the Approval
Letter.
Unless specifically annotated in Block 7C, certification is valid for five years, unless otherwise specified.
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