Talent Applicant Guide

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Current UArizona Employees

 
 
 
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TABLE OF CONTENTS 
INTRODUCTION.................................................................................................................................................. 3 
 ACCESSING THE APPLICANT PORTAL........................................................................................................... 3 
 YOUR APPLICANT PROFILE ......................................................................................................................... 4 
1  PASSWORD RESET ............................................................................................................................................. 4 
 SEARCHING FOR AVAILABLE POSITIONS ..................................................................................................... 5 
1  POSITION DETAIL’S TERMINOLOGY ....................................................................................................................... 7 
 APPLYING FOR POSITION ........................................................................................................................... 9 
1  STARTING THE APPLICATION PROCESS ................................................................................................................... 9 
2  GENERAL APPLICATION SECTIONS ....................................................................................................................... 11 
3  SUPPLEMENTAL QUESTIONS .............................................................................................................................. 18 
4  VOLUNTARY DEMOGRAPHIC & SELF-IDENTIFICATION QUESTIONS ............................................................................. 19 
5  JOB APPLICANT PRIVACY NOTICE ........................................................................................................................ 21 
6  CERTIFICATION & E-VERIFY INFORMATION ........................................................................................................... 22 
7  SUBMITTING YOUR APPLICATION ....................................................................................................................... 23 
 CHECKING YOUR APPLICATION STATUS ..................................................................................................... 24 
1  APPLICATION STATUS TABLE .............................................................................................................................. 25 
 WITHDRAWING YOUR APPLICATION ......................................................................................................... 26 
 TAKING ACTION ON A JOB OFFER .............................................................................................................. 28 
1  USING THE MY TASKS SECTION ........................................................................................................................ 30 
2  TO ACCEPT VIA THE UNIVERSITY OF ARIZONA’S APPLICANT PORTAL............................................................................. 33 
3  TO DECLINE VIA THE UNIVERSITY OF ARIZONA’S APPLICANT PORTAL ........................................................................... 35 
 
   

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INTRODUCTION

This guide directs current University of Arizona employees on how to apply for a position using the

University of Arizona’s internal applicant portal.

The internal applicant portal allows you to view and apply to both positions that are open to the public

and positions that are only available to current University of Arizona employees.

1. ACCESSING THE APPLICANT PORTAL

To access the University of Arizona’s internal applicant portal, copy and paste the following URL into

your browser (or click on the URL).

talent.arizona.edu/hr

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Scroll down and click on the Career Center tile.

You will be redirected to the internal applicant portal.

2. YOUR APPLICANT PROFILE

All current UArizona employees will automatically have an applicant profile on the University of

Arizona’s internal applicant portal. An applicant profile allows you to save applications, receive status

updates and interview information, save your information for future applications, and much more!

2.1 PASSWORD RESET

All current UArizona employees access the internal applicant portal via their NetID. If you are having

trouble with your NetID, please contact 24/7 IT Support at (520) 626-TECH (8324).

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3. SEARCHING FOR AVAILABLE POSITIONS

The University of Arizona’s applicant portal allows you to search for all available positions at the

University of Arizona through the primary search engine.

The primary search engine allows you to search for positions by job title, keywords and/or locations.

After you have entered your value(s) into the primary search engine, click Search to retrieve all available

positions that meet your criteria.

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Example of Searching for Positions by Job Title

The primary search engine can be used to search for specific job titles. For example, you can search for

the job title of “Academic Advisor”.

Then click Search to retrieve all available positions that meet your criteria.

Example of Searching for Positions by Location

The primary search engine can also be used to search for positions by specific location. Within the

primary search engine, you can enter the desired location in either the left or right field.

For example, you can search for “Phoenix, AZ, USA” using the field on the left:

You can use the field on the right:

Then click Search to retrieve all available positions that meet your criteria.

Example of Searching for Full Time/Part Time Positions

The primary search engine can also be used to search for part time or full time positions. To filter by

“part time” or “full time” positions, you can enter either “part time” or “full time” in your search box.

Then click Search to retrieve all available positions that meet your criteria.

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3.1 POSITION DETAIL’S TERMINOLOGY

The following table includes common terminology used within the position details along with their

definitions.

Terminology:

Definition:

Posting Number

A Posting Number (i.e., requisition number) is a unique number that is

assigned to each job posting.

Position Highlights

The Position Highlights field provides a brief general summary of the

position.

Duties &

Responsibilities

Field

The Duties & Responsibilities field provides a more detailed outline of

the position and what duties it encompasses.

Minimum

Qualifications

The Minimum Qualifications field reflects the qualifications that need to

be met by an applicant in order to be considered for the position.

Preferred

Qualifications

The Preferred Qualifications field reflects the qualifications a hiring

department prefers that an applicant possess. These qualifications are

not required to be considered for the position.

Benefits Eligible

The Benefits Eligible field provides information on the type of benefit

package that the position offers. For more information about benefits

packages, please click here. You may also contact our HR Solutions team

via email at [email protected] or via phone 520-621-3660.

Posted Rate of Pay

The Posted Rate of Pay field reflects the pay the hiring department is

offering for the position.

Contact

Information for

Candidates

The Contact Information for Candidates field provides a direct contact

to the hiring department. This contact can provide more detailed

information about the position and your application status.

Special Instructions

to Applicant

The Special Instructions to Applicant field contains important

instructions from the department related to the application process that

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the applicant should be aware of. It is important to review any

information in this field before clicking the Apply button.

FLSA (Fair Labor

Standards Act)

This field displays exempt, nonexempt, agricultural exemption, or to be

determined. Exempt status is used for salaried positions while

nonexempt/agricultural exemption is used for hourly positions.

Work Calendar

The Work Calendar field will display whether the position is fiscal or

academic. A fiscal employee works on a 12-month calendar schedule

while an academic employee works on a 9-month calendar schedule.

Tenure

The Tenure field explains the type of tenure offered by the position.

Job Family

The Job Family field displays the position’s job family. Click here to learn

more about job families.

Job Function

The Job Function field displays the position’s job function. Click here to

learn more about job functions.

Career Stream &

Level

This field provides information about the position’s career stream and

level. To learn more about career streams and levels, click here.

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4. APPLYING FOR POSITION

When you apply to a position through the University of Arizona’s applicant portal, you will be directly

submitting your application materials to the hiring department. This section will guide you through

completing an application.

4.1 STARTING THE APPLICATION PROCESS

Step One: Find a position that you are interested in. Next, click on the position’s job title.

The website will redirect you to the position details:

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Step Two: Review the position details. If the position details align with your interest as well as

qualifications, click Apply Now at the top or bottom of the page.

By clicking Apply Now, you will begin the application process for the selected position.

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4.2 GENERAL APPLICATION SECTIONS

In order to submit your application, you will need to complete all the required fields. Any field marked

with a red asterisk (*) are required fields. You will not be able to proceed until all required fields are

completed.

Notes: Your contact information will prepopulate for you. If you have applied to a position before using

the internal applicant portal, the system will also prepopulate additional information based on your last

application. We recommend reviewing the prepopulated data and updating any information as needed.

Your phone number is listed as “NA” to avoid having your personal phone number shown as your office

number in other areas of Talent. Please ensure that your phone number is included in your application

materials (such as your resume, cover letter, etc.).

Your address found in the "Contact Details" section is sourced from your employee record in our UAccess

Employee system. While these fields are editable, it's important to note that any changes made in the

"Contact Details" section will be overwritten by the address you have provided in the UAccess system.

Contact Information Section

Within the application, the Contact Information section requires applicants to enter their first name,

last name and email address. This section should be prepopulated for you.

Upload Attachments Section

The Upload Attachments section will allow you to attach different documents based on the hiring

department’s job posting settings. For instance, you may be required to attach a Resume, Cirriculum

Vitae, and/or Cover Letter.

The Upload Attachments section naming convention may vary based on the type of document the

hiring department is requesting (either a resume, curriculum vitae, or either).

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To upload your resume or curriculum vitae, click Upload Resume/CV and follow the system prompts to

browse and select your document.

Once you select your document, the following image will appear. The image will disappear automatically

after the attachment has fully uploaded.

Contact Details Section

Within the Contact Details section, you will have the option to enter your address. You will also be

required to enter your phone number.

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Professional Experience Section

Next, you will have an opportunity to enter your professional experience in the Professional Experience

section. The Professional Experience section is not required; however, it is recommended that you

complete this section.

To add a professional experience entry, click Add Professional Experience.

A professional experience box will appear. Enter your past and/or current professional experience. The

only system required fields for each professional experience entry are Company and Job Title.

To add an additional professional experience entry, click Add Professional Experience. This option is

located on the bottom left corner of your last professional experience entry.

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To delete a professional experience entry, click Delete. This option is located on the bottom right corner

of each professional experience entry.

Education Section

Next, you will have an opportunity to enter your education in the Education section. The Education

section is not required; however, it is recommended that you complete this section.

To add an education entry, click Add Education.

An education box will appear. Enter your education information using the fields provided. The only

system required fields are Institution, Degree Level and Area of Study.

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To add an additional education entry, click Add Education. This option is located on the bottom left

corner of your last education entry.

To delete an education entry, click Delete. This option is located on the bottom right corner of each

education entry.

Skills/ Certifications/ Licenses Section

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Next, you will have an opportunity to enter your skills, certifications, and/or licenses information in the

Skills/ Certifications/ Licenses section. The Skills/ Certifications/ Licenses section is not required;

however, it is recommended that you complete this section.

To add a skills, certifications, and/or licenses entry, click Add Skill / Certifications/ Licenses.

A skills, certifications, and/or licenses box will appear. Enter your skills, certifications, and/or licenses

information using the fields provided. None of the fields in this section are system required fields.

To add an additional skills, certifications, and/or licenses entry, click Add Skills/Certifications/Licenses.

This option is located on the bottom left corner of your last skills, certifications, and/or licenses entry.

To delete a skills, certifications, and/or licenses entry, click Delete. This option is located on the bottom

right corner of each skills, certifications, and/or licenses entry.

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Once you have entered all the necessary information under each section, click Next to proceed to the

next page. The Next button is located on the bottom right corner.

Tip: If you started an application and need to come back to complete the application at a later time, click

Save. The Save button is located on the bottom left corner of the application. You will need to create a

profile to save your progress. After you save your application, the application will be available under My

Profile.

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4.3 SUPPLEMENTAL QUESTIONS

All applications will require you to answer a series of supplemental questions. Some supplemental

questions may require additional information based on your response. The images below provide an

example of the supplemental questions you may be asked.

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Once you have answered all the supplemental questions, click Next to proceed to the next page. The

Next button is located on the bottom right corner.

4.4 VOLUNTARY DEMOGRAPHIC & SELF-IDENTIFICATION QUESTIONS

The Voluntary Demographic & Self-Identification Questions page is completely voluntary. As part of

our commitment to equal employment opportunity efforts, our institution conducts a survey of all job

applicants. Submission of this information is entirely voluntary, and its contents are confidential to

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Human Resources. We do, however, appreciate your assistance and ask that you complete the following

section.

If you do not wish to disclose the information requested, you may respond accordingly under each

question.

Once you have answered the voluntary demographic & self-identification questions, click Next to

proceed to the next page. The Next button is located on the bottom right corner.

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4.5 JOB APPLICANT PRIVACY NOTICE

All applications will require you to read and acknowledge to our Job Applicant Privacy Notice in order to

submit your application. This notice will share key information related to how your information is

collected, used and protected.

After you have read the Job Applicant Privacy Notice, select the Yes radio button to acknowledge that

you have read and understand the information defined in the privacy notice.

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Click Next to proceed to the next page. The Next button is located on the bottom right corner.

4.6 CERTIFICATION & E-VERIFY INFORMATION

All applications will also require you to read and agree to our Applicant Certification. After reading the

contents of the certification and the E-Verify information below the certification, click on the I agree box

in order to proceed with your application.

Click Next to proceed to the next page. The Next button is located on the bottom right corner.

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4.7 Submitting Your Application

The final step of the application process is submitting your application. Before clicking Submit, take a

moment to re-review your application. You will not be able to edit your application after submitting.

Prior to clicking Submit, you will also be asked whether you would like your information to be

searchable by all hiring departments at the University of Arizona. If you check the Consider me for other

positions and allow my information to be searchable box, hiring departments across the University of

Arizona will be able to search for you and invite you to apply to other positions. Checking this box is

optional.

Once you have reviewed your application content and are ready to submit, click Submit.

You will be redirected to a confirmation page.

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You will also receive a confirmation email from [email protected].

5. CHECKING YOUR APPLICATION STATUS

To check the status of your application, click on My Profile which is located below the primary search

engine.

You will be redirected to your Applicant Dashboard. Your Applicant Dashboard contains your personal

information, key notifications, action items, and more!

The status of your application will be listed under the Application Status section of the dashboard. Each

application will have a Review Status field which reflects the specific application’s status.

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5.1 APPLICATION STATUS TABLE

The table below describes and defines the different statuses available for applications.

Status

Definition

Submitted

The Submitted status means that your

application materials have been successfully

submitted to the hiring department.

Phone Screening

The Phone Screening status means that you have

been invited or will be invited to a phone

interview.

Interview

The Interview status means that you have been

invited or will be invited to an in person

interview.

Reference Check

The Reference Check status means that the

hiring department is in the process of collecting

your references.

Offer letter

The Offer Letter status means that the hiring

department has extended you an offer of

employment.

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Closed

The Closed status means that the hiring

department is no longer considering your

application for the position.

Hired

The Hired status means that you have accepted

an offer of employment and have been hired for

the position.

6. WITHDRAWING YOUR APPLICATION

If you no longer wish to be considered for a position, you may withdraw your application. To withdraw

your application, click on My Profile which is located below the primary search engine.

You will be redirected to your Applicant Dashboard. Find your application under the Application Status

section of the dashboard and click on the dropdown arrow corresponding to the application to open a

menu.

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Next, click Withdraw.

You will receive a Warning pop-up. Click Yes.

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You will also receive a confirmation email from [email protected].

7. TAKING ACTION ON A JOB OFFER

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Once the hiring committee selects a candidate that they wish to extend an offer to, the hiring

department will request that they accept and sign an offer letter. The hiring committee will ask the

candidate to take action on the job offer either via email or through the University of Arizona’s applicant

portal.

If the hiring department decides to extend an offer letter via email, the email will be formatted to look

like the sample below. If you receive such an email, follow the instructions contained within the email to

complete your task.

If the hiring committee decides to extend the offer letter via the University of Arizona’s applicant portal,

continue using the instructions in this section of the guide to familiarize yourself with the portal and

complete the task. This section of the guide will show you how to locate your pending offer and

accept/decline the pending offer using the University of Arizona’s applicant portal.

To access your offer, you will first want to log in to the University of Arizona’s internal applicant portal.

Once logged in, you can locate any offers pending your acceptance by clicking on the My Jobs option

located beneath the search job engines.

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Once the site has redirected you to the My Jobs page, refer to the My Tasks section.

7.1 USING THE MY TASKS SECTION

The My Tasks section can be filtered by three options: All, Pending and Completed. You can use My

Tasks to find all offer letter tasks that have been assigned to you.

The All Filter

To view all tasks, select the All filter. By selecting All, you ensure every task is listed, both completed and

pending.

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The Pending Filter

To view all pending tasks, select the Pending filter. By selecting Pending, you will only view tasks

requiring action.

The Completed Filter

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To view all completed tasks, select the Completed filter. By selecting Completed, you will only view tasks

that you have already taken action on.

Once you see an offer you wish to take action on, click Launch.

Once Launch has been selected, the University of Arizona’s applicant portal will redirect you to view the

offer letter being extended by the hiring department and provide an opportunity to record your

response.

To review the terms and conditions of the offer letter, click on the following hyperlink:

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Once the hyperlink is selected, the offer letter will automatically download and become available on

your device or open in a new tab in your browser, depending on your browser settings.

7.2 TO ACCEPT VIA THE UNIVERSITY OF ARIZONA’S APPLICANT PORTAL

If after reviewing the offer letter you wish to accept the offer, you can proceed by clicking on the

Decision dropdown located within the Response section. Select Accepted as depicted below.

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Once Accepted is selected, click the Sign button, which is located beneath the Response field as

depicted below.

Once you click Sign, your response will be sent to the hiring department directly. From there, the hiring

department will connect with you regarding any applicable next steps.

Note: If technical difficulties arise in accepting the offer letter, please do not hesitate to contact the

University of Arizona’s HR Recruitment and Outreach team for support. Recruitment and Outreach can

be reached via email at [email protected] or via phone (520) 621-7704. Our hours of operation are

Monday through Friday 9:00 A.M.- 4:00 P.M. Arizona Time.

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7.3 TO DECLINE VIA THE UNIVERSITY OF ARIZONA’S APPLICANT PORTAL

If after reviewing the offer letter you wish to decline the offer, you can proceed by using the Decision

dropdown located within the Response section.

To decline the offer, select Declined as depicted below.

After you select Declined, the system will give you an opportunity to share the reason for declining

under the Reason field, as seen below. Selecting a reason is optional.

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The Notes field will also allow you to elaborate on why you chose to decline the offer or include any

other notes that you wish to share with the hiring department. This field is also optional.

Once you are ready to submit your response, click Submit which is located on the bottom left-hand

corner of the page.

Once you click Submit, your response will be sent to the hiring department directly.

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Note: If technical difficulties arise in declining the offer letter, please do not hesitate to contact the

University of Arizona’s HR Recruitment and Outreach team for support. Recruitment and Outreach can

be reached via email [email protected]u or via phone (520) 621-7704. Our hours of operation are

Monday through Friday 9:00 A.M.- 4:00 P.M. Arizona Time.