Quadrant 4 (Q4) Program Materials
Fee Waiver Options
© 2019 Indiana University Page: 1
Revised 07/23/19
No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
Contents
Overview ...................................................................................................... 1
Method 1 – Coupon Codes ............................................................................... 2
Coupon Codes Overview ............................................................................... 2
Requesting a Coupon Code ........................................................................... 2
How Applicants Redeem Coupons .................................................................. 2
For IU Bloomington Coupon Codes ................................................................ 3
Method 2 – Application Fee Sale Week .............................................................. 3
Setting Your Program Application Fee to $0 .................................................... 3
Method 3 – Fee Waiver Trigger Questions ......................................................... 4
Add Fee Waiver Question Block ..................................................................... 4
Add Fee Waiver Questions ............................................................................ 6
Preview the Fee Waiver Questions You Have Added ....................................... 12
Billing Information ....................................................................................... 14
Overview
There are three ways to waive a fee: 1) use a coupon code, 2) set the fee as $0
permanently (or for “sale week”) or 3) add a custom fee waiver question when
configuring Quadrant 4 (Q4). A custom fee waiver question is a question that is not
already included in the common sections of the application (Q1 through Q3
) and is
specific to your school or program. These questions can be either required or
optional for applicants. In this document, we will cover each of the three methods
for setting up a fee waiver.
NOTE: All Indiana University Graduate CAS applicants who select “Active Duty”,
“Veteran”, or “Member of Reserve or National Guard” to the Military Status
question will automatically receive a fee waiver granted by the University.
Your program will not be billed for these applicants.
Quadrant 4 (Q4) Program Materials
Fee Waiver Options
© 2019 Indiana University Page: 2
Revised 07/23/19
No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
Method 1 – Coupon Codes
Coupon Codes Overview
Coupons are application fee discounts that you can use to incentivize applicants to
apply. If you choose to use this program, you will request a bath of coupon codes
to use throughout the CAS cycle from your centralized graduate admissions office.
Requesting a Coupon Code
To request a batch of coupons, please complete the Indiana University Graduate
CAS Coupon Code Request form.
NOTE: For every coupon code used, you will not receive application fees.
Unused coupon codes that have expired cannot be used in new CAS
cycles. You will only be charged for used codes.
Distribute the coupon codes to those applicants you want to waive the fee for.
Applicants redeem coupons via coupon codes; each code can only be used
once. To help you manage these codes, Liaison can provide reporting that identifies
when each coupon was redeemed and who redeemed it.
How Applicants Redeem Coupons
When you offer an applicant a coupon code, share the following information with
them:
• Enter the coupon code(s) on the payment page.
• Use the coupon code before the expiration date.
• Do not share the coupon code with others, as it can only be redeemed
once.
• Apply the coupon code to the school that offered it.
An applicant applies the coupon code(s) when they are ready to submit their
application. From the Submit Application tab, they select one or all of the
programs they are ready to submit to, and then they enter the coupon code(s) on
the payment page. After entering the coupon code and payment information and
submitting the application, the applicant will receive a confirmation notice.
Quadrant 4 (Q4) Program Materials
Fee Waiver Options
© 2019 Indiana University Page: 3
Revised 07/23/19
No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
For IU Bloomington Coupon Codes
Add the following text to the Program Branding page in the Edit Instructions box.
See the Q4 Branding Your Home Page document for more information.
Fee Waiver
Some students who have previously applied to a graduate program on the Bloomington
campus may be eligible for an application fee waiver. If you meet one of the requirements
below, please send an email to grdschl@indiana.edu
and if you qualify, you will receive a
coupon code to apply.
• If you are applying to a dual program in two departments, only one application fee is
required.
• If you are currently enrolled in a graduate program and are applying to a second
program in the same school, you are eligible for an application fee waiver.
• If you previously paid an application fee to a school within the past twelve months
and are re-applying, you are eligible for an application fee waiver.
If you qualify for the Ronald E. McNair Post-Baccalaureate Achievement Program application
fee waiver, please forward a letter from your Director to [email protected]
If you have volunteered at least a year with Vista, Peace Corps, or AmeriCorps (US citizens
or Permanent Residents only) within the last two years, please forward a letter of
documentation to grdschl@indiana.edu
Method 2 – Application Fee Sale Week
Setting Your Program Application Fee to $0
Once a program has been marked active, only an association level user will be able
to make changes to the application fee. To set the fee to $0 for sales week, follow
the steps below.
Contact your centralized graduate admissions office.
Provide the date range for the $0 application fee.
Your campus Association User will set the fee to $0 for the specified date
range. You will be billed for the applications submitted during this time
period.
Quadrant 4 (Q4) Program Materials
Fee Waiver Options
© 2019 Indiana University Page: 4
Revised 07/23/19
No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
Method 3 – Fee Waiver Trigger Questions
Add Fee Waiver Question Block
Question Blocks can be used to group questions together in a specific category (for
example, “Fee Waivers”). You must create at least one Question Block to use the
custom question functionality. Questions must be created under Question Blocks, so
you will first need to add a Question Block, and then add individual questions within
it.
Log into the configuration portal.
Locate your Program.
Hover over the appropriate program and under the STATUS column, click
DETAILS.
Click EDITOR at the top of the page.
In the Program Editor, select the Questions check box.
Click the Questions link.
Quadrant 4 (Q4) Program Materials
Fee Waiver Options
© 2019 Indiana University Page: 5
Revised 07/23/19
No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
In the Applicant Instructions field, enter instructions about the
questions. This text will appear at the top of the page.
Click ADD QUESTION BLOCK.
Add Header text. This appears as a title above your question(s) (for
example, “Fee Waivers”.) and can be used to summarize the questions
you are asking or provide other relevant details.
Quadrant 4 (Q4) Program Materials
Fee Waiver Options
© 2019 Indiana University Page: 6
Revised 07/23/19
No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
(Optional) Add a Description. If you add a description, it will be visible to
the applicants.
Click ADD.
Add Fee Waiver Questions
Once you have created a Question Block, you can add questions to it. There are
several question types you can choose from (for example, multiple choice, either/or
questions, etc.), depending on the format in which you expect applicants to answer
each question.
Click ADD QUESTION.
Quadrant 4 (Q4) Program Materials
Fee Waiver Options
© 2019 Indiana University Page: 7
Revised 07/23/19
No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
Select whether the question is required. If it is not required, leave it as is.
Enter a Question Description. For example, “Have you participated in
AmeriCorps?”
Select a Question Type from the drop-down (for example, Multiple
Choice.)
Configure additional options, depending on the Question Type selected. If
the question type is multiple choice, select an Answer Format and
Answer Display.
Quadrant 4 (Q4) Program Materials
Fee Waiver Options
© 2019 Indiana University Page: 8
Revised 07/23/19
No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
Enter the possible Values for answers to the multiple choice question. In
this example, we would enter Yes and No.
Click ADD.
Add more questions and question sets as needed and click SAVE. You will
now see the question(s) listed under the Fee Waivers heading.
Quadrant 4 (Q4) Program Materials
Fee Waiver Options
© 2019 Indiana University Page: 9
Revised 07/23/19
No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
Click the CONFIGURE QUESTION RULES button to set up your fee
waivers.
Click ADD RULE. The Fee Waiver Qualification rule allows you to configure
an automatic program fee waiver based upon an applicant’s response to a
question that you’ve already created. For example, you can choose to
grant a few waiver if an applicant selects “Yes” to your program question,
“Have you participated in AmeriCorps?”
Quadrant 4 (Q4) Program Materials
Fee Waiver Options
© 2019 Indiana University Page: 10
Revised 07/23/19
No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
From the Rule Type drop-down, select Fee Waiver Qualification.
In the first drop-down, select the question. For example, select “Have you
participated in AmeriCorps?”
In the second drop-down, select the answer that qualifies the applicant
for an automatic fee waiver. For example, select “Yes.”
Quadrant 4 (Q4) Program Materials
Fee Waiver Options
© 2019 Indiana University Page: 11
Revised 07/23/19
No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
(Optional) Click Add Condition to add another question and response for a
fee waiver.
NOTE: You can only have one fee waiver rule per program so you will need
to add all the necessary conditions under the Fee Waiver Conditions.
You can add as many questions and responses that qualify the
applicant for a few waiver. If you add multiple conditions, Fee
Waivers are awarded if any of the conditions are met.
Click SAVE. The rule will now appear on the Rules Overview page and can
be edited or deleted if needed.
Quadrant 4 (Q4) Program Materials
Fee Waiver Options
© 2019 Indiana University Page: 12
Revised 07/23/19
No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
The table below lists an example trigger question.
Campus Question
Required?
Fee Waiver
Question
Question
Type
Answer
Format
Answer
Display
Value
Kokomo Yes Are you a
graduate of
either of IU
Kokomo's BSN
programs (BSN
or RN to BSN)?
Multiple
Choice
Single
Answer
Drop
Menu
Yes and
No
Preview the Fee Waiver Questions You Have Added
Once you have added the fee waiver questions, you can preview them to see what
the applicants will see.
Locate your Program.
Hover over the appropriate program, and under the STATUS column,
click DETAILS. The PROGRAM DETAILS page will display.
Quadrant 4 (Q4) Program Materials
Fee Waiver Options
© 2019 Indiana University Page: 13
Revised 07/23/19
No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
In the Preview Column in the Questions row, click the icon. The preview
page will display.
Quadrant 4 (Q4) Program Materials
Fee Waiver Options
© 2019 Indiana University Page: 14
Revised 07/23/19
No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
When you are finished previewing the questions, click CLOSE.
For more information, watch the Configuring your Program Specific Questions
videos
.
Billing Information
Quarterly, the University Graduate School/IUPUI Graduate Office will bill your
school/department for submitted applications that utilized a fee waiver or a coupon
code using a reconciliation report provide by Liaison for fee waivers used.
