Created 8.16.22; Revised 3.7.23
GAME ROOM GUIDELINES
The Villages Recreation & Parks Department’s team of staff and volunteers offers many activities to meet your lifestyle needs. Our
efforts are to provide you with the most enjoyable experiences and opportunities to participate in and utilize these activities and
facilities. The Recreation & Parks Department’s Game Room Guidelines outline the expectations for the Recreation & Parks
Department to effectively manage and program these facilities.
General Information
HOURS OF USE: All game room facilities are available from 7AM to 10PM. All facilities are smoke-free. Enjoy at your own risk.
ACTIVITY RELEASE: A new activity release must be completed at the beginning of each calendar year. Additional releases may be
required for various activities and programs.
ID REQUIREMENTS: Please always carry your original Resident or Guest ID, and photo ID. Only original IDs are accepted at the
Recreation Centers. If the guest is under 19 years of age, they must be accompanied by a Villages resident or a guest 19 years of age
or older with a valid guest ID card and photo ID. The accompanying resident is required to have a valid resident ID card. Game Room,
recommended age: 13 years of age or older for billiards, darts and table shuffleboard.
BULLETIN BOARDS: Boards are located in close proximity to all facilities. Each board contains emergency information, program
scheduling, special events, and league information. Or check with center for the most up-to-date information.
GAME ROOM SCHEDULE INFO: The Recreation & Parks Publication lists all game room schedules under the respective recreation
center. This publication should be used as a guide. Recreation bulletin boards and offices have current schedules available.
ATTIRE: Always wear appropriate attire while at the recreation facilities. No wet swimming suits or towels allowed in the game
rooms.
EQUIPMENT: All equipment items other than billiards (table shuffleboard, darts, pop-a-shot, controllers) are available for check out
at the Recreation center front desk. Resident ID or valid Guest ID required to check out equipment. The resident who checks out the
equipment is responsible for the proper treatment and timely return of the equipment issued. Returning damaged equipment or
causing damage to the facility may result in a fee being assessed to the resident and may result in loss of privileges for future use.
Recreation Programs
LESSONS / INSTRUCTIONAL PROGRAMS: The Recreation & Parks Department, with assistance from volunteer instructors, provides
the opportunity to attend a variety of lessons and instructional programs. Lessons are recommended as the starting point to learn
any of our activities before joining league or organized play.
OPEN PLAY: Open Play refers to when the gaming tables/boards are not reserved, during which time they are available
on a first come, first served basis. If there is a posted courtesy rule, please observe it to allow fellow residents play opportunity.
Check facility schedules posted on bulletin boards or in the Recreation & Parks Publication. Open Play may be
converted to scheduled activity time in the future.
COURTESY RULE - IF OTHER PLAYERS ARE WAITING THE FOLLOWING TIME LIMITS APPLY:
• Billiards / Table Shuffleboard: If folks are waiting limit your play to 2 games OR 20 minutes.
• Darts / Table Tennis / Gaming Table / Video Game Consoles: Play limited to 20 minutes per game.
Created 8.16.22; Revised 3.7.23
MISCELLANEOUS
• Please keep beverages away from ALL gaming tables
• As a courtesy, clean ALL gaming tables when you are finished
Scheduling of Game Rooms
AVAILABILITY AND RESERVATION OF GAME ROOMS
The Recreation & Parks Department has the responsibility to manage and program the numerous recreation facilities available for
your use in your community. To be the best stewards of these facilities, staff members use every effort to provide ample play time
for all residents to get the most out of their active lifestyle. The following is a list of detailed information regarding the use of each
of the respective game rooms. Game Rooms are not available for 24-hour call ins.
OPEN PLAY: Please see schedule in the Recreation & Parks publication (if nothing is scheduled it denotes open play) or the
recreation center bulletin boards outside each room. Multiple games can be occurring at any one time – Billiards, Table
Shuffleboard, Darts etc. depending on attendance for each activity. If it is crowded/multiple groups of people showing up during
open play the courtesy rule goes into effect.
ORGANIZED PLAY / LESSONS: A Recreation & Parks staff member or knowledgeable volunteer is available to organize those who
chose to play or learn the game.
NEIGHBORHOOD / RLVGs / SOCIAL GROUP: Organized groups wanting to reserve game room time must complete a RLVG
application. These groups are organized by a resident of The Villages who is designated as the point of contact. Types of groups
could be an organized neighborhood, players of a similar skill level, or with common interests. Approved
applications are required for use of game room time. Reserved game room time limited to 2 hours, 50 minutes. Facility Use
Contracts are established for one calendar year. Reservations are not automatically renewed – groups must reapply each year.
RESERVATION REQUESTS FOR ONE-TIME USE (Rental)
• Game rooms are available for rent on Sunday’s from 5PM – 9:30PM. Please refer to the Facility Use Contract issued for Game
Room Rentals for additional information.
• Applications may not be submitted more than one year in advance and no later than one week before the requested time
• Granted base on availability; apply at the Customer Service Plus centers, La Hacienda, SeaBreeze, Fenney or Ezell Regional
Recreation Complexes.
DISCLAIMER
The Recreation & Parks Department reserves the right to alter and/or modify Game Room schedules at any time
to effectively manage the operation of the Game Rooms and continue to provide enjoyment, excellent lifestyle
programs, and enhancement to the quality of life for all Villagers.
Participation in recreational activities involves some degree of risk. Participants assume full responsibility for, and the risk
of, bodily injury arising out of, or in any way connected with, participation or involvement in, or presence at, any activity or
program. All participants must fill out the required activity release(s) before joining in on the fun.
The game rooms have a variety of general use equipment available. These items are owned and maintained by the Recreation &
Parks Department and can be used free of charge with a rental. Staff will be on hand to provide basic training and help with general
maintenance. We make every effort to keep the equipment in top running condition, however we ask for your patience if problems
arise as parts and repairs that time. Please do not move or alter any equipment and supplies. We will make every effort to have
equipment in good working order, however rental of a game room does not guarantee all equipment will be operational.
For more information about the use of recreation facilities, please visit DistrictGov.org, view the Recreation & Parks
Publication or contact your nearest Regional Recreation Complex manage.
